Church-Attendance - Revision history

Kris at 18:40, 25 September 2026

2026-09-25T18:40:13Z

← Older revision		Revision as of 18:40, 25 September 2026
Line 63:		Line 63:
	* They move to another area, too far to travel here		* They move to another area, too far to travel here


			'''<big>Canva Editable Signs:</big>'''

			Why we ask for personal information: https://www.canva.com/design/DAHVZVavX8I/YBod6Dy7ZQ-Guf34m-9zJg/edit

			Congregation Care (We Notice When You're Away): https://www.canva.com/design/DAHVTRNH0jg/s4vkaHlZYGvFQWpR2Y2ceQ/edit

			Missing Member Follow-up Plan for Staff: https://www.canva.com/design/DAHVZL1-XjQ/fjPITPFwO4lGVjyWmEOeFw/edit
	[[Category:Manual]]		[[Category:Manual]]

Kris at 20:52, 24 September 2026

2026-09-24T20:52:53Z

@@ Line 40: / Line 40: @@
 #* Tithing, Prayer, Reading the Bible, and other spiritual disciplines
-'''<big>At-Risk Attenders</big>'''
+'''<big>Missing Member Follow-up Plan</big>'''
 At what point do we stop monitoring their attendance?

Kris at 20:32, 24 September 2026

2026-09-24T20:32:52Z

← Older revision		Revision as of 20:32, 24 September 2026
Line 19:		Line 19:
	# Someone from the hospitality team should try to get the visitor to fill out a "Get Rooted" card.		# Someone from the hospitality team should try to get the visitor to fill out a "Get Rooted" card.
	#When the visitor return their "Get Rooted" card they should be given a welcome packet.		#When the visitor return their "Get Rooted" card they should be given a welcome packet.
	#The welcome packet will include: the welcome booklet~~, a coupon for dinner for 2 with a pastor~~, half sheet flyers for any upcoming events, and any additional items to fill the bag as available. (Initial creation of bags contained: a notebook and pen, a little Jesus, a booklet on prayer, a small thumb cross, a roll of candy from the 5 Below haul, and flyers for upcoming events ~~thru Mother's Day~~ in addition to ~~the~~ coupon for dinner with a pastor and the welcome booklet.) They were placed in a zipper pouch that were obtained from temu.		#The welcome packet will include: the welcome booklet (updated as needed), half sheet flyers for any upcoming events, and any additional items to fill the bag as available. (Initial creation of bags contained: a notebook and pen, a little Jesus, a booklet on prayer, a small thumb cross, a roll of candy from the 5 Below haul, and flyers for upcoming events in addition to a coupon for dinner with a pastor and the welcome booklet.) They were placed in an A5 (6.8"x9.4") zipper pouch that were obtained from temu.
	If a Get Rooted Card is submitted:		If a Get Rooted Card is submitted:
	#On Sunday or Monday, enter their contact information into Planning Center People. Use the "Notes" to designate their first Sunday and any information we know about them. As follow-ups are done, please utilize the notes section to show the amount of contact and conversations.		#On Sunday or Monday, enter their contact information into Planning Center People. Use the "Notes" to designate their first Sunday and any information we know about them. As follow-ups are done, please utilize the notes section to show the amount of contact and conversations.
	#Sunday or Monday after a first time visit, they should be added to the TIC Hello group where a text message should be sent to them, welcoming them to Tree of Life, as long as a phone number is submitted.		#Sunday or Monday after a first time visit, they should be added to the TIC Hello group where a text message should be sent to them, welcoming them to Tree of Life, as long as a phone number is submitted and they have designated permission to text.
	#They should be added to the PCO Workflow. Through the workflow you can add notes to their profile too. This will track their first 5 attendances and weekly follow-ups.		#They should be added to the PCO Workflow. Through the workflow you can add notes to their profile too. This will track their first 5 attendances and weekly follow-ups.
	#Monday or Tuesday they should receive a phone call welcoming them, trying to schedule ~~their~~ dinner, see if they have any questions, etc.		#Monday or Tuesday they should receive a phone call welcoming them, trying to schedule a dinner, see if they have any questions, etc.
	#Later in the week, a welcome post card should be mailed, with our contact information, if an address is submitted.		#Later in the week, a welcome post card should be mailed, with our contact information, if an address is submitted.
	#During the 2nd week after their first visit they should receive a follow up phone call.		#During the 2nd week after their first visit they should receive a follow up phone call.
	#During the 3rd week after their first visit they should receive a phone call from Pastor Lance.		#During the 3rd week after their first visit they should receive a phone call from Pastor Lance.
	IF they continue to visit each week, on the 5th visit we consider them to be a Regular Attender		IF they continue to visit each week, on the 5th visit we consider them to be a Regular Attender

