Scheduling a Meeting with Administration - Revision history

MandiSue at 14:36, 17 July 2025

2025-07-17T14:36:18Z

← Older revision		Revision as of 14:36, 17 July 2025
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	[http://tiny.cc/pastorkris Meet with Pastor Kris Rhoades (Worship)]		[http://tiny.cc/pastorkris Meet with Pastor Kris Rhoades (Worship)]

			[https://calendly.com/theresa-k-brooklinesprouts Meet with Theresa (Sprouts Assistant Director)]

	[[Category:Staff]]		[[Category:Staff]]
	[[Category:Meetings]]		[[Category:Meetings]]

MandiSue at 14:25, 17 July 2025

2025-07-17T14:25:10Z

← Older revision		Revision as of 14:25, 17 July 2025
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	[http://tiny.cc/pastorkris Meet with Pastor Kris Rhoades (Worship)]		[http://tiny.cc/pastorkris Meet with Pastor Kris Rhoades (Worship)]

	~~[https://calendly.com/amandawolfe Meet with Amanda W. (Sprouts Assistant Director)]~~

	[[Category:Staff]]		[[Category:Staff]]
	[[Category:Meetings]]		[[Category:Meetings]]

Serenity152102: /* Meeting Links */ Updated

2024-09-23T17:03:39Z

Meeting Links: Updated

← Older revision		Revision as of 17:03, 23 September 2024
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	[https://calendly.com/pastorlancerhoades/ Meet with Pastor Lance]		[https://calendly.com/pastorlancerhoades/ Meet with Pastor Lance]

	[https://~~calendly~~.~~com/carmenmcintyre~~/ Meet with Carmen McIntyre (Treasurer and Operations)]		[https://calendar.app.google/Lup9apnRM4xKJUXw6 Meet with Carmen McIntyre (Treasurer and Operations)]

	[https://calendly.com/amandarhoades/ Meet with Mandi (Sprouts Related or Otherwise)]		[https://calendly.com/amandarhoades/ Meet with Mandi (Sprouts Related or Otherwise)]

PastorLance at 15:55, 23 September 2024

2024-09-23T15:55:38Z

← Older revision		Revision as of 15:55, 23 September 2024
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	== ~~Why to schedule~~ a Meeting ==		== Scheduling a Meeting with Administration ==

	~~There are many times when an employee may want to~~ schedule a ~~meeting~~ with ~~one~~ of ~~the members of administration~~. Tree of Life Open Bible Church utilizes a scheduling tool to make this simple and easy for people to meet. Administration may request a meeting with a staff member or a staff member may ~~chose~~ to initiate a meeting on their own.		== Why schedule a Meeting? ==
			Meetings with administration are essential for both staff-initiated and administrative matters. Tree of Life Open Bible Church makes scheduling simple with an online tool. Tree of Life Open Bible Church utilizes a scheduling tool to make this simple and easy for people to meet. Administration may request a meeting with a staff member, or a staff member may choose to initiate a meeting on their own.

			== Key Points for Scheduling ==
			* '''Prioritize Recurring Meetings''': Staff should always aim to schedule recurring meetings whenever possible.
			* '''Use Calendly for One-Off Meetings''': If the meeting isn't recurring, staff should use the provided Calendly links to schedule.
			* '''Provide Two Options if No Availability''': If no slots are available by your meeting deadline, you must submit two time options to administration for consideration.
			* '''Automated Rescheduling''': Employees can reschedule their meetings through the app without requiring permission from the meeting member.

	== The Process ==		== The Process ==
	~~The process is that an employee should go~~ to the ~~staff members~~ scheduling page ~~and select~~ the proper type of meeting, duration, and attempt to schedule on ~~their~~ own.		# '''Go to the scheduling page''': Select the proper type of meeting and duration, and attempt to schedule on your own.
			# '''For One-Off Meetings''': Use the available Calendly links provided for each member of administration.
			# '''If No Availability''':
			If the scheduler does not offer a viable option, provide two dates and times for consideration by reaching out directly with this format:

			'''<manager>''' your calendar does not have a meeting time slot for us to meet about '''<important topic>'''. I have availability on '''<option of date 1 with time>''' and '''<option of date 2 with time>'''. Would either of these times work for you?

