End of Day Documentation for School Age Lead

This list is designed to be a checklist/guide for the School Age teaching lead to ensure all paperwork and documentation is completed during end of day admin time. If any items are not completed by end of day, this must be clearly communicated promptly via slack to Administration.

1. Academic Paperwork:
   1. Progress Notes - the paper binder located in the classroom to document how the children performed during the daily activity
   2. Behavior Notes in Brightwheel - unsafe behaviors, repeated redirection, other behavioral concerns, demonstration of new milestone acheivement, etc.
   3. Messages with tags to coworkers about missing notes (if needed) - If something happened and was not witness by the lead or needs a second note for corroboration, the child's feed will be checked. If a note was not yet completed, a polite message with a tag of the coworker should be posted as a reminder in the class channel.

Other Paperwork:

1. Monthly  - Lesson/Learning Reflection Sheet
2. Lesson Plan for the upcoming week shared and posted in the Front Classroom, bulletin board, and in the binder by Friday afternoon
3. Weekly - Hang Menu for next week Fridays
4. Over Time/As Needed:
   1. Screeners
   2. Assessments
   3. Family Meeting notes (Parent Teacher Conference and Other)
   4. Rainy Day Lessons

Checking that the menu for the upcoming week has been posted in classrooms, and sending a Slack message with appropriate tags if it has not been done

Please note: Daily Requirements would be the only documentation expected to be completed by others in your absence unless otherwise communicated/planned (such as an extended absence). It will also be your responsibility to check that paperwork was completed upon your return, and that Administration is notified if follow up with coworkers is needed.

Daily Requirements (To be completed by the end of each day)

USDA Paperwork:

• Menu/Attendance Sheet fully completed
• Tick Sheets completed:
  • One for supper
  • One for snack
• Production Records completed:
  • One for supper
  • One for snack
• Google Form with meal counts submitted accurately, ensuring that unclaimed AM breakfasts are included

Academic Documentation:

• Daily Progress Notes completed for all children who were present
• Behavior Notes entered in Brightwheel as applicable
• Slack messages sent (with appropriate tags) to coworkers regarding any missing notes or required follow-up

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Weekly Requirements

• Lesson Plan for the upcoming week shared and posted in the Front Classroom, bulletin board, and in the binder by Friday afternoon
• Checking that the menu for the upcoming week has been posted in classrooms, and sending a Slack message with appropriate tags if it has not been done

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Monthly Requirements

• Lesson/Learning Reflection Sheet completed and archived in the back of the Progress Notes Binder

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Ongoing / As Needed

• Screeners completed within required timelines
• Assessments completed within required timelines
• Family Meeting Notes (including Parent-Teacher Conferences) documented promptly
• Rainy Day Lessons prepared and accessible
• Reviewing paperwork completed by coworkers in your absence within 1 business day of your return

Further clarification can be found on the staff wiki.