			On their 5th visit:

			# They should receive a special card with next step information so they can get involved with the church community.
			# Next steps include but are not limited to:
			#* Baptism
			#* Small Groups
			#* Social Events
			#* Volunteering on Sundays
			#* Tithing, Prayer, Reading the Bible, and other spiritual disciplines

	'''<big>At-Risk Attenders</big>'''		'''<big>At-Risk Attenders</big>'''

Kris at 20:42, 15 April 2026

2026-04-15T20:42:51Z

← Older revision		Revision as of 20:42, 15 April 2026
Line 3:		Line 3:
	''(those who attend church on a regular basis)''		''(those who attend church on a regular basis)''

	# A ~~visitor~~ who attends at least ~~5 Weeks should be classified as a regular attender~~.		# A regular attender is someone who attends on a regular basis.
			#Regular basis has been established by Barna as being at least 2 times per month.
	'''<big>Visitors</big>'''		'''<big>Visitors</big>'''

Line 9:		Line 10:

	# A visitor who attends at least 5 Weeks should be classified as a regular attender.		# A visitor who attends at least 5 Weeks should be classified as a regular attender.



Line 17:		Line 19:
	# Someone from the hospitality team should try to get the visitor to fill out a "Get Rooted" card.		# Someone from the hospitality team should try to get the visitor to fill out a "Get Rooted" card.
	#When the visitor return their "Get Rooted" card they should be given a welcome packet.		#When the visitor return their "Get Rooted" card they should be given a welcome packet.
			#The welcome packet will include: the welcome booklet, a coupon for dinner for 2 with a pastor, half sheet flyers for any upcoming events, and any additional items to fill the bag as available. (Initial creation of bags contained: a notebook and pen, a little Jesus, a booklet on prayer, a small thumb cross, a roll of candy from the 5 Below haul, and flyers for upcoming events thru Mother's Day in addition to the coupon for dinner with a pastor and the welcome booklet.) They were placed in a zipper pouch that were obtained from temu.
	If a Get Rooted Card is submitted:		If a Get Rooted Card is submitted:
	#Monday or ~~Tuesday~~ after a first time visit, a text message should be sent to them, welcoming them to Tree of Life, if a phone number is submitted.		#On Sunday or Monday, enter their contact information into Planning Center People. Use the "Notes" to designate their first Sunday and any information we know about them. As follow-ups are done, please utilize the notes section to show the amount of contact and conversations.
	#Later in the ~~first~~ week, a welcome post card should be mailed, if an address is submitted.		#Sunday or Monday after a first time visit, they should be added to the TIC Hello group where a text message should be sent to them, welcoming them to Tree of Life, as long as a phone number is submitted.
			#They should be added to the PCO Workflow. Through the workflow you can add notes to their profile too. This will track their first 5 attendances and weekly follow-ups.
			#Monday or Tuesday they should receive a phone call welcoming them, trying to schedule their dinner, see if they have any questions, etc.
			#Later in the week, a welcome post card should be mailed, with our contact information, if an address is submitted.
	#During the 2nd week after their first visit they should receive a follow up phone call.		#During the 2nd week after their first visit they should receive a follow up phone call.
	#During the 3rd week after their first visit they should receive a phone call from Pastor Lance.		#During the 3rd week after their first visit they should receive a phone call from Pastor Lance.
	IF they continue to visit each week, on the 5th visit we consider them to be a Regular Attender		IF they continue to visit each week, on the 5th visit we consider them to be a Regular Attender
	~~#During the week of their 4th visit, they should receive a text message letting them know that on the next visit we will have something special for them.~~
	'''<big>At-Risk Attenders</big>'''		'''<big>At-Risk Attenders</big>'''

