Payroll Submission Process

1. Confirm that all Request Offs have been properly approved for the pay period. This is essential for sick pay time.
2. Check with Managers that hours have been confirmed with Green Checks. (Make sure it is the proper weeks in Pay Period box)
3. Confirm that staff meet their minimum hours and do not exceed their maximum hours. This is based on their job description but generally speaking it is 40 hours for full time salaried employees minimum and 55 maximum. If an employee exceeds their maximum hours a manager should be instructed to find out what's going on.
4. Start an email to PayRoll@thinkholsinger.com.
5. Download a "Summary" report the pay period.
6. Open this report and confirm that Vacation, Sick, Holiday is all reporting correctly. If it is not, include that in the text of the email. Attach the file to the email.
7. Download a "Project Codes" report for the pay period.
8. Confirm there are no "blanks" under Column M for any staff.
9. If there are blanks, this is because a person did not complete their clocking correctly.
   1. Go to the pay period section.
   2. Click on the employee.
   3. Find the blanks and assign as necessary.
10. Finally, in the body of the email write out any reimbursement requests or have the Treasurer do it.