Reimbursement

Be it resolved the following accountable, business-expense-reimbursement plan shall be followed for all employees and volunteers of the church: 1. Only reasonable, ordinary, necessary, and legitimate business expenses shall be reimbursed under this plan. 2. Only approved employees and volunteers shall be reimbursed under the terms of this plan. 3. Because the reimbursement of an unqualified expense will cause the plan to become non-accountable and all payments made under the plan to be taxable income, only expenses with adequate substantiation, as defined below, shall be reimbursed under the terms of this plan. A. The expenses must be reasonable in amount (under $50 unless prior arrangements have been made); B. The expenses must be documented by amount, date, place, and business purpose on an approved TOL reimbursement request form with receipt attached; C. Expenses shall be presented for payment between 30 -60 days, and no expenses over sixty days old shall be reimbursed under the terms of this plan; D. All receipts and any other documentation necessary for reimbursement shall be retained by the church; 5. No expense shall be reimbursed that exceeds $50, or a pre-approved amount, or is not adequately substantiated by proper documentation.