Team Wiki - User contributions [en]

Amex reconcilation

2026-07-28T00:30:20Z

Serenity152102: Created

= Reconciling the American Express Credit Card in Aplos =

=== Purpose ===
To accurately reconcile the American Express credit card register in Aplos using the monthly American Express statement activity.

=== Frequency ===
Monthly, after the American Express statement has closed.
----

== Procedure ==

=== Step 1: Log into American Express ===

# Navigate to the American Express online account portal.
# Sign in using your authorized credentials.

=== Step 2: Download the Statement Activity ===

# Select '''Statements & Activity'''.
# Locate the '''most recent statement closing date'''.
# Download the statement activity file for that statement period.

=== Step 3: Determine the Reconciliation Information ===
The downloaded workbook contains multiple worksheets.

==== Reconciliation Date ====

# Open the '''Transactions''' (first) worksheet.
# At the top of the transaction list, locate the statement period (for example, '''June 22 – July 22''').
# Use the '''ending date''' of the statement period (in this example, '''July 22''') as the '''reconciliation ending date''' in Aplos.

==== Reconciliation Balance ====

# Open the '''Transaction Summary''' worksheet (second tab).
# Locate the '''Total''' for the statement.
# Record this amount as the '''ending balance''' for the reconciliation in Aplos.

=== Step 4: Reconcile in Aplos ===

# Open '''Aplos'''.
# Navigate to the '''American Express''' register.
# Start a new reconciliation.
# Enter:
#* '''Statement Ending Date:''' The ending date from the statement period.
#* '''Ending Balance:''' The Total from the '''Transaction Summary''' worksheet.
# Match and clear all applicable transactions until the reconciliation difference is '''$0.00'''.
# Complete and save the reconciliation.

----

== Verification ==
Before finalizing, verify that:

* The reconciliation ending date matches the statement ending date.
* The ending balance matches the Total on the '''Transaction Summary''' worksheet.
* All cleared transactions agree with the downloaded statement.
* The reconciliation difference is '''$0.00''' before completing the reconciliation.

Staff Tracking 1 on 1 for Wellness Initiative

2026-07-15T15:33:58Z

Serenity152102: updated

== One-on-One Meeting Policy for Tree of Life Open Bible Church ==

=== Introduction ===

While we understand that staff members will have various meetings that do not fit these specific qualifications, for the sake of consistency across the organization, we ask that all staff ensure these essential components are followed when recording a one-on-one meeting in the Tree of Life Hub.

This policy emphasizes the importance of spiritual wellness, personal development, operational support, and meaningful relational connection within our interactions.

=== Purpose ===

This policy provides guidelines for conducting and recording one-on-one meetings within Tree of Life Open Bible Church. It aims to foster spiritual growth, wellness, personal development, and relational connectedness among staff, volunteers, vendors, and others served through the ministry.

=== Definition and Scope of One-on-One Meetings ===

A one-on-one meeting is a dedicated interaction between a staff member and one eligible individual that is focused on spiritual wellness, personal growth, encouragement, leadership development, or operational collaboration.

One-on-one meetings should ordinarily involve more than a brief or incidental conversation. They should create an opportunity for meaningful discussion, personal prayer, encouragement, feedback, problem-solving, or the sharing of spiritual and practical insights.

Whenever reasonably possible, one-on-one meetings should be scheduled in advance. A planned agenda is preferred, although it is not mandatory.

For adult meetings, approximately 30 minutes is generally recommended. Staff members are encouraged to use the Effective Manager 10/10/10 format as a suggested structure:

* Approximately 10 minutes for the participant’s topics and concerns.
* Approximately 10 minutes for the staff member’s topics, feedback, or follow-up.
* Approximately 10 minutes for development, coaching, prayer, or discussion of next steps.

The 10/10/10 format is a recommended tool rather than a strict requirement. Staff members may adapt the meeting’s length and structure according to the participant’s needs and the purpose of the conversation.

For meetings with minors, a dedicated conversation with a minor may be either planned or spontaneous. A conversation becomes a one-on-one meeting when an adult intentionally sets aside time and attention to engage the minor in meaningful discussion that provides care, mentoring, discipleship, encouragement, guidance, or support. Brief greetings, routine supervision, or incidental social interactions are not considered one-on-one meetings unless they intentionally transition into this type of meaningful engagement.

=== Policy Guidelines ===

==== Frequency and Distribution of Meetings ====

* Staff members must record their qualifying one-on-one meetings each week in the Tree of Life Hub.
* There are no organizational minimums or maximums for the number of one-on-one meetings a staff member must conduct.
* Staff members are encouraged to distribute their attention across the individuals and teams for whom they are responsible.
* The purpose of tracking is not merely to produce a high meeting count. It is to encourage consistent, meaningful investment in people.

==== Participants ====

Eligible participants may include:

* Direct reports
* Volunteers
* Ministry participants
* Vendors
* Consultants, coaches, or mediators when the meeting otherwise meets the qualifications of this policy

The following meetings do not qualify for tracking:

* Meetings with another Tree of Life staff member
* Meetings with a member of the staff person’s household
* Committee meetings
* Group staff meetings
* Group coaching or group development meetings
* Brief, incidental, or unscheduled conversations that do not involve meaningful depth
* Meetings that are primarily transactional and do not include spiritual wellness, personal growth, development, or meaningful operational collaboration

When a consultant, coach, or mediator is brought into a meeting to assist another person, the meeting may count if the primary purpose is to address the needs, development, or circumstances of one individual.

When the staff member is participating as the person receiving consultation, coaching, or mediation, the meeting does not ordinarily count unless the staff member helped develop the agenda and was actively responsible for facilitating the meeting’s purpose for the other participant.

==== Recording Meetings in the Tree of Life Hub ====

Qualifying one-on-one meetings must be recorded through the Tree of Life Hub:

https://hub.godlovesbrookline.com/dashboard/

* Staff members must enter the name of each person with whom they had a qualifying one-on-one meeting rather than entering only a total number.
* The Hub calculates the weekly count from the people entered.
* Multiple entries involving the same individual during the same week are automatically de-duplicated and count as one distinct one-on-one meeting for that week.
* Multiple meetings with the same individual in a single week therefore count as one meeting for weekly tracking purposes.
* When a staff member has no qualifying one-on-one meetings during a week, the staff member should select “No 1-on-1s this week.”
* Staff members should enter only meetings that qualify under this policy.
* Staff members must not include other staff members, household members, committee meetings, group staff meetings, or other excluded interactions merely for visibility or recordkeeping.
* The Hub’s Google Calendar suggestions are provided as a convenience. A calendar suggestion does not determine whether a meeting qualifies. Staff members remain responsible for applying this policy before recording the meeting.
* The Hub maintains historical and rollup views so that staff members and organizational leaders can review the distribution of one-on-one meetings over time.

Information entered into the Hub should be limited to the participant’s identity and any other information specifically requested by the system. Sensitive pastoral, personal, medical, disciplinary, or confidential details should not be entered into the one-on-one tracking record.

==== Scheduling, Agenda, and Documentation ====

* Scheduling the meeting in advance is preferred.
* A planned agenda is encouraged but not mandatory.
* The agenda may be formal or informal, but the staff member should have a reasonably clear purpose for the conversation.
* Linking an agenda, notes document, or relevant material in the calendar invitation or description is recommended when appropriate.
* Staff members should use discretion when documenting personal or pastoral matters. Confidential information should not be placed in broadly accessible calendar descriptions or shared documents.
* Staff members should identify any appropriate follow-up steps before the meeting concludes.

=== One-on-One Meetings with Minors ===

The Effective Manager 10/10/10 format may be adapted for minors, but it is not required. The structure, language, and length of the meeting should be appropriate to the minor’s age, maturity, needs, and attention span.

The term “one-on-one” in this tracking policy describes the individualized focus of the conversation. It does not override Tree of Life Open Bible Church’s child-safety requirements or mean that an adult should meet privately or secretly with a minor.

All meetings and conversations with minors must comply with the church’s child-safety policies and applicable reporting requirements. Staff members should exercise particular care regarding visibility, location, transportation, physical contact, electronic communication, and the involvement or awareness of parents or guardians.

Whenever possible, meetings with minors should:

* Take place in an observable and interruptible setting.
* Occur where other approved adults are present nearby.
* Avoid isolated rooms, locked doors, private residences, or other settings that could create unnecessary risk.
* Be scheduled through appropriate ministry or parental communication channels.
* Include parent or guardian awareness or consent when required by church policy or appropriate to the circumstances.
* Remain within the staff member’s ministry role, training, and level of responsibility.

Staff members should not use the one-on-one tracking system to record sensitive details concerning a minor. Any safety concern, disclosure of abuse, threat of harm, or other reportable matter must be handled immediately according to the church’s child-safety and mandatory-reporting procedures rather than treated only as a one-on-one meeting record.

A spontaneous conversation with a minor may still be pastorally important, but it should only be counted as a tracked one-on-one when it demonstrates sufficient intentionality, appropriate depth, and compliance with all safety expectations.

=== Conclusion ===

By adhering to these guidelines, Tree of Life Open Bible Church aims to build a stronger, more spiritually well, and relationally connected community.

The Hub provides a consistent way to identify the people receiving intentional care and to understand how that care is distributed over time. Staff members are encouraged to approach these guidelines with wisdom, flexibility, accountability, and a commitment to promoting wellness and meaningful personal development throughout the organization.

