Suspense Transactions

In Aplos, all transactions are assigned an Account line, Fund and if applicable, an event, fundraiser/project or department. When a transaction has been downloaded by bookkeeping and any of those details is unknown, the transaction is placed into a "Suspense" account.

All items in a "Suspense" account or fund must be appropriately categorized before the reporting month can be closed.

To locate suspense transactions:

Open Aplos

Click on "Fund Accounting"

Click on Transactions

Click on Registers

Note the Account Register... both the checking account register and the credit card account register should be checked for suspense transactions

Look for the words "Transaction History" on the left-hand side of the screen.... all the way to the right from those words is a "Search" button. Click "Search".

In the Account line type "444 - SUSPENSE - Assignment Pending" then click the blue "SEARCH" button to the left. This will find any suspense account.

Click on the transaction and change the account line from 444 - SUSPENSE - Assignment Pending to the appropriate account line.

Once all 444 - SUSPENSE - Assignment Pending transactions have been correctly categorized, reset the search filters.

In the search filter, Fund, type: zzzSUSPENSE-Fund Assignment and click the blue SEARCH button to the left.

Click on each transaction and change the fund from zzzSUSPENSE-Fund Assignment to whatever the appropriate fund.

When all suspense transactions have been cleared, email Aplos Bookkeeping to let them know.