Workflow for School Age Summer Enrollments

If a parent/guardian has expressed interest in enrollment for School Age Summer Care, please follow the steps below.

1. The staff member may discuss the general program and structure as they feel comfortable. This would include curriculum, general center information (state licensed, STAR 4, etc.), ratios, etc. They may also share prices according to the Price Sheet located on the Brookline Sprouts Resource Page. ELRC information for state subsidy can also be found at the bottom of the Price Sheet.
2. If they are staff member with access, they may check the Chimera File totals for availability. While this allows for probable availability, NO guarantee should be made without consulting the Director.
3. The staff member should explain the importance of the 2 week enrollment deposit to secure a child's schedule. The deposit is non-refundable, but can be used as a credit at the end of their care as long as they do not withdraw early or give insufficient notice. Further deposit policies and practices can be discussed with the Director. Families may enroll as private pay and switch over to ELRC when it is approved. Private pay deposits are required for this option.
   • For private pay families, this is 2 weeks' tuition of whatever schedule they are requesting.
   • For ELRC families, this is 2 copayments, or $50, whichever is more.
   • Most times this is billed a Wave Invoice, NOT a Brightwheel charge, for new students with no enrolled siblings.
4. If the family wishes to tour, it should be scheduled via Calendly, or by using the button on the web site. If they would like to place a deposit and the Director or Administration is not available to speak to them immediately, take down the following information. Explain that the Administration will reach out to them about sending an electronic invoice for payment. Cash or check payments can be taken on the spot by any staff with all information on a sealed envelope and placed in one of the wall cash drops in the building. Receipts will be sent electronically by Administration later.
   • Enrolling Adult: Full Name, Email, Phone Number
   • Child: Full Name, Birth Date
   • Requested Schedule (days AND times) with start date
5. Once a deposit is made, the child should be placed in the Chimera File immediately.
6. Enrollment Paperwork must be submitted at least 72 hours before their proposed start date. All of these forms are located on the Resource Page. This is all the following Paperwork:
   • Application/Enrollment Packet
   • Meal Program Forms
   • Covid-19 Policies Acknowledgement
   • Technology Policy
   • Health Report (not needed to start, but must be within 30 days of start)