	== Rescheduling a Meeting ==		== Rescheduling a Meeting ==
	If an employee needs to change a meeting, they can on their own reschedule through the app, without needing ~~the~~ request anything of the member they are meeting. The entire process is automated~~. An~~ employee does not need to apologize or ask permission to reschedule~~, they may do so at will~~.		If an employee needs to change a meeting, they can on their own reschedule through the app, without needing to request anything from the member they are meeting with. The entire process is automated, and an employee does not need to apologize or ask permission to reschedule.

	== Discipline for Failing to Report to a Meeting ==		== Discipline for Failing to Report to a Meeting ==
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	== When the Scheduler Does Not Give a Viable Option ==		== When the Scheduler Does Not Give a Viable Option ==
	~~The calendar tool system is intended to help streamline this process so that staff can automate things but this is not a perfect process.~~ If an employee needs a meeting sooner than the scheduler will permit the employee should ~~then~~ reach out to the staff member with two date/time options ~~that work for the staff member~~ and ask the staff member to select one ~~that works best for them~~. If neither option works, the process ~~repeats~~ until an ~~amicable~~ solution is found.		If an employee needs a meeting sooner than the scheduler will permit, the employee should reach out to the staff member with two date/time options and ask the staff member to select one. If neither option works, repeat the process until an agreeable solution is found.

	~~This is locally referred to as "The Old Fashioned Way."~~

	~~The proper format for this is:~~

	'''<manager>''' your calendar does not have a meeting time slot for us to meet about '''<important topic>'''. I have availability on <option of date 1 with time> and <option of date 2 with time>. Would either of these be possible for us to meet?

	'''Pastor Lance''' your calendar does not have a meeting time slot for us to meet about '''our budget review'''. I have availability on '''Monday at 11''' and '''Tuesday at 5pm'''. Would either of these be a possible time for us to meet?

	== Important Reminders ==		== Important Reminders ==
	Remember, the calendar system is dynamic and changes for busier employees many times during the day. It may be worth ~~looking~~ again if ~~it is~~ a new day as schedules ebb and flow.		Remember, the calendar system is dynamic and changes for busier employees many times during the day. It may be worth checking again if it’s a new day, as schedules ebb and flow.

	== Meeting Links ==		== Meeting Links ==
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	[https://calendly.com/amandawolfe Meet with Amanda W. (Sprouts Assistant Director)]		[https://calendly.com/amandawolfe Meet with Amanda W. (Sprouts Assistant Director)]

	[[Category:Staff]]		[[Category:Staff]]
	[[Category:Meetings]]		[[Category:Meetings]]

Kris: /* Meeting Links */

2024-08-12T15:59:31Z

Meeting Links

← Older revision		Revision as of 15:59, 12 August 2024
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	[https://calendly.com/amandarhoades/ Meet with Mandi (Sprouts Related or Otherwise)]		[https://calendly.com/amandarhoades/ Meet with Mandi (Sprouts Related or Otherwise)]

	=== Non Executive Staff ===		=== Non-Executive Staff ===
	[https://~~calendly~~.~~com/stephanie202~~/~~30min~~ Meet with Stephanie Franco (Discipleship)]
			[https://calendar.app.google/MbHG1E9qmwFWGKJz7 Meet with Pastor Stephanie Franco (Discipleship)]

			[http://tiny.cc/pastorkris Meet with Pastor Kris Rhoades (Worship)]

	[https://calendly.com/amandawolfe Meet with Amanda W. (Sprouts Assistant Director)]		[https://calendly.com/amandawolfe Meet with Amanda W. (Sprouts Assistant Director)]
	[[Category:Staff]]		[[Category:Staff]]
	[[Category:Meetings]]		[[Category:Meetings]]

MandiSue: /* Non Executive Staff */

2023-08-30T18:25:56Z

Non Executive Staff

← Older revision		Revision as of 18:25, 30 August 2023
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	[https://calendly.com/carmenmcintyre/ Meet with Carmen McIntyre (Treasurer and Operations)]		[https://calendly.com/carmenmcintyre/ Meet with Carmen McIntyre (Treasurer and Operations)]

	[https://calendly.com/amandarhoades/ Meet with ~~Amanda~~ (Sprouts Related or Otherwise)]		[https://calendly.com/amandarhoades/ Meet with Mandi (Sprouts Related or Otherwise)]

	=== Non Executive Staff ===		=== Non Executive Staff ===
	[https://calendly.com/~~samanthalyons9~~ Meet with ~~Samantha Lyons~~ (~~Youth~~)]		[https://calendly.com/stephanie202/30min Meet with Stephanie Franco (Discipleship)]

