CDBG

When awarded a CDBG grant, you will receive a Contract Execution letter. The organization is bound by the requirements of the contract.

Sample Past Contract Execution letter:

The contract file should include, but not be limited to, the contract and copies of any and all correspondence,

invoices, reports, statistics, documents, etc. This file must be kept for a period of five (5) years from the date

of your organization’s last qualified financial audit that includes this project as completed. In addition, you

should have a financial management system in place and a procurement policy to address any

issues regarding hiring of personnel or making purchases with our funds.

Please note that your contract start date is [date] and we cannot reimburse for any costs incurred

before that date. To avoid invoicing problems that can result in delays in processing reimbursements,

please be sure to submit your invoices on a monthly basis, as required by the contract. To be considered

complete, all invoices must include the following:

1. Requisition Form. We pay on a cost reimbursable basis. We pay no late fees or past due amounts.

The requisition sheet is the only form that should have an original signature. Please make a complete

copy of the invoice exactly as you forward it to our office and place in your contract file.

2. Beneficiary Report form. Community Development Block Grant funds are intended to be used for low

to moderate income individuals in the City of Pittsburgh and it is necessary that we collect information on

those persons being served with these funds. The Beneficiary Form must be submitted with each

invoice.

3. Written Narrative Program/Project Activity Report. Using your own format and based on your scope

of services, you must submit a brief narrative report describing the services you provided during the time

period covered by your invoice.

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How to Guide for creating the Beneficiary Report

To run the report

Log in to Link2Feed

Click on Reports

Click on New Report

Run an "Interactive Household report "

Titled: [Month] CDBG [Year of the Grant]

That is: just for me

''I want to schedule the report:''

Leave the settings as they are

''For the following time period:''  

Enter each month of the grant period separately with the "or between" date selections

''For the following:''

Check off Organizations: PBRO1044-1: Brookline Christian Food Pantry

''For the following program types:''

Check off  Pantry & TEFAP

For INCOME

Open the Beneficiary report you generated

Scroll to down to find “Household Size: Individuals (Unique)

Click on a Label with the number of individuals in the household (1, 2, 3, 4, 7, etc.)

That will regenerate the report for that household size.

Scroll down to find “Monthly Household Income: Individuals (Unique)

For ETHNICITY

Remove all pivots from when you were generating reports for income

Scroll down to Ethnicity: Individuals (Unique)