Civil Right Complaint Procedure

2026-06-02T19:47:50Z

Serenity152102: Created

Procedure for Food and Nutrition Services (FNS) Civil Rights Complaints

1) Sponsor receives a Civil Rights complaint from the complainant (i.e. parent).

a) Sponsor must inform complainant of Federal Civil Rights rules and regulations that have been established for protected classes. (A protected class is any person or group of people who are protected from discrimination based on):

1. Race

2. Color

3. National Origin

4. Age

5. Sex (including gender identity and sexual orientation)

6. Disability

b) Sponsor must provide complainant the necessary information to file a complaint, which is:

1. Mailing address of the USDA: U.S. Department of Agriculture Office of the Assistant Secretary for Civil Rights 1400 Independence Avenue, SW Washington, D.C. 20250-9410

2. USDA’s Contact Information: Telephone: (866) 632-9992 or (202) 260-1026 Local or Federal relay: (800) 877-8339 Spanish Relay: (800) 845-6136 Fax: (833) 256-1665 or (202) 690-7442 Email: program.intake@usda.gov

3. Electronic link to file a civil rights complaint (Filing a Program Discrimination Complaint as a USDA Customer): <nowiki>https://www.usda.gov/oascr/complaint-resolution</nowiki>

'''Note''': If the sponsor is unsure if the complaint falls under a protected class, sponsor should provide complainant the federal complaint information.

c) '''After providing the complainant with the information on how to file a Civil Rights complaint directly at the Federal level,''' the sponsor may attempt to resolve the complaint if it is a matter that can be resolved quickly. Resolving complaints in real-time at the lowest possible level is encouraged. (*'''Note''': This is not an investigation as neither the sponsor nor the State Agency has the authority to conduct complaint investigations. This is simply trying to resolve the situation if it was potentially caused by a miscommunication.)

If the complainant refuses to discuss the matter any further with the sponsor or if the matter cannot be resolved quickly, then the sponsor should:

1. Reiterate the complaint filing procedures in 1) b),

2. Document the complaint and actions taken (i.e. referral to Federal complaint procedures) in a Civil Rights complaint log that is separate from any other complaint log, (*'''Note''': A separate Civil Rights complaint log is necessary due to confidentiality and privacy laws. See complaint log requirements in d) below.), and

3. Notify the State Agency of the discussion. (*'''Note''': it is important for the sponsor to notify the State Agency because regular communication between the sponsor and State Agency is key to operating the program successfully.)

If the complainant is willing to try to resolve the issue with the sponsor and a satisfactory resolution is achieved, then the sponsor should still remind the complainant (using the information in 1) b)) of his/her right to file at the Federal level if necessary. (*'''Note''': Complainants retain the right to file at the Federal level even if a resolution seems to have been reached at the sponsor level.) The sponsor needs to document the complaint and actions taken (i.e. how resolution was achieved) in a log that is separate from any other complaint log, and notify the State Agency of the resolution.

d) Regardless if the complainant wishes to file at the Federal level, the sponsor should document as much information as possible in their Civil Rights complaint log including, but not limited to, the following:

➢ Date Complaint Received

➢ Complainant’s Name

➢ Complainant’s Address

➢ Complainant’s Telephone Number

➢ Complainant’s Email Address

➢ Allegation of Discrimination/Issue (i.e. FNS program involved, protected class(es) involved, etc.)

➢ Date of Alleged Discriminatory Action

1. The sponsor must forward the information, '''within 5 days of receipt of complaint''' from complainant, to the State Agency Civil Rights Coordinator (process depicted below): State Agency Civil Rights Coordinator State Agency Director* FNS Regional Office Civil Rights Contact FNS Headquarters Civil Rights Office Complainant

2. *State Agency level '''must forward''' complaint information, '''within 5 days of receipt of complaint''' from sponsor, to the FNS regional office. 3. FNS team conducts complaint review and investigation, which includes contact with the complainant, State Agency, sponsor, etc.

2) Additional Information:

a) Complainants must file within 180 days of the alleged action b) Confidentiality is extremely important c) USDA complaint form:

* English version: U.S. Department of Agriculture USDA Program Discrimination Complaint Form

* Spanish version: Departamento de Agricultura de los EE. UU. (USDA) Formulario de Denuncia por Discriminación del Programa del USDA

d) Email the State Agency Civil Rights Coordinator for all Civil Rights complaints, including disability related complaints:

* Child and Adult Care Food Program: RA-CACFP@pa.gov
* National School Lunch Program: RA-NSLP@pa.gov
* Summer Food Service Program: RA-SFSP@pa.gov

Vendors and Approved Vendor List

2026-05-04T17:08:31Z

Serenity152102: Added Dean's number

{| class="wikitable"
|+PREFERRED VENDORS
|-
|FACILITIES
|-
|
|Michael Poremski Plumbing
|
|(412) 885-9042
|-
|
|Shawn’s Landscaping
|
|(412) 344-8607
|-
|
|Summit Pest & Wildlife Control
|Rep: Dean
Office: Amy
|Dean [[Tel:7176795355|(717) 679-5355]]
Amy - (412) 585-2918
|-
|
|Schultheis Brothers Heating & Cooling
|
|(412) 793-8000
|-
|
|Celedonia Organ Service
|
|(412) 787-5788
|-
|
|Bean Electric
|
|(412) 882-8624
|-
|
|LeFrenie Trash service
|
|412-670-6267
|-
| rowspan="2" |
|JaniKing, Janitorial Services
|Sales: Glenn Bertha
<nowiki>*</nowiki>Sherry is main contact
|Office: (412) 921.2881; Mobile: (412) 728.7087
[/cdn-cgi/l/email-protection <nowiki>[email protected]</nowiki>]
|-
|
|Operations & QC:
Sherry Nolan
|Office: 412-921-2881; Cell: 412-475-7174
[/cdn-cgi/l/email-protection <nowiki>[email protected]</nowiki>]
|-
|
|Brotherhood Mutual Insurance
|Customer Service 1-800-380-5474
|Claims - 1-800-333-3371
|-
|
|Fire Fighter Sales and Services
|Phone: (724) 720-6000
|Toll Free: (888) 412-FIRE
|-
|
|SSA (Security Systems of America)
|Office: 412-244-4900
|Gen Customer Service: 1-800-544-5003
|-
|UTILITIES
|
|
|
|-
| rowspan="2" |Gas
|People's Gas
|Customer Service 1-800-764-0111
|Emergencies - 1-800-400-4271
|-
|Synder Brothers
|
|724-548-8101
|-
|Electric
|Duquense Light
|
|412-393-7300
|-
|
|
|
|
|-
|REPAIRS
|-
|
|Copier Parts
|G.M. Supplies Ltd. 350 Corporate Woods Pkwy. Vernon Hills IL 60061
|800-537-1005 www.gmsupplies.com
|-
|
|Paul Martello
|private, Yamaha keyboard repairs
works at Main Street Music in Irwin
|412-996-5572
|-
|Equipment
|-
|
|NGW Copiers - John
|401Venture Dr.
Lewis Center OH Ste E
|614-899-7714
614-888-5015

Fax 614-839-6714

[/cdn-cgi/l/email-protection <nowiki>[email protected]</nowiki>]
|-
|
|Stove Repair & Warranty
|Safeware
|consult Sprouts Login file for details
|-
|SPROUTS
|-
|
|ELRC - Region 5
|(412) 350 - 3577 - Main Number
|Payments/ Invoices - 412-885-6831
|-
|
|
|James Carter (412) 287-9075
james.elrc5@alleghenycounty.us
|Sierra (412) 287-9104
|-
|
|Keystone STARs/Quality Coach
|Lisa Martinac: (412) 295-9551
|
|-
|
|Brookline PreK - 8
|Various - See File
|[https://team.godlovesbrookline.com/mw/index.php?title=Brookline_PreK_-_8_Contacts List of Contacts]
|-
|
|Touch A Truck - Donna
|Donna.Harper@Pittsburghpa.gov
|412-255-2863
|-
|
|Officer Bobbie- School Safety Programs
|bobbie.bertalan@alleghenycounty.us
|(412) 370-0979
|-
|
|EMS - Touch A Truck - Jennifer McDermott-Grubb
|jennifer.grubb@pittsburghpa.gov
|412-622-6930
|-
|
|Rapid Response Team
|Deysi Keegan
|c (412) 206-1178, main 412-785-6338
|-
|
|Carmalt School School Pantry
|Kristie L Dodds [[Mailto:kdodds1@pghschools.org|kdodds1@pghschools.org]]
|
|-
|
|Scholastic Books
|
|1-800-724-6527
|-
|
|Midland Fundraising
|
|1-800-624-3050
|-
|
|CPR/First Aid
|Josh Gelman
|412-657-9765
|-
|
|Speech & Hearing Screenings - University of Pittsburgh
|Ashley Krieger
|AAK95@pitt.edu
|-
|
|ACCM
|Kayla
|Kayla.Baker@alleghenycounty.us
|-
|
|Achieva Coach
|April Loughner
|724-217-2049; aloughner@achieva.info
|-
|FOOD PROGRAMS
|-
|
|PEARS Tech Help
|
|1-888-877-1306
|-
|
|CACFP - Application Packet
|Christy Nemeth
|717-783-3512
|-
|
|CACFP - Reviews and Questions
|Julie Curry
|717.579-8278
|-
|
|SFSP - Application Packet
|Mary Romburg
|717-783-6501
|-
|
|Greater Pittsburgh Community Food Bank
|Child Nutrition/Main Contact
Valerie x579 (School Pantry)

