Counting Offering and Other Income - Revision history

Serenity152102 at 17:13, 26 October 2022

2022-10-26T17:13:07Z

← Older revision		Revision as of 17:13, 26 October 2022
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	* Remember that the identity and amount contributed by church members are strictly confidential.		* Remember that the identity and amount contributed by church members are strictly confidential.

	* Counting should be conducted in a secure room without outside interruption. All of the required supplies, forms, deposit slips, calculators, and materials needed to complete the task are available. Count sheets should be completed in ink and signed by both counters.		* [https://docs.google.com/spreadsheets/d/1hTglOvT5av-EhYniX2cp8dgYIcXA3ZdZ_ObwGif_Qq0/edit#gid=126274920 Counting] should be conducted in a secure room without outside interruption. All of the required supplies, forms, deposit slips, calculators, and materials needed to complete the task are available. Count sheets should be completed in ink and signed by both counters.

	* Care should be taken to record offerings and income to the appropriate fund designated by the giver.		* Care should be taken to record offerings and income to the appropriate fund designated by the giver.

Serenity152102: Updated

2022-10-21T04:17:32Z

Updated

← Older revision		Revision as of 04:17, 21 October 2022
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	Donations can be entered into [[PCO Giving: Entering Deposits\|PCO Giving]] by the Treasurer, Senior Pastor or members of the finance team who have been made a “Counter” in the PCO Giving may enter individual donations into PCO Giving.		Donations can be entered into [[PCO Giving: Entering Deposits\|PCO Giving]] by the Treasurer, Senior Pastor or members of the finance team who have been made a “Counter” in the PCO Giving may enter individual donations into PCO Giving.



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	shredded.		shredded.

			'''Large Sums of Money'''

			Donations made in excess of $10,000 are to be brought to the immediate attention of the Senior Pastor.


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	Provide a copy of the [[Counting Sheet\|counting sheet]], [[Deposit Log\|deposit log record]] and tamper proof bag receipt to the person responsible for posting contributions to individual giving records (PCO Giving) and to the general ledger (Aplos).		Provide a copy of the [[Counting Sheet\|counting sheet]], [[Deposit Log\|deposit log record]] and tamper proof bag receipt to the person responsible for posting contributions to individual giving records (PCO Giving) and to the general ledger (Aplos).


			'''Tamper Proof Bags:'''

			All deposits are to be sealed in a tamper proof bag in order to maintain the integrity of the deposit until it reaches the bank.


			'''Credit Card and PCI Compliance:'''

			Tree of Life agrees to only use PCI compliant methods of processing credit card donations.

Serenity152102: Updated

2022-10-21T04:15:32Z

Updated

← Older revision		Revision as of 04:15, 21 October 2022
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	'''Policies for Counting Income'''		'''Policies for Counting Income'''

	* Two people must present when counting the offering.		* Sound booth Safe: The keys to the safe are held only by the Senior Pastor and the Treasurer. The passcode of the safe may be given to a member of the finance team for the purpose of retrieving money for counting and deposit.
			*Two people must present when counting the offering.
	** The two designated counters may not be:		** The two designated counters may not be:
	*** Related		*** Related
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	* The Treasurer in partnership with the Senior Pastor, under the supervision of the Governing Board oversees this entire process, ensuring that the offerings are accurately counted, deposits made in a timely manner, and that evidence of the completed deposits are noted in the church financial records.		* The Treasurer in partnership with the Senior Pastor, under the supervision of the Governing Board oversees this entire process, ensuring that the offerings are accurately counted, deposits made in a timely manner, and that evidence of the completed deposits are noted in the church financial records.



	'''How to guide for Counting income:''' [[Counting Routine]]		'''How to guide for Counting income:''' [[Counting Routine]]



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	Donations can be entered into [[PCO Giving: Entering Deposits\|PCO Giving]] by the Treasurer, Senior Pastor or members of the finance team who have been made a “Counter” in the PCO Giving may enter individual donations into PCO Giving.		Donations can be entered into [[PCO Giving: Entering Deposits\|PCO Giving]] by the Treasurer, Senior Pastor or members of the finance team who have been made a “Counter” in the PCO Giving may enter individual donations into PCO Giving.


			'''Record Retention:'''

			Donation envelopes must be kept for 7 years for auditing purposes. After 7 years, they are to be

			shredded.

Serenity152102: Links added

2022-10-21T03:59:52Z

Links added

← Older revision		Revision as of 03:59, 21 October 2022
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	If a contributor donates funds for a designated purpose it should be recorded and posted into that fund (i.e. Worship Fund, Youth Fund, etc.). The record of this type donation should include the date, amount given, contributor’s name and designated account name. Accurate accounting of separate funds is critical to your record-keeping.		If a contributor donates funds for a designated purpose it should be recorded and posted into that fund (i.e. Worship Fund, Youth Fund, etc.). The record of this type donation should include the date, amount given, contributor’s name and designated account name. Accurate accounting of separate funds is critical to your record-keeping.