Kris at 20:30, 12 March 2024

2024-03-12T20:30:08Z

@@ Line 1: / Line 1: @@
-'''<big>Plan for At-Risk Attenders</big>'''
+'''<big>Regular Attenders</big>'''
-''(those missing 4+ weeks are considered “at-risk”)''
+''(those who attend church on a regular basis)''
-* After missing 3 weeks in a row, a phone call should be made by someone who has connected to them in an attempt to make sure they don’t fall into the at-risk category.
+# A visitor who attends at least 5 Weeks should be classified as a regular attender.
-* After missing 4 weeks, after the phone call above, follow up with a sending a “We Miss You” card
+'''<big>Visitors</big>'''
-* After missing 5 weeks, rest
-* After missing 6 weeks, after a phone call from a director, schedule another phone call with them and Pastor Lance.
+''(those who attend church more than one time or who are family/friends that attend on special occasions)''
-* At 9 weeks send another “we’re thinking of you” card
 At what point do we stop monitoring their attendance?

Kris at 16:18, 8 September 2022

2022-09-08T16:18:23Z

← Older revision		Revision as of 16:18, 8 September 2022
Line 14:		Line 14:
	* they let us know they are attending another church or have no further interest in Tree of Life		* they let us know they are attending another church or have no further interest in Tree of Life
	* They move to another area, too far to travel here		* They move to another area, too far to travel here

			[[Category:Manual]]

Kris at 16:17, 8 September 2022

2022-09-08T16:17:18Z

← Older revision		Revision as of 16:17, 8 September 2022
Line 9:		Line 9:
	* At 9 weeks send another “we’re thinking of you” card		* At 9 weeks send another “we’re thinking of you” card

	At what point do we ~~remove them~~ from our ~~attendance?~~		At what point do we stop monitoring their attendance?

			* they ask to be removed from our lists/contact
			* they let us know they are attending another church or have no further interest in Tree of Life
			* They move to another area, too far to travel here

Kris: Created page with "'''Plan for At-Risk Attenders''' ''(those missing 4+ weeks are considered “at-risk”)'' * After missing 3 weeks in a row, a phone call should be made by someone who has connected to them in an attempt to make sure they don’t fall into the at-risk category. * After missing 4 weeks, after the phone call above, follow up with a sending a “We Miss You” card * After missing 5 weeks, rest * After missing 6 weeks, after a phone call from a director, sched..."

2022-09-08T15:59:00Z

Created page with "'''<big>Plan for At-Risk Attenders</big>''' ''(those missing 4+ weeks are considered “at-risk”)'' * After missing 3 weeks in a row, a phone call should be made by someone who has connected to them in an attempt to make sure they don’t fall into the at-risk category. * After missing 4 weeks, after the phone call above, follow up with a sending a “We Miss You” card * After missing 5 weeks, rest * After missing 6 weeks, after a phone call from a director, sched..."

New page

'''<big>Plan for At-Risk Attenders</big>'''

''(those missing 4+ weeks are considered “at-risk”)''

* After missing 3 weeks in a row, a phone call should be made by someone who has connected to them in an attempt to make sure they don’t fall into the at-risk category.
* After missing 4 weeks, after the phone call above, follow up with a sending a “We Miss You” card
* After missing 5 weeks, rest
* After missing 6 weeks, after a phone call from a director, schedule another phone call with them and Pastor Lance.
* At 9 weeks send another “we’re thinking of you” card

At what point do we remove them from our attendance?