	[https://calendly.com/~~stephanie202/30min~~ Meet with ~~Stephanie Franco~~ (~~Discipleship~~)]		[https://calendly.com/amandawolfe Meet with Amanda W. (Sprouts Assistant Director)]
	[[Category:Staff]]		[[Category:Staff]]
	[[Category:Meetings]]		[[Category:Meetings]]

PastorLance at 21:08, 2 June 2023

2023-06-02T21:08:36Z

← Older revision		Revision as of 21:08, 2 June 2023
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	[https://calendly.com/stephanie202/30min Meet with Stephanie Franco (Discipleship)]		[https://calendly.com/stephanie202/30min Meet with Stephanie Franco (Discipleship)]
	[[Category:Staff]]		[[Category:Staff]]
			[[Category:Meetings]]

PastorLance: /* Meeting Links */

2023-03-06T18:10:49Z

Meeting Links

← Older revision		Revision as of 18:10, 6 March 2023
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	== Meeting Links ==		== Meeting Links ==


	[https://calendly.com/pastorlancerhoades/ Meet with Pastor Lance]		[https://calendly.com/pastorlancerhoades/ Meet with Pastor Lance]
Line 34:		Line 33:

	[https://calendly.com/amandarhoades/ Meet with Amanda (Sprouts Related or Otherwise)]		[https://calendly.com/amandarhoades/ Meet with Amanda (Sprouts Related or Otherwise)]

			=== Non Executive Staff ===
			[https://calendly.com/samanthalyons9 Meet with Samantha Lyons (Youth)]

			[https://calendly.com/stephanie202/30min Meet with Stephanie Franco (Discipleship)]
	[[Category:Staff]]		[[Category:Staff]]

PastorLance: /* When the Scheduler Does Not Give a Viable Option */

2022-12-07T14:25:09Z

When the Scheduler Does Not Give a Viable Option

← Older revision		Revision as of 14:25, 7 December 2022
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	The proper format for this is:		The proper format for this is:

	<manager> your calendar does not have a meeting time slot for us to meet about <important topic>. I have availability on <option of date 1 with time> and <option of date 2 with time>. Would either of these be possible for us to meet?		'''<manager>''' your calendar does not have a meeting time slot for us to meet about '''<important topic>'''. I have availability on <option of date 1 with time> and <option of date 2 with time>. Would either of these be possible for us to meet?

	Pastor Lance your calendar does not have a meeting time slot for us to meet about our budget review. I have availability on Monday at 11 and Tuesday at 5pm. Would either of these be a possible time for us to meet?		'''Pastor Lance''' your calendar does not have a meeting time slot for us to meet about '''our budget review'''. I have availability on '''Monday at 11''' and '''Tuesday at 5pm'''. Would either of these be a possible time for us to meet?

	== Important Reminders ==		== Important Reminders ==

PastorLance: /* When the Scheduler Does Not Give a Viable Option */

2022-12-07T14:24:05Z

When the Scheduler Does Not Give a Viable Option

← Older revision		Revision as of 14:24, 7 December 2022
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	== When the Scheduler Does Not Give a Viable Option ==		== When the Scheduler Does Not Give a Viable Option ==
	The calendar tool system is intended to help streamline this process so that staff can automate things but this is not a perfect process. If an employee needs a meeting sooner than the scheduler will permit the employee should then reach out to the staff member with two date/time options that work for the staff member and ask the staff member to select one that works best for them. If neither option works, the process repeats until an amicable solution is found.		The calendar tool system is intended to help streamline this process so that staff can automate things but this is not a perfect process. If an employee needs a meeting sooner than the scheduler will permit the employee should then reach out to the staff member with two date/time options that work for the staff member and ask the staff member to select one that works best for them. If neither option works, the process repeats until an amicable solution is found.

			This is locally referred to as "The Old Fashioned Way."

			The proper format for this is:

			<manager> your calendar does not have a meeting time slot for us to meet about <important topic>. I have availability on <option of date 1 with time> and <option of date 2 with time>. Would either of these be possible for us to meet?

			Pastor Lance your calendar does not have a meeting time slot for us to meet about our budget review. I have availability on Monday at 11 and Tuesday at 5pm. Would either of these be a possible time for us to meet?

	== Important Reminders ==		== Important Reminders ==