Hitch (Onsite)
|412-460-3663
|-
|
|
|Delivery Cancel or Rescheduling: Ed Marco x544
|
|-
|
|
|Produce: Cori Beck x740
|
|-
|OPEN BIBLE
|-
|
|Open Bible East
|
|(937)898-2864
|-
|
|Open Bible National Office
|
|
|-
|EMPLOYMENT
|-
|
|Aflac
|Daimian Foster
|412.657.5684 Cell
412.323.8855 Office Fax: 1-801-459-2262
|-
|MISC
|-
|
|Chase
|
|1-800-93599935
|-
|
|Debor Funeral Home
|
|(412) 228-3320
|-
|
|CCLI
|
|
|-
|
|Brookline Together
|
|[/cdn-cgi/l/email-protection <nowiki>[email protected]</nowiki>]
|-
|
|Pittsburgh Historic Landmark Foundation
|
|Phone: 412-471-5808 Fax: 412-471-1633
|-
|
|Tyler Mountain Water
|Jim Vitale
|412-795-9290 X346
jvitale@aquafilterfresh.com
|-
|
|WB Mason
|
|1-888-WBMASON
|-
|
|Aplos
|Support & Customer Service
|(888) 274-1316
|-
|
|East Liberty Family Health Care Center - (Covid Shots)
|Stephanie Clemm
|(412) 661-2802
|-
|
|Party Cake Bakery
|
|(412) 531-5322
|-
|
|Potomac Bakery
|
|(412) 531-5066
|-
|
|Dormont Florist
|
|(412) 561-9070
|-
|
|Edible Arrangements
|see Kris to order/coupon
|www.fruitbouquets.com
|-
|
|Hammermill Store
|
|[https://www.hammermill.com/products/premium-color-copy-cover-100-bright paper for EDDM]
|-
|
|Rowdy BBQ
|
|(412) 882-4290
|-
|
|Texas Roadhouse (salad and rolls donation)
|Troy Ferguson
[/cdn-cgi/l/email-protection <nowiki>[email protected]</nowiki>]
|412-655-7427
|-
|
|3C Signs
|Charlie Serna
|412-779-7202 (Cell)
https://stores.inksoft.com/tree_of_life_/shop/home
|-
|}
[[Category:Manual]]

Vendors and Approved Vendor List

2026-04-23T16:39:43Z

Serenity152102: updated

{| class="wikitable"
|+PREFERRED VENDORS
|-
|FACILITIES
|-
|
|Michael Poremski Plumbing
|
|(412) 885-9042
|-
|
|Shawn’s Landscaping
|
|(412) 344-8607
|-
|
|Summit Pest & Wildlife Control
|Rep: Dean
Office: Amy
|(412) 585-2918
|-
|
|Schultheis Brothers Heating & Cooling
|
|(412) 793-8000
|-
|
|Celedonia Organ Service
|
|(412) 787-5788
|-
|
|Bean Electric
|
|(412) 882-8624
|-
|
|LeFrenie Trash service
|
|412-670-6267
|-
| rowspan="2" |
|JaniKing, Janitorial Services
|Sales: Glenn Bertha
<nowiki>*</nowiki>Sherry is main contact
|Office: (412) 921.2881; Mobile: (412) 728.7087
[/cdn-cgi/l/email-protection <nowiki>[email protected]</nowiki>]
|-
|
|Operations & QC:
Sherry Nolan
|Office: 412-921-2881; Cell: 412-475-7174
[/cdn-cgi/l/email-protection <nowiki>[email protected]</nowiki>]
|-
|
|Brotherhood Mutual Insurance
|Customer Service 1-800-380-5474
|Claims - 1-800-333-3371
|-
|
|Fire Fighter Sales and Services
|Phone: (724) 720-6000
|Toll Free: (888) 412-FIRE
|-
|
|SSA (Security Systems of America)
|Office: 412-244-4900
|Gen Customer Service: 1-800-544-5003
|-
|UTILITIES
|
|
|
|-
| rowspan="2" |Gas
|People's Gas
|Customer Service 1-800-764-0111
|Emergencies - 1-800-400-4271
|-
|Synder Brothers
|
|724-548-8101
|-
|Electric
|Duquense Light
|
|412-393-7300
|-
|
|
|
|
|-
|REPAIRS
|-
|
|Copier Parts
|G.M. Supplies Ltd. 350 Corporate Woods Pkwy. Vernon Hills IL 60061
|800-537-1005 www.gmsupplies.com
|-
|
|Paul Martello
|private, Yamaha keyboard repairs
works at Main Street Music in Irwin
|412-996-5572
|-
|Equipment
|-
|
|NGW Copiers - John
|401Venture Dr.
Lewis Center OH Ste E
|614-899-7714
614-888-5015

Fax 614-839-6714

[/cdn-cgi/l/email-protection <nowiki>[email protected]</nowiki>]
|-
|
|Stove Repair & Warranty
|Safeware
|consult Sprouts Login file for details
|-
|SPROUTS
|-
|
|ELRC - Region 5
|(412) 350 - 3577 - Main Number
|Payments/ Invoices - 412-885-6831
|-
|
|
|James Carter (412) 287-9075
james.elrc5@alleghenycounty.us
|Sierra (412) 287-9104
|-
|
|Keystone STARs/Quality Coach
|Lisa Martinac: (412) 295-9551
|
|-
|
|Brookline PreK - 8
|Various - See File
|[https://team.godlovesbrookline.com/mw/index.php?title=Brookline_PreK_-_8_Contacts List of Contacts]
|-
|
|Touch A Truck - Donna
|Donna.Harper@Pittsburghpa.gov
|412-255-2863
|-
|
|Officer Bobbie- School Safety Programs
|bobbie.bertalan@alleghenycounty.us
|(412) 370-0979
|-
|
|EMS - Touch A Truck - Jennifer McDermott-Grubb
|jennifer.grubb@pittsburghpa.gov
|412-622-6930
|-
|
|Rapid Response Team
|Deysi Keegan
|c (412) 206-1178, main 412-785-6338
|-
|
|Carmalt School School Pantry
|Kristie L Dodds [[Mailto:kdodds1@pghschools.org|kdodds1@pghschools.org]]
|
|-
|
|Scholastic Books
|
|1-800-724-6527
|-
|
|Midland Fundraising
|
|1-800-624-3050
|-
|
|CPR/First Aid
|Josh Gelman
|412-657-9765
|-
|
|Speech & Hearing Screenings - University of Pittsburgh
|Ashley Krieger
|AAK95@pitt.edu
|-
|
|ACCM
|Kayla
|Kayla.Baker@alleghenycounty.us
|-
|
|Achieva Coach
|April Loughner
|724-217-2049; aloughner@achieva.info
|-
|FOOD PROGRAMS
|-
|
|PEARS Tech Help
|
|1-888-877-1306
|-
|
|CACFP - Application Packet
|Christy Nemeth
|717-783-3512
|-
|
|CACFP - Reviews and Questions
|Julie Curry
|717.579-8278
|-
|
|SFSP - Application Packet
|Mary Romburg
|717-783-6501
|-
|
|Greater Pittsburgh Community Food Bank
|Child Nutrition/Main Contact
Valerie x579 (School Pantry)

Hitch (Onsite)
|412-460-3663
|-
|
|
|Delivery Cancel or Rescheduling: Ed Marco x544
|
|-
|
|
|Produce: Cori Beck x740
|
|-
|OPEN BIBLE
|-
|
|Open Bible East
|
|(937)898-2864
|-
|
|Open Bible National Office
|
|
|-
|EMPLOYMENT
|-
|
|Aflac
|Daimian Foster
|412.657.5684 Cell
412.323.8855 Office Fax: 1-801-459-2262
|-
|MISC
|-
|
|Chase
|
|1-800-93599935
|-
|
|Debor Funeral Home
|
|(412) 228-3320
|-
|
|CCLI
|
|
|-
|
|Brookline Together
|
|[/cdn-cgi/l/email-protection <nowiki>[email protected]</nowiki>]
|-
|
|Pittsburgh Historic Landmark Foundation
|
|Phone: 412-471-5808 Fax: 412-471-1633
|-
|
|Tyler Mountain Water
|Jim Vitale
|412-795-9290 X346
jvitale@aquafilterfresh.com
|-
|
|WB Mason
|
|1-888-WBMASON
|-
|
|Aplos
|Support & Customer Service
|(888) 274-1316
|-
|
|East Liberty Family Health Care Center - (Covid Shots)
|Stephanie Clemm
|(412) 661-2802
|-
|
|Party Cake Bakery
|
|(412) 531-5322
|-
|
|Potomac Bakery
|
|(412) 531-5066
|-
|
|Dormont Florist
|
|(412) 561-9070
|-
|
|Edible Arrangements
|see Kris to order/coupon
|www.fruitbouquets.com
|-
|
|Hammermill Store
|
|[https://www.hammermill.com/products/premium-color-copy-cover-100-bright paper for EDDM]
|-
|
|Rowdy BBQ
|
|(412) 882-4290
|-
|
|Texas Roadhouse (salad and rolls donation)
|Troy Ferguson
[/cdn-cgi/l/email-protection <nowiki>[email protected]</nowiki>]
|412-655-7427
|-
|
|3C Signs
|Charlie Serna
|412-779-7202 (Cell)
https://stores.inksoft.com/tree_of_life_/shop/home
|-
|}
[[Category:Manual]]

Seminary now

2026-04-22T14:19:42Z

Serenity152102: /* Step 1: Set Up Your Account */

= '''Seminary Now''' =

== '''What is Seminary Now?''' ==
Seminary Now is an online learning platform that gives our church access to high-quality video courses in '''Bible, Theology, and Ministry''' taught by leading scholars, professors, and ministry leaders.

Through our church subscription, we have '''access''' to a full library of courses designed to help people:

* Grow in their understanding of Scripture
* Deepen their relationship with God
* Develop as leaders and disciples
* Apply biblical truth to everyday life

Seminary Now is not just for pastors, it’s for '''everyone who wants to grow spiritually''', whether you're new to the Bible or have been following Jesus for years.

Churches that use Seminary Now well often see strong growth in '''discipleship, leadership development, and spiritual maturity'''.
----

== '''How We Use Seminary Now at Tree of Life''' ==
We primarily use Seminary Now through:

* '''Small Groups / Learning Groups'''
* '''Leadership Development'''
* '''Personal Spiritual Growth'''

----

== '''How to Access Seminary Now''' ==

=== '''Step 1: Set Up Your Account''' ===
Use the church’s [https://seminarynow.com/checkout/new?o=33293&ampDeviceId=e3cf6df5-9237-4bc9-8192-b90b22f09ad0&ampSessionId=1776867443618 access link] to create your account.

