Reimbursement

Be it resolved the following accountable, business-expense-reimbursement plan shall be followed for all employees and volunteers of the church:

• Only reasonable, ordinary, necessary, and legitimate business expenses shall be reimbursed under this plan.
• Only approved employees and volunteers shall be reimbursed under the terms of this plan.
• Because the reimbursement of an unqualified expense will cause the plan to become non-accountable and all payments made under the plan to be taxable income, only expenses with adequate substantiation, as defined below, shall be reimbursed under the terms of this plan.
  • The expenses must be reasonable in amount (under $50 unless prior arrangements have been made)
  • The expenses must be documented by amount, date, place, and business purpose on an approved TOL reimbursement request form with receipt attached;
  • Expenses shall be presented for payment between 30 -60 days, and no expenses over sixty days old shall be reimbursed under the terms of this plan;
  • All receipts and any other documentation necessary for reimbursement shall be retained by the church;
• No expense shall be reimbursed that exceeds $50, or a pre-approved amount, or is not adequately substantiated by proper documentation.