	Income must be entered into Aplos by the Treasurer or Senior Pastor.		Income must be entered into [[Aplos: Entering Deposits\|Aplos]] by the Treasurer or Senior Pastor.

	Donations can be entered into PCO Giving by the Treasurer, Senior Pastor or members of the finance team who have been made a “Counter” in the PCO Giving may enter individual donations into PCO Giving.		Donations can be entered into [[PCO Giving: Entering Deposits\|PCO Giving]] by the Treasurer, Senior Pastor or members of the finance team who have been made a “Counter” in the PCO Giving may enter individual donations into PCO Giving.

Serenity152102: Updated and links

2022-10-21T03:52:58Z

Updated and links

← Older revision		Revision as of 03:52, 21 October 2022
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			'''Policies for Counting Income'''

	~~RETRIEVING INCOME~~		* Two people must present when counting the offering.
			** The two designated counters may not be:
			*** Related
			*** Spouses/ In a romantic relationship
			** No one person should be alone with the money it from the time has been collected until it is secured in a tamper proof bag. This is known as dual control.
			** A youth-age individual is permitted to assist in collecting the offering, so long as they are with an adult. Children are not permitted to place the money collected during a church offering from the baskets into the envelopes and into the safe.

	~~COUNTING INCOME~~		* Remember that the identity and amount contributed by church members are strictly confidential.

	Recording Giving		* Counting should be conducted in a secure room without outside interruption. All of the required supplies, forms, deposit slips, calculators, and materials needed to complete the task are available. Count sheets should be completed in ink and signed by both counters.

			* Care should be taken to record offerings and income to the appropriate fund designated by the giver.
			** Refer to the Counting Routine for specific instructions

			* Bank deposits and the applicable deposit slips should be prepared in accordance with the rules and preferences outlined by the financial institution for each specific church.

			* Bank deposits should be made on the same business day it is counted. If it is not possible to make the deposit the same day, church funds should always be stored in the church’s safe.

			* The Treasurer in partnership with the Senior Pastor, under the supervision of the Governing Board oversees this entire process, ensuring that the offerings are accurately counted, deposits made in a timely manner, and that evidence of the completed deposits are noted in the church financial records.


			'''How to guide for Counting income:''' [[Counting Routine]]


			'''Recording Giving'''

	If a contributor donates funds for a designated purpose it should be recorded and posted into that fund (i.e. Worship Fund, Youth Fund, etc.). The record of this type donation should include the date, amount given, contributor’s name and designated account name. Accurate accounting of separate funds is critical to your record-keeping.		If a contributor donates funds for a designated purpose it should be recorded and posted into that fund (i.e. Worship Fund, Youth Fund, etc.). The record of this type donation should include the date, amount given, contributor’s name and designated account name. Accurate accounting of separate funds is critical to your record-keeping.
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	Making and Reporting Deposits
			'''Making and Reporting Deposits'''

	Bank deposits and the applicable deposit slips should be prepared in accordance with the guidelines and preferences of FNB Bank. Bank deposits should be made on the same business day the money is counted. If it is not possible to make the deposit the same day, church funds should always be stored in the church’s safe. Cash receipts should NEVER be kept in an automobile or in someone’s home.		Bank deposits and the applicable deposit slips should be prepared in accordance with the guidelines and preferences of FNB Bank. Bank deposits should be made on the same business day the money is counted. If it is not possible to make the deposit the same day, church funds should always be stored in the church’s safe. Cash receipts should NEVER be kept in an automobile or in someone’s home.

	Provide a copy of the ~~count~~ sheet, deposit log record and tamper proof bag receipt to the person responsible for posting contributions to individual giving records (PCO Giving) and to the general ledger (Aplos).		Provide a copy of the [[Counting Sheet\|counting sheet]], [[Deposit Log\|deposit log record]] and tamper proof bag receipt to the person responsible for posting contributions to individual giving records (PCO Giving) and to the general ledger (Aplos).

Serenity152102: Created

2022-10-21T03:46:21Z

Created

New page

RETRIEVING INCOME

COUNTING INCOME

Recording Giving

If a contributor donates funds for a designated purpose it should be recorded and posted into that fund (i.e. Worship Fund, Youth Fund, etc.). The record of this type donation should include the date, amount given, contributor’s name and designated account name. Accurate accounting of separate funds is critical to your record-keeping.

Income must be entered into Aplos by the Treasurer or Senior Pastor.

Donations can be entered into PCO Giving by the Treasurer, Senior Pastor or members of the finance team who have been made a “Counter” in the PCO Giving may enter individual donations into PCO Giving.

Making and Reporting Deposits

Bank deposits and the applicable deposit slips should be prepared in accordance with the guidelines and preferences of FNB Bank. Bank deposits should be made on the same business day the money is counted. If it is not possible to make the deposit the same day, church funds should always be stored in the church’s safe. Cash receipts should NEVER be kept in an automobile or in someone’s home.

Provide a copy of the count sheet, deposit log record and tamper proof bag receipt to the person responsible for posting contributions to individual giving records (PCO Giving) and to the general ledger (Aplos).