Counting Offering and Other Income

RETRIEVING INCOME

COUNTING INCOME

Recording Giving

If a contributor donates funds for a designated purpose it should be recorded and posted into that fund (i.e. Worship Fund, Youth Fund, etc.). The record of this type donation should include the date, amount given, contributor’s name and designated account name. Accurate accounting of separate funds is critical to your record-keeping.

Income must be entered into Aplos by the Treasurer or Senior Pastor.

Donations can be entered into PCO Giving by the Treasurer, Senior Pastor or members of the finance team who have been made a “Counter” in the PCO Giving may enter individual donations into PCO Giving.

Making and Reporting Deposits

Bank deposits and the applicable deposit slips should be prepared in accordance with the guidelines and preferences of FNB Bank. Bank deposits should be made on the same business day the money is counted.   If it is not possible to make the deposit the same day, church funds should always be stored in the church’s safe.   Cash receipts should NEVER be kept in an automobile or in someone’s home.

Provide a copy of the count sheet, deposit log record and tamper proof bag receipt to the person responsible for posting contributions to individual giving records (PCO Giving) and to the general ledger (Aplos).