In Kind Donation Receipts

In-Kind Donation Receipt Task List

Use this when a donor gives items, goods, or other non-cash donations and needs a receipt.

What to do

1. Open the donation form:
   • https://docs.google.com/document/d/10RUWeUY3OP_Nlgee2cwNNbnfaq3v8e81/edit
2. Print the form.
3. Fill it out clearly for the donor.
4. Include:
   • donor name
   • date received
   • description of the donated items
   • ministry or department receiving the donation, if needed
5. Make sure the item description is specific enough to be helpful.
   • Example: "4 winter coats, 2 boxes of diapers, 5 bags of clothes, 10 boxes of canned goods"
   • Not just: "miscellaneous items"
6. Do not assign a dollar value to the donated items.
7. Make a copy or take a photo of the form to send to Treasurer for church records.
8. Give the completed receipt to the donor.

Simple reminders

• Be neat and legible.
• Use the donor's full name.
• Be specific when listing donated items.
• Do not estimate or write in a cash value for in-kind gifts.
• Keep a copy for church records before giving the receipt away.

If you are not sure

• Ask the office before giving the donor a completed receipt.
• If the form is missing details, contact the donor before finishing it.
• If the donation is unusual or high-value, ask leadership or finance to review it first.