=== '''Step 2: Enter the Church Code''' ===
When prompted, enter the church access code (provided by your leader) to unlock free access.
----

== '''Important Login Instructions''' ==

=== '''For Admins''' ===

* Login details are stored in the [https://docs.google.com/spreadsheets/d/1KGdbXcxN7lu-BgEj4cJn8O4iCVQzu7QD/edit?gid=1956993623#gid=1956993623 '''TOL''' '''Login Sheet''']

----

== '''Why This Matters''' ==
Seminary Now helps us move beyond just attending church to actually '''growing as disciples'''. It gives us tools to:

* Understand the Bible more clearly
* Have meaningful conversations about faith
* Become confident in living out what we believe

----

== '''SMALL GROUP LEADERS:''' ==

== '''Your Role as a Leader''' ==
You are not expected to teach the material. You are there to '''facilitate the experience'''.

Strong Seminary Now groups are led by leaders who:

* Keep the group on track
* Encourage discussion and participation
* Help connect the content to real life
* Create a consistent, welcoming environment

----

== '''How to Lead a Seminary Now Group''' ==
A simple and effective weekly structure:

=== '''1. Begin (5–10 minutes)''' ===

* Start with an opening question (found in the Leader Guide)
* Help people start thinking and engaging

=== '''2. Learn (10–20 minutes)''' ===

* Watch the video together
* Encourage note-taking or questions

=== '''3. Discuss (25–35 minutes)''' ===

* Use the discussion questions provided
* Focus on application, not just information

=== '''4. Pray (5–10 minutes)''' ===

* Invite prayer requests
* Pray through what was learned

This structure helps create a consistent and meaningful group experience.
----

== '''Preparing for Your Group''' ==
Before each session:

* Preview the video
* Download or review the '''Leader Guide + Workbook'''
* Make sure your tech is ready (internet, screen, sound)
* Create a comfortable, distraction-free environment

----

== '''Helping Your Group Engage''' ==

* Remind participants they can create their own accounts (optional but helpful)
* Encourage them to reflect during the week
* Keep discussions focused but open
* Draw quieter people into conversation

Seminary now

2026-04-22T14:06:02Z

Serenity152102: Created

= '''Seminary Now''' =

== '''What is Seminary Now?''' ==
Seminary Now is an online learning platform that gives our church access to high-quality video courses in '''Bible, Theology, and Ministry''' taught by leading scholars, professors, and ministry leaders.

Through our church subscription, we have '''access''' to a full library of courses designed to help people:

* Grow in their understanding of Scripture
* Deepen their relationship with God
* Develop as leaders and disciples
* Apply biblical truth to everyday life

Seminary Now is not just for pastors, it’s for '''everyone who wants to grow spiritually''', whether you're new to the Bible or have been following Jesus for years.

Churches that use Seminary Now well often see strong growth in '''discipleship, leadership development, and spiritual maturity'''.
----

== '''How We Use Seminary Now at Tree of Life''' ==
We primarily use Seminary Now through:

* '''Small Groups / Learning Groups'''
* '''Leadership Development'''
* '''Personal Spiritual Growth'''

----

== '''How to Access Seminary Now''' ==

=== '''Step 1: Set Up Your Account''' ===
Use the church’s access link (provided by your leader) to create your account.

=== '''Step 2: Enter the Church Code''' ===
When prompted, enter the church access code (provided by your leader) to unlock free access.
----

== '''Important Login Instructions''' ==

=== '''For Admins''' ===

* Login details are stored in the [https://docs.google.com/spreadsheets/d/1KGdbXcxN7lu-BgEj4cJn8O4iCVQzu7QD/edit?gid=1956993623#gid=1956993623 '''TOL''' '''Login Sheet''']

----

== '''Why This Matters''' ==
Seminary Now helps us move beyond just attending church to actually '''growing as disciples'''. It gives us tools to:

* Understand the Bible more clearly
* Have meaningful conversations about faith
* Become confident in living out what we believe

----

== '''SMALL GROUP LEADERS:''' ==

== '''Your Role as a Leader''' ==
You are not expected to teach the material. You are there to '''facilitate the experience'''.

Strong Seminary Now groups are led by leaders who:

* Keep the group on track
* Encourage discussion and participation
* Help connect the content to real life
* Create a consistent, welcoming environment

----

== '''How to Lead a Seminary Now Group''' ==
A simple and effective weekly structure:

=== '''1. Begin (5–10 minutes)''' ===

* Start with an opening question (found in the Leader Guide)
* Help people start thinking and engaging

=== '''2. Learn (10–20 minutes)''' ===

* Watch the video together
* Encourage note-taking or questions

=== '''3. Discuss (25–35 minutes)''' ===

* Use the discussion questions provided
* Focus on application, not just information

=== '''4. Pray (5–10 minutes)''' ===

* Invite prayer requests
* Pray through what was learned

This structure helps create a consistent and meaningful group experience.
----

== '''Preparing for Your Group''' ==
Before each session:

* Preview the video
* Download or review the '''Leader Guide + Workbook'''
* Make sure your tech is ready (internet, screen, sound)
* Create a comfortable, distraction-free environment

----

== '''Helping Your Group Engage''' ==

* Remind participants they can create their own accounts (optional but helpful)
* Encourage them to reflect during the week
* Keep discussions focused but open
* Draw quieter people into conversation

File:Leading a Seminary Now Learning Group in Your Local Church.pdf

2026-04-22T14:00:43Z

Serenity152102:

Leading a Seminary Now Learning Group in Your Local Church PDF Instructions

File:Seminary Now Guidebook for Churches (1).pdf

2026-04-22T13:59:35Z

Serenity152102:

Leading a Seminary Now Learning Group

Retirement Payments

2026-04-20T16:20:40Z

Serenity152102: updated

Step 1:

On pay day - open the Retirement report and Total Cost report, received via email, from payroll.

Open the [https://docs.google.com/spreadsheets/d/1tDV6HZqjGL_NZ2LQCdvbKEufYxwgMut-IdaH0qZdR-k/edit#gid=831324843 Deductions and Deposits] sheet and go to the "Retirement Deductions" tab

Enter the information from the Retirement report into A2 (Employee Deduction) and B2 (Company Contribution)

Enter the Minister's tithe information from the Total Cost Report in C2 (Minister's tithe)

D2 (Total) will calculate automatically

Below, look for the row for the pay day you are on and copy the Amount Sent (D2), Retirement Amount (sum of A2 and B2) and Minister's tithe (C2).

Step 2:

Log into the [https://banking.fnb-onlinebankingcenter.com/FNBPA/login.aspx/ bank account]

Go to the Bill Pay tab

Look for "Open Bible Churches" with a subtitle: Retirement

Enter the amount from D2 and take note of the "Deliver by" date

Step 3:

Log into your email

Send Jenny Longcor ([[Mailto:Julie@openbible.org|Julie@openbible.org]]) and Emily ([[Mailto:Jenny@openbible.org|Jenny@openbible.org]]) an email stating the amount of the check, when it is expected to arrive to them (the "Deliver by" date) and attach the retirement report from payroll breakdown for them.

EXAMPLE EMAIL:

To: Annie[http://Annie@openbible.org]], Jenny [[Mailto:Jenny@openbible.org|Jenny@openbible.org]]

Subject Line: Retirement Check for payroll 3.4.2022

Hello ladies!

You should receive a $662.09 check on 3.11.2021.

Attached is the retirement breakdown and $X.XX is for [insert name]'s minister's tithe.

Petty Cash

2026-04-16T15:54:13Z

Serenity152102: Created

Petty cash is a small, set amount of physical cash kept on hand to cover minor, everyday expenses quickly and conveniently without needing to use a card or issue a reimbursement. It is typically used for things like small supply purchases, last-minute needs, or situations where cash is the easiest option. At Tree of Life, petty cash also includes the cash kept in drawers for making change during events, all of which is tracked together as one total balance in Aplos. The purpose of maintaining petty cash is to ensure these small transactions are handled efficiently while still being properly recorded, so that our financial records remain accurate and every dollar is accounted for.

= Petty Cash Reconciliation Guide (Simple + Repeatable) =

== Purpose ==
To make sure:

* What Aplos says = what you physically have
* Cash is being used and recorded correctly

----

= Your Setup =
'''Petty Cash Total = $300'''

This includes:

* Cash drawers (for events/change)
* Petty cash box

All physical cash is treated as '''ONE pool'''
----

= 🗓️ When to Reconcile =

* Weekly (ideal) OR
* After events OR
* Before/after replenishing cash

----

= ✅ STEP-BY-STEP RECONCILIATION =

== Step 1: Count ALL cash ==
Count everything:

* Drawer 1
* Drawer 2
* Petty cash box

Add it together

Write:<blockquote>Total Cash on Hand = ______</blockquote>
----

== Step 2: Check Aplos balance ==
Go to:

* Petty Cash account

Write:<blockquote>Aplos Balance = ______</blockquote>
----

== Step 3: Compare ==
These numbers should match:

'''Cash on Hand = Aplos Balance'''
----

= 🔍 IF THEY MATCH ✅ =
You’re done. 🎉
----

= 🚨 IF THEY DON’T MATCH =

== Step 4: Look for missing entries ==
Ask:

=== 1. Was cash spent but not recorded? ===
Enter:

* Expense
* Paid from: Petty Cash

----

=== 2. Was cash used for an event and not deposited? ===
Remove extra cash and:

* Record deposit to bank (income)

----

=== 3. Was petty cash replenished but not recorded? ===
Enter:

* Transfer from Checking → Petty Cash

----

== Step 5: Recount + recheck ==
Repeat until:

Aplos = Real Cash
----

== Step 6: If still off (rare) ==
Record a small adjustment:

* Short → Misc Expense (Cash Over/Short)
* Over → Misc Income

----

= 🔁 NORMAL CASH FLOW (Cheat Sheet) =

== When you SPEND cash ==

* Record expense → Paid from Petty Cash
* Cash decreases

----

== When you RUN AN EVENT ==

* Start with drawer base (e.g., $100)
* End with more cash

Remove the extra

Deposit to bank

Record income

Do NOT record this through petty cash
----

== When cash gets LOW ==

* Add money from bank
* Record: Transfer Checking → Petty Cash

----

= GOLDEN RULES =

# '''Petty cash should ALWAYS equal real cash'''
# '''Never “guess” or force numbers to match'''
# '''Only record what actually happened'''
# '''Don’t mix sales activity with petty cash expenses'''
# '''Fix issues immediately—don’t let them pile up'''

----

In Kind Donation Receipts

2026-04-15T16:34:52Z

Serenity152102: /* What to do */

= In-Kind Donation Receipt Task List =

Use this when a donor gives items, goods, or other non-cash donations and needs a receipt.

