Admin Staff Meeting Policy

Invited: All Staff Directors

Chair: Director of Operations

Frequency: Weekly, unless removed from the calendar

Billable: Director’s Department

The Admin Staff Meeting exists to coordinate church-wide administrative alignment, ensure consistent communication across departments, and surface operational issues requiring shared awareness or decision-making.

Attendance is expected for all Staff Directors unless excused in advance by the Director of Operations. Staff Directors may attend remotely and are expected to do so when unable to be physically present.

Agenda and Meeting Flow

Agenda items may include staff announcements, policy updates, cross-departmental coordination needs, and administrative decisions requiring staff input. Weekly reports are due and reviewed as part of this meeting.

The meeting begins with each participant sharing their most poignant celebration from their department for the week.

Sunday attendance is reviewed during the meeting, and feedback will be requested from staff directors.

Laptops should be on and ready to be used during the meeting. The meeting may be recorded.

Cancellations and Exceptions

This meeting does not take place when the office is closed. Weekly reports remain due during weeks when the meeting is cancelled.

At the discretion of leadership, an offsite celebration or team-building meeting may be scheduled in place of a regular session.