== What to do ==
# Open the donation form:
#* https://docs.google.com/document/d/10RUWeUY3OP_Nlgee2cwNNbnfaq3v8e81/edit
# Print the form.
# Fill it out clearly for the donor.
# Include:
#* donor name
#* date received
#* description of the donated items
#* ministry or department receiving the donation, if needed
# Make sure the item description is specific enough to be helpful.
#* Example: "4 winter coats, 2 boxes of diapers, 5 bags of clothes, 10 boxes of canned goods"
#* Not just: "miscellaneous items"
# Do not assign a dollar value to the donated items.
# Make a copy or take a photo of the form to send to Treasurer for church records.
# Give the completed receipt to the donor.

== Simple reminders ==
* Be neat and legible.
* Use the donor's full name.
* Be specific when listing donated items.
* Do not estimate or write in a cash value for in-kind gifts.
* Keep a copy for church records before giving the receipt away.

== If you are not sure ==
* Ask the office before giving the donor a completed receipt.
* If the form is missing details, contact the donor before finishing it.
* If the donation is unusual or high-value, ask leadership or finance to review it first.

Unemployment

2026-04-06T16:37:05Z

Serenity152102: Created

Churches are generally exempt from unemployment coverage, meaning they do not pay unemployment taxes and their wages are typically not covered.

[https://docs.google.com/document/d/1LFQ0wncH8U7kfTG7cQ7nfnf7jOjA0tfxxOxmqYDaLFI/edit?tab=t.0 Quick guide for UC systems].

Staff Event Attendance & Budget Impact Policy

2026-03-24T17:03:28Z

Serenity152102: Created

= Staff Event Attendance & Budget Impact Policy =

== 1. Executive Attendance at Department Events ==
If a department requires an Executive Team member to attend an event outside their normal responsibilities, the department is financially responsible for all associated costs, including:

* Registration or tickets
* Meals
* Lodging
* Travel
* Required participation costs

=== Definition of “Required” ===
Executive attendance is considered required only when:

* The executive performs a necessary operational role (e.g., speaker, driver, required chaperone).
* Attendance is legally, denominationally, or contractually mandated.
* The executive serves as the primary event leader.

Attendance is not required when:

* The presence is symbolic, relational, or preferred.
* The executive chooses to attend for visibility or support.

If attendance does not meet the “required” criteria, costs must receive advance approval through the standard budget review process.

== 2. Advance Planning Requirement ==
Departments must include anticipated executive attendance costs in their annual budget planning.

If requested after budgets are approved:

* A budget amendment must be approved before commitments are made.
* Requests may be declined due to budget limitations.
* Failure to plan does not shift financial responsibility to the General Fund.

== 3. Director Attendance at Events ==
Directors may budget for event-related expenses (registration, meals, travel, participation costs) within their department budgets.

* Approval is not automatic.
* Expenses are subject to available funds and standard review.
* Directors are responsible for planning and requesting these costs during annual budget development.

== 4. Stewardship Standard ==
All event-related expenses must:

* Be reasonable and necessary
* Follow the church’s reimbursement policy
* Be properly documented
* Be submitted within required timeframes

Ministry urgency does not override financial stewardship. Expenses will not be approved retroactively if prior review did not occur.

Benefits

2025-11-04T19:21:30Z

Serenity152102: updated

Wellness Initiative

At Tree of Life, our vision is to be R.E.A.L, Restore, Empower, Activate, Love in all that we do. In our pursuit of that vision, we are thrilled to offer a new series of benefits to our staff at Tree of Life Open Bible Church and Brookline Sprouts. These benefits go into effect March 15th, 2020.

Restore:

We are excited to roll out a Sick Leave Pay policy! We want every person who works at Tree of Life to feel supported in their health and the health of their families. The Sick Leave Pay policy is available to all employees. We hope that this benefit will enable our staff to care for themselves and their loved ones without the burden of lost income.

Empower:

We want to empower our staff and employees to continually learn and grow. Through our Education Policy, staff will have access to funds to put toward continuing education.

We offer an employee discount for Sprouts Staff on child tuition.

Activate:

We are thrilled to offer Aflac Personal Accident Plan, Disability Coverage, Life Insurance and Dental plans to promote wellness and peace of mind to our staff. As an employer contribution, Tree of Life is offering each employee $15 or more per month toward activating one of these services.

Love:

As an organization, we could not support and love our community without the compassion and commitment you provide to Tree of Life. As you invest in the next generation, we want you to also be able to invest in your future. Each employee is eligible for a retirement plan. As an expression of our gratitude for all you do, we are offering a match on the first 1% you contribute to your plan.

Benefits

2025-11-04T19:18:33Z

Serenity152102: updated

Wellness Initiative

At Tree of Life, our vision is to be R.E.A.L, Restore, Empower, Activate, Love in all that we do. In our pursuit of that vision, we are thrilled to offer a new series of benefits to our staff at Tree of Life Open Bible Church and Brookline Sprouts. These benefits go into effect March 15th, 2020.

Restore:

We are excited to roll out a Sick Leave Pay policy! We want every person who works at Tree of Life to feel supported in their health and the health of their families. The Sick Leave Pay policy is available to all employees. We hope that this benefit will enable our staff to care for themselves and their loved ones without the burden of lost income.

Empower:

We want to empower our staff and employees to continually learn and grow. Through our Education Policy, staff will have access to funds to put toward continuing education.

We offer an employee discount for Sprouts Staff on child tuition.

Activate:

We are thrilled to offer Aflac Personal Accident Plan, Disability Coverage, Life Insurance and Dental plans to promote wellness and peace of mind to our staff. As an employer contribution, Tree of Life is offering each employee $15 per month toward activating one of these services.

Love:

As an organization, we could not support and love our community without the compassion and commitment you provide to Tree of Life. As you invest in the next generation, we want you to also be able to invest in your future. Each employee is eligible for a retirement plan. As an expression of our gratitude for all you do, we are offering a match on the first 1% you contribute to your plan.

Benefits

2025-11-04T19:15:40Z

Serenity152102: Created

Wellness Initiative

At Tree of Life, our vision is to be R.E.A.L, Restore, Empower, Activate, Love in all that we do. In our pursuit of that vision, we are thrilled to offer a new series of benefits to our staff at Tree of Life Open Bible Church and Brookline Sprouts. These benefits go into effect March 15th, 2020.

Restore:

We are excited to roll out a Sick Leave Pay policy! We want every person who works at Tree of Life to feel supported in their health and the health of their families. The Sick Leave Pay policy is available to all employees. We hope that this benefit will enable our staff to care for themselves and their loved ones without the burden of lost income.

Empower:

We want to empower our staff and employees to continually learn and grow. Through our Education Policy, staff will have access to funds to put toward continuing education.

Activate:

We are thrilled to offer Aflac Personal Accident Plan, Disability Coverage, Life Insurance and Dental plans to promote wellness and peace of mind to our staff. As an employer contribution, Tree of Life is offering each employee $15 per month toward activating one of these services.

Love:

As an organization, we could not support and love our community without the compassion and commitment you provide to Tree of Life. As you invest in the next generation, we want you to also be able to invest in your future. Each employee is eligible for a retirement plan. As an expression of our gratitude for all you do, we are offering a match on the first 1% you contribute to your plan.

Education Reimbursement Policy

2025-11-04T19:07:53Z

Serenity152102: updated

[[Category: Staff]]

=== Objective ===
Tree of Life Open Bible Church (the “Company”)supports employees who wish to continue their education to further develop in his/her professional careers. In keeping with this philosophy, the Company has established a reimbursement program for expenses incurred for approved courses. If you are a regular, full-time employee and have completed your introductory period, you are eligible to participate in this program.

The Company will reimburse up to a maximum of $1250.00 per calendar year. The company will provide reimbursement for tuition, including required course fees, and books, for all passing grades up to $1,250 per year for employees that work on average 35 hours or more per week and $625 per year for all other employees. (Effective 1/1/2023)

For the purposes of this policy, a passing grade is defined as an “A,” “B,” or “C” for undergraduate classes, and at least a “B” for graduate classes. If the course is a “Pass/Fail,” a “Pass” is acceptable.

Expenses must be validated by receipts, and a copy of the final grade card or certification must be presented to show hours or certification received.

=== Procedures ===
To receive tuition reimbursement, employees should follow the procedures listed here:

* The employee must provide his/her manager with information about the course for which he/she would like to receive reimbursement.
* The employee must request approval in writing prior to enrollment and all the appropriate approvals obtained prior to enrollment.
* Management and employees are responsible for maintaining record of the approved and/or denied education reimbursement request form.
* Once the request for reimbursement is approved, employees can then enroll in the course.
* After completion of the course, the employee should resubmit the original tuition reimbursement form with the reimbursement section filled out, including appropriate signatures, as well as receipts and evidence of a passing grade or certification attached.
* Management will then coordinate the reimbursement with the Company’s normal payroll procedures.
* Time Clarification: For most courses, hours spent in classroom sessions and on homework assignments are not considered billable work time unless explicitly communicated otherwise by a grant or specific project requirements. However, for required CEUs—specifically those through Seminary Now and the CCEI Childcare Education Institute—such hours are considered billable.

Employees who separate from the Company less than twelve (12) months after being reimbursed for any course(s) have an obligation to pay back the Company in the amount that was reimbursed.

Employees who transfer to another Open Bible Church will not be responsible for repayment of the amount that was reimbursed.

Any questions or comments should be directed to your manager.

=== Timing of Reimbursements in comparison to finish dates ===

To ensure the efficient processing of education reimbursement requests and to maintain the currency of the courses, employees are expected to submit their reimbursement requests within specific time limits.
* Submission within the same Calendar Year: Employees must submit their reimbursement requests for educational expenses incurred within the limits of the calendar year the class was finished.
* Courses Spanning Over the Year: In cases where a course spans over two fiscal years, employees are responsible for making prior arrangements before the end of the fiscal year if they need reimbursement to be on the earlier year. This ensures that the course will be appropriately applied to the correct year's reimbursement. Employees should communicate with their manager to clarify the process and seek approval for reimbursement spanning across different years.
* Calendar Limits and Payouts: The time limits are also considered in the context of when classes are paid out. Payouts for approved reimbursement requests must be submitted no greater than 90 days of the date when a grade is posted or a certificate is issued.
It is crucial that employees adhere to these time limits to facilitate the smooth operation of the education reimbursement program. Failure to submit reimbursement requests within the specified timeframe may result in delays or exclusion from the current year's reimbursement cycle.

By maintaining these time limits, we can streamline the reimbursement process, promote the currency of the knowledge gained, and allocate resources effectively. Employees are encouraged to plan their education reimbursement requests accordingly and ensure timely submission to maximize the benefits of this program.

If you are Sprouts Staff, you may be eligible for additional benefits listed here: [[Continuing Education Policy]]

Continuing Education Policy

2025-11-04T19:05:48Z

Serenity152102: updated

=== '''Staff Education and Career Development Policy''' ===
Brookline Sprouts is committed to supporting the continued education and professional growth of all staff. We believe that investing in staff development directly impacts the quality of care and education we provide to children and families.

'''1. Commitment to Education and the PA Keys Career Pathway'''

Brookline Sprouts uses the '''Pennsylvania Keys Career Pathway''' as the framework for staff development. All staff are encouraged to set individualized education goals that align with the Career Pathway and their role within our program.

'''2. Career Planning and PDO Partnership'''

We partner with the '''Southwest Regional Professional Development Organization (PDO)''' to help staff:

* Develop personalized '''career plans''' that include credit-bearing coursework in Early Childhood Education (ECE).
* Access '''tuition assistance''' through programs such as '''TEACH Early Childhood® Pennsylvania''' and '''CDA Voucher Programs'''.
* Identify appropriate '''college pathways''', including participation in the '''Carlow University Apprenticeship Program''' or similar partnerships.

'''3. Professional Development Access and Scheduling'''

* Directors collaborate annually with staff to '''determine professional development needs''' based on performance reviews, Keystone STARS standards, and each individual’s career goals.
* '''On-site or virtual professional development sessions''' are scheduled to align with these training needs and staff availability.
* Staff are provided access to '''CCEI (ChildCare Education Institute)''' courses for CEUs, which may be completed at their own pace for additional learning and professional growth. All staff have '''unlimited, on-demand access''' to CCEI’s full library of professional development courses. Team members are encouraged to take '''as many trainings as they’d like, whenever it fits their schedule''', to support continuous learning and advancement.

'''4. Advanced Certifications and Leadership Growth'''

Staff pursuing advanced credentials are encouraged and supported through:

* The '''Pennsylvania Director’s Credential Program''' or other approved leadership training.

'''5. Ongoing Monitoring and Support'''

Directors track staff progress toward educational goals annually, celebrate achievements such as CDA completion or degree attainment, and update pay rates in alignment with the current pay scale.

Additional Information about Education Benefits can be found here: [[Education Reimbursement Policy]]

Continuing Education Policy

2025-11-04T19:00:57Z

Serenity152102: updated

Continuing Education Policy

2025-11-04T18:57:36Z

Serenity152102: updated

=== '''Staff Education and Career Development Policy''' ===
Brookline Sprouts is committed to supporting the continued education and professional growth of all staff. We believe that investing in staff development directly impacts the quality of care and education we provide to children and families.

'''1. Commitment to Education and the PA Keys Career Pathway'''

Brookline Sprouts uses the '''Pennsylvania Keys Career Pathway''' as the framework for staff development. All staff are encouraged to set individualized education goals that align with the Career Pathway and their role within our program.

'''2. Career Planning and PDO Partnership'''

We partner with the '''Southwest Regional Professional Development Organization (PDO)''' to help staff:

* Develop personalized '''career plans''' that include credit-bearing coursework in Early Childhood Education (ECE).
* Access '''tuition assistance''' through programs such as '''TEACH Early Childhood® Pennsylvania''' and '''CDA Voucher Programs'''.
* Identify appropriate '''college pathways''', including participation in the '''Carlow University Apprenticeship Program''' or similar partnerships.

'''3. Professional Development Access and Scheduling'''

* Directors collaborate annually with staff to '''determine professional development needs''' based on performance reviews, Keystone STARS standards, and each individual’s career goals.
* '''On-site or virtual professional development sessions''' are scheduled to align with these training needs and staff availability.
* Staff are provided access to '''CCEI (ChildCare Education Institute)''' courses for CEUs, which may be completed at their own pace for additional learning and professional growth.

'''4. Advanced Certifications and Leadership Growth'''

Staff pursuing advanced credentials are encouraged and supported through:

* The '''Pennsylvania Director’s Credential Program''' or other approved leadership training.
* Paid release time for coursework, mentoring, or observation related to credential completion when possible.

'''5. Ongoing Monitoring and Support'''

Directors track staff progress toward educational goals annually, celebrate achievements such as CDA completion or degree attainment, and update pay rates in alignment with the PA Keys Career Pathway.

Continuing Education Policy

2025-11-04T18:57:11Z

Serenity152102: /* Staff Education and Career Development Policy */

=== '''Staff Education and Career Development Policy''' ===
Brookline Sprouts is committed to supporting the continued education and professional growth of all staff. We believe that investing in staff development directly impacts the quality of care and education we provide to children and families.

'''1. Commitment to Education and the PA Keys Career Pathway'''

Tree of Life Sprouts uses the '''Pennsylvania Keys Career Pathway''' as the framework for staff development. All staff are encouraged to set individualized education goals that align with the Career Pathway and their role within our program.

'''2. Career Planning and PDO Partnership'''

We partner with the '''Southwest Regional Professional Development Organization (PDO)''' to help staff:

* Develop personalized '''career plans''' that include credit-bearing coursework in Early Childhood Education (ECE).
* Access '''tuition assistance''' through programs such as '''TEACH Early Childhood® Pennsylvania''' and '''CDA Voucher Programs'''.
* Identify appropriate '''college pathways''', including participation in the '''Carlow University Apprenticeship Program''' or similar partnerships.

'''3. Professional Development Access and Scheduling'''

* Directors collaborate annually with staff to '''determine professional development needs''' based on performance reviews, Keystone STARS standards, and each individual’s career goals.
* '''On-site or virtual professional development sessions''' are scheduled to align with these training needs and staff availability.
* Staff are provided access to '''CCEI (ChildCare Education Institute)''' courses for CEUs, which may be completed at their own pace for additional learning and professional growth.

'''4. Advanced Certifications and Leadership Growth'''

Staff pursuing advanced credentials are encouraged and supported through:

* The '''Pennsylvania Director’s Credential Program''' or other approved leadership training.
* Paid release time for coursework, mentoring, or observation related to credential completion when possible.

'''5. Ongoing Monitoring and Support'''

Directors track staff progress toward educational goals annually, celebrate achievements such as CDA completion or degree attainment, and update pay rates in alignment with the PA Keys Career Pathway.

Continuing Education Policy

2025-11-04T18:56:33Z

Serenity152102: created

=== '''Staff Education and Career Development Policy''' ===
Tree of Life Sprouts is committed to supporting the continued education and professional growth of all staff. We believe that investing in staff development directly impacts the quality of care and education we provide to children and families.

'''1. Commitment to Education and the PA Keys Career Pathway'''

Tree of Life Sprouts uses the '''Pennsylvania Keys Career Pathway''' as the framework for staff development. All staff are encouraged to set individualized education goals that align with the Career Pathway and their role within our program.

'''2. Career Planning and PDO Partnership'''

We partner with the '''Southwest Regional Professional Development Organization (PDO)''' to help staff:

* Develop personalized '''career plans''' that include credit-bearing coursework in Early Childhood Education (ECE).
* Access '''tuition assistance''' through programs such as '''TEACH Early Childhood® Pennsylvania''' and '''CDA Voucher Programs'''.
* Identify appropriate '''college pathways''', including participation in the '''Carlow University Apprenticeship Program''' or similar partnerships.

'''3. Professional Development Access and Scheduling'''

* Directors collaborate annually with staff to '''determine professional development needs''' based on performance reviews, Keystone STARS standards, and each individual’s career goals.
* '''On-site or virtual professional development sessions''' are scheduled to align with these training needs and staff availability.
* Staff are provided access to '''CCEI (ChildCare Education Institute)''' courses for CEUs, which may be completed at their own pace for additional learning and professional growth.

'''4. Advanced Certifications and Leadership Growth'''

Staff pursuing advanced credentials are encouraged and supported through:

* The '''Pennsylvania Director’s Credential Program''' or other approved leadership training.
* Paid release time for coursework, mentoring, or observation related to credential completion when possible.

'''5. Ongoing Monitoring and Support'''

Directors track staff progress toward educational goals annually, celebrate achievements such as CDA completion or degree attainment, and update pay rates in alignment with the PA Keys Career Pathway.

Salary Scale

2025-11-04T18:48:18Z

Serenity152102: updated

Brookline Sprouts utilizes a structured salary scale that ensures equitable compensation based on each employee’s education, training, and years of experience in early childhood education. The scale is designed to recognize professional growth and reward continued learning and credentials within the field.
{| class="wikitable"
|Education and Training
|Experience (1250 hours = 1 year)
|Pay Range
|-
|None
|None
|None (Aide and minimum wage)
|-
|Some Education / Training (i.e. Associates in unrelated field, CDA, college credits with no degree)
|1-4 years of childcare/ECE
|10-15 per hour (must meet AGS)
|-
|Completed Degree, Associates or Bachelors (Human Services or ECE Field are weighted)
|5+ years childcare/ECE
|12 - 17 per hours (must meet GS)
|-
|Completed Post-Secondary Degree (Human Services or ECE Field are weighted)
|5+ years childcare/ECE
|17 per hour and up
|}
{| class="wikitable"
|Qualification
|Raise
|-
|Completion of CDA
|0.50/hour
|-
|Moving from Aide to AGS, or AGS to GS
|0.50/hour
|-
|Obtain ServSafe Manager
|0.50/hour
|-
|Completion of Other Certifications (such as Director’s Certificate)
|varies depending on the certificate; 0.25-1.00/hour
|-
|Leadership Roles
|varies depending on role; 0.25-1.00 per hour
|}

Salary Scale

2025-11-04T17:25:17Z

Serenity152102: Created

Brookline Sprouts utilizes a structured salary scale that ensures equitable compensation based on each employee’s education, training, and years of experience in early childhood education. The scale is designed to recognize professional growth and reward continued learning and credentials within the field.

{| class="wikitable"
|Education
|Training
|Experience
|-
|None
|None
|None (Aide and minimum wage)
|-
|Some Education / Training
|Experience 0-4 years of childcare/ECE
|10-15 per hour (must meet AGS)
|-
|Completed Human Services Degree
|5+ years experience childcare/ECE
|12 - 17 per hours (must meet GS)
|-
|Completed ECE Degree
|5+ years experience childcare/ECE
|17 and up
|}
{| class="wikitable"
|Qualification
|Raise
|-
|Completion of CDA
|0.50/hour
|-
|Moving from Aide to AGS, or AGS to GS
|0.50/hour
|-
|Obtain ServSafe Manager
|0.50/hour
|-
|Completion of Other Certifications (such as Director’s Certificate)
|varies depending on the certificate; 0.25-1.00/hour
|}

Active Supervision

2025-11-04T16:37:31Z

Serenity152102: Created

Brookline Sprouts Active Supervision Policy

Active Supervision keeps every child safe through intentional environment setup, strategic staff positioning, continuous scanning and counting, listening for cues, anticipating behavior, and engaging/redirection. This policy applies to all staff, volunteers, and administrators when functioning as teaching staff.

Ratios (Minimum, always met or better; volunteers and outside agency members to not count)

Preschool Age: 1:10 or better

School Age: 1:12 or better

Ratios are monitored in real time and with the assistance of Brightwheel.

Core Practices

1. Set up the Environment

Keep pathways decluttered for quick movement.

Maintain clear sightlines in spite of building structure obstacles. This includes maintaining sight to areas such as the alcoves in the upstairs classroom, as well as in the three stall bathroom blind spots.

Pillars throughout the facility require staff movement and strategic cooperative placement of staff to see around obstructions.

Staff check the ground/equipment prior to allowing children to play.

2. Position Staff

Spread Out in Classrooms: Staff should spread out and ensure sight lines around corners such as the above-mentioned alcoves and the 3 stall bathroom. They can also position one staff member on each side of a pillar to maintain sight lines.

Playground: Staff post on both sides of the yard to see all zones and equipment. At least one staff member remains on the fence side of the playground to provide easy access to the gates.

Transitions: One adult leads (front), one adult anchors (end), extra staff/volunteers in the center to maintain cohesion.

3. Scan & Count (Name-to-Face)

Name-to-Face counts are performed at every room transition and frequently throughout the day.

Care Group tags (child photo, birthdate, etc.) assign children to primary staff; staff visually point to each child in their group this is in addition to numeric headcounts. Brightwheel should also be consulted for overall classroom totals.

Use continuous scanning (look, listen, move) especially near pillars, corners, bathrooms, and play structures.

4. Listen & Anticipate

Staff stay within line-of-voice for bathroom use; investigate unusual sounds and concerning silence. Door stoppers are utilized in preschool areas so that full doors can be closed enough to allow privacy, but will not latch. Emergency lock override keys for bathroom doors are kept next to bathrooms.

Identify children with elevated risk (younger children, children with a history of attempted elopement, etc.) and keep them close with a teacher, especially during transitions (i.e. holding a staff or volunteer member’s hand).

Prevent potential issues by relocating materials, reducing crowding, and increasing proximity.

Step in early around climbing, throwing, or congestion zones to keep the tone calm and provide active safe practices coaching.

Staff ensure all children are observable and monitor children for safe swallowing to prevent choking.

6. Nap/Rest Supervision

Staff ensure faces are visible and not covered at all times, conducting regular visual breathing checks (rise-and-fall) with increased frequency for children with health concerns.

Staff ensure no misuse of toys and other materials on cots.

11. Emergency Support

From any phone, staff may call the Emergency Float number for immediate backup when ratios or supervision needs change suddenly (behavior spike, injury, bathroom queue, etc.).

*

Family Referrals

2025-11-03T19:17:53Z

Serenity152102: Created

=== '''Purpose''' ===
To ensure that all families enrolled in our program have access to the social, mental health, educational, wellness, and medical services they may need, '''Brookline Sprouts at Tree of Life Open Bible Church.''' This policy supports our commitment to the holistic well-being of every child and family we serve.

=== '''Policy Statement''' ===
Brookline Sprouts recognizes that families may occasionally need additional support beyond the scope of our program. Staff are responsible for identifying and connecting families to appropriate community resources in a respectful, confidential, and supportive manner.

=== '''Procedures''' ===

# '''Identification of Need'''
#* Staff members who observe or learn of a family’s potential need for assistance (e.g., food insecurity, clothing needs, counseling, medical care, financial hardship, or educational support) will document the concern and discuss it with the '''Program Director or Assistant Director'''.
#* Conversations with families will always be conducted privately and with sensitivity.
# '''Referral Process'''
#* The Director or designee will provide families with information and referrals to trusted community partners, which may include:
#** '''Brookline Christian Food Pantry''' – for food assistance.
#** '''Brookline Boutique (Free Clothing Room)''' – for clothing.
#** '''211''' – for statewide access to social and human services.
#** '''Tree of Life Recovery Ministry''' – for substance use and recovery support.
#** '''Local Health Providers or Mental Health Services''' – as needed for wellness or behavioral health.
#* Families may receive written information, contact cards, or direct introductions (with consent) to community partners.
# '''Follow-Up'''
#* Staff may follow up with families, as appropriate, to ensure they were able to connect with the referred resource and to offer additional support if needed.
#* Documentation of the referral and any follow-up will be kept confidential and stored securely.
# '''Confidentiality'''
#* All discussions and referrals will be handled with the utmost confidentiality. Information will only be shared with family consent and in accordance with applicable privacy regulations.

=== '''Staff Training''' ===
All staff will receive orientation on this policy upon onboarding and annual reminders about available community resources and the appropriate steps for making referrals.

=== '''Review and Updates''' ===
This policy will be reviewed annually by program leadership to ensure accuracy and the ongoing effectiveness of community partnerships.

Reconciliation

2025-06-11T16:10:06Z

Serenity152102: Created

LOC Reconciliation

Go into Aplos - reconciliation

Open bank account statements - Comm LOC RE Due D ****7840

Open statement in bank

In Aplos reconcile

If there is a difference, it is likely interest

Go into Aplos and make a journal entry
{| class="wikitable"
|Date
|Debit (↑)
|Credit (↓)
|-
|[Date of charge]
|Interest Expense
|FNB LOC (Liability)
|-
|Amount
|e.g., $165.27
|$165.27
|}

Vendors and Approved Vendor List

2025-05-14T17:38:14Z

Serenity152102: Updated school pantry

{| class="wikitable"
|+PREFERRED VENDORS
|-
|FACILITIES
|-
|
|Michael Poremski Plumbing
|
|(412) 885-9042
|-
|
|Shawn’s Landscaping
|
|(412) 344-8607
|-
|
|Terminix
|Rep: Dean
|(412) 577-8009
|-
|
|Schultheis Brothers Heating & Cooling
|
|(412) 793-8000
|-
|
|Celedonia Organ Service
|
|(412) 787-5788
|-
|
|Bean Electric
|
|(412) 882-8624
|-
|
|LeFrenie Trash service
|
|412-670-6267
|-
| rowspan="2" |
|JaniKing, Janitorial Services
|Sales: Glenn Bertha
<nowiki>*</nowiki>Sherry is main contact
|Office: (412) 921.2881; Mobile: (412) 728.7087
[/cdn-cgi/l/email-protection <nowiki>[email protected]</nowiki>]
|-
|
|Operations & QC:
Sherry Nolan
|Office: 412-921-2881; Cell: 412-475-7174
[/cdn-cgi/l/email-protection <nowiki>[email protected]</nowiki>]
|-
|
|Brotherhood Mutual Insurance
|Customer Service 1-800-380-5474
|Claims - 1-800-333-3371
|-
|
|Fire Fighter Sales and Services
|Phone: (724) 720-6000
|Toll Free: (888) 412-FIRE
|-
|
|SSA (Security Systems of America)
|Office: 412-244-4900
|Gen Customer Service: 1-800-544-5003
|-
|UTILITIES
|
|
|
|-
| rowspan="2" |Gas
|People's Gas
|Customer Service 1-800-764-0111
|Emergencies - 1-800-400-4271
|-
|Synder Brothers
|
|724-548-8101
|-
|Electric
|Duquense Light
|
|412-393-7300
|-
|
|
|
|
|-
|
|
|
|
|-
|REPAIRS
|-
|
|Copier Parts
|G.M. Supplies Ltd. 350 Corporate Woods Pkwy. Vernon Hills IL 60061
|800-537-1005 www.gmsupplies.com
|-
|
|Paul Martello
|private, Yamaha keyboard repairs
works at Main Street Music in Irwin
|412-996-5572
|-
|Equipment
|-
|
|NGW Copiers - John
|401Venture Dr.
Lewis Center OH Ste E
|614-899-7714

Fax 614-839-6714

[/cdn-cgi/l/email-protection <nowiki>[email protected]</nowiki>]
|-
|
|Stove Repair & Warranty
|Safeware
|consult Sprouts Login file for details
|-
|SPROUTS
|-
|
|ELRC - Region 5
|(412) 350 - 3577 - Main Number
|Payments/ Invoices - 412-885-6831
|-
|
|
|James Carter (412) 287-9075
james.elrc5@alleghenycounty.us
|Sierra (412) 287-9104
|-
|
|Keystone STARs/Quality Coach
|Lisa Martinac: (412) 295-9551
|
|-
|
|Melissa Distel Photography
|melissadistelphotography@gmail.com
|(412) 728-4102
|-
|
|Touch A Truck - Donna
|Donna.Harper@Pittsburghpa.gov
|412-255-2863
|-
|
|Officer Bobbie- School Safety Programs
|bobbie.bertalan@alleghenycounty.us
|(412) 370-0979
|-
|
|EMS - Touch A Truck - Jennifer McDermott-Grubb
|jennifer.grubb@pittsburghpa.gov
|412-622-6930
|-
|
|Rapid Response Team
|Deysi Keegan
|c (412) 206-1178, main 412-785-6338
|-
|
|Brookline Elementary School Pantry
|Danielle Michalski [[Mailto:dmichalski1@pghschools.org|dmichalski1@pghschools.org]]
|School - (412) 529-7380
|-
|
|Carmalt School School Pantry
|Kristie L Dodds [[Mailto:kdodds1@pghschools.org|kdodds1@pghschools.org]]
|
|-
|
|Scholastic Books
|
|1-800-724-6527
|-
|
|Midland Fundraising
|
|1-800-624-3050
|-
|
|CPR/First Aid
|Josh Gelman
|412-657-9765
|-
|
|Speech & Hearing Screenings - University of Pittsburgh
|Ashley Krieger
|AAK95@pitt.edu
|-
|FOOD PROGRAMS
|-
|
|PEARS Tech Help
|
|1-888-877-1306
|-
|
|CACFP - Application Packet
|Christy Nemeth
|717-783-3512
|-
|
|CACFP - Reviews and Questions
|Julie Curry
|717.579-8278
|-
|
|SFSP - Application Packet
|Mary Romburg
|717-783-6501
|-
|
|Greater Pittsburgh Community Food Bank
|Child Nutrition/Main Contact
Valerie x579 (School Pantry)

Hitch (Onsite)
|412-460-3663
|-
|
|
|Delivery Cancel or Rescheduling: Ed Marco x544
|
|-
|
|
|Produce: Cori Beck x740
|
|-
|OPEN BIBLE
|-
|
|Open Bible East
|
|(937)898-2864
|-
|
|Open Bible National Office
|
|
|-
|EMPLOYMENT
|-
|
|Aflac
|Daimian Foster
|412-323-8858 Fax: 1-801-459-2262
|-
|MISC
|-
|
|Chase
|
|1-800-93599935
|-
|
|Debor Funeral Home
|
|(412) 228-3320
|-
|
|CCLI
|
|
|-
|
|Brookline Together
|
|[/cdn-cgi/l/email-protection <nowiki>[email protected]</nowiki>]
|-
|
|Pittsburgh Historic Landmark Foundation
|
|Phone: 412-471-5808 Fax: 412-471-1633
|-
|
|Tyler Mountain Water
|Jim Vitale
|412-795-9290 X346
jvitale@aquafilterfresh.com
|-
|
|WB Mason
|
|1-888-WBMASON
|-
|
|Aplos
|Support & Customer Service
|(888) 274-1316
|-
|
|East Liberty Family Health Care Center - (Covid Shots)
|Stephanie Clemm
|(412) 661-2802
|-
|
|Party Cake Bakery
|
|(412) 531-5322
|-
|
|Potomac Bakery
|
|(412) 531-5066
|-
|
|Dormont Florist
|
|(412) 561-9070
|-
|
|Edible Arrangements
|see Kris to order/coupon
|www.fruitbouquets.com
|-
|
|Hammermill Store
|
|[https://www.hammermill.com/products/premium-color-copy-cover-100-bright paper for EDDM]
|-
|
|Rowdy BBQ
|
|(412) 882-4290
|-
|
|Texas Roadhouse (salad and rolls donation)
|Troy Ferguson
[/cdn-cgi/l/email-protection <nowiki>[email protected]</nowiki>]
|412-655-7427
|-
|
|3C Signs
|Charlie Serna
|412-779-7202 (Cell)
https://stores.inksoft.com/tree_of_life_/shop/home
|-
|}
[[Category:Manual]]

Policy on the Use of Generative AI in the Workplace

2025-04-14T17:47:52Z

Serenity152102: /* Image Use: */

=== Vision: The Role of AI in Our Work ===
Generative AI, including tools like ChatGPT, can be a powerful creative partner—an enhancer of ideas, a productivity booster, and a brainstorming assistant. It is a tool to '''enhance''' your God given gifts, not '''replace''' your God given gifts.

We value authenticity, vision, and the human touch. AI should never be used to mask our voice, our values, or our responsibility. It should be invisible in its support. Its influence should elevate your work without drawing attention to itself.

=== Scope & Definitions ===
This policy applies to '''all organizational use of generative AI tools''' for any work created, posted, printed, or published on behalf of Tree of Life Open Bible Church, including but not limited to:

* Text-based AI systems (e.g., ChatGPT, Claude, Gemini)
* Image generators (e.g., Midjourney, DALL·E, Canva’s AI tools)
* Video generators (e.g., Sora, Synthesia, Pictory)
* Audio/speech generators (e.g., ElevenLabs, Lovo, text-to-speech tools)

“Generative AI” refers to any tool that produces new content (text, image, video, audio, etc.) based on user input.
----

=== Core Principle: Supplemental, Not Replacement ===
AI is a '''supplement''' to your voice, not a '''substitute''' for your voice.

Use it to:

* Enhance clarity
* Spark ideas
* Reframe content for a specific audience
* Edit, summarize, or outline concepts

Do '''not''' use it to:

* Generate unedited, generic content for distribution
* Replace your theological study, reflection, or prayer life
* Take over human creativity or connection

----

=== Limits and Responsibilities ===
Generative AI is a tool—'''not an authority, not a source of truth''', and not an excuse to disengage from the work. You must:

* '''Fact-check''' all AI-generated content
* '''Personalize and adapt''' anything produced by AI before sharing it
* '''Use discernment:''' AI can introduce biases or false information (“hallucinations”) without warning
* '''Be cautious with tone:''' If the voice feels robotic or “too polished,” revise it until it feels natural and true to our community
* You take '''ownership and responsibility''' for whatever AI content you have generated.

----

=== Prohibited Uses of Generative AI ===
Do not use AI to:

* '''Quote or paraphrase the Bible'''. Look up Scripture yourself. If AI provides a reference, verify it (and use tools like BibleGateway.com to confirm).
* '''Translate or interpret the Bible,''' Hebrew, or Greek. Use trusted resources and engage with pastoral or scholarly support when needed.
* '''Act as a theological authority'''. AI is not a substitute for study, community discernment, or spiritual leadership.
* '''Personify God or write as if from God’s voice'''. This includes AI-generated prophetic words, letters from God, or personified responses.
* '''Write prayers you will personally pray or lead'''. AI can help explore prayer themes or structures, but personal prayer must come from personal connection.
* '''Impersonate real people''' Do not use AI to mimic another individual’s voice, likeness, writing style, or identity without their consent.

----

=== Other Specific Limitations ===

==== Voiced Content: ====

* Use of AI-generated speech should be extremely limited, regardless of how lifelike or realistic they may seem. Human connection matters more than polish.

==== Image Use: ====

* '''Photo-realistic images''' should be used only for abstract or background art, not as the primary visual focal point.
* AI images should never be used to portray '''boosted audience''';
* AI should never be used to '''represent a real person''' who attended an event.
* AI-generated photorealistic '''Biblical characters''' should be used sparingly and thoughtfully.
* '''Images of God or Jesus should be rarely, if ever,''' used to maintain reverence and theological integrity. AI images of God should never be used to invoke adoration or worship.
* '''Citing AI Art:''' AI-generated images should be clearly labeled or cited when used, to maintain transparency and preserve the authenticity of our visual brand.

=== AI Content Frequency: ===
Be mindful of the volume of AI-generated content. There should be a balance between AI-enhanced and human-created work to keep our voice and presence grounded, relational, and real.

=== AI Best Practices ===

* Own your voice. If AI starts the idea, you should finish it.
* Don’t paste and post. Rewrite, contextualize, and make it yours.
* Use AI for structure, not soul. It can’t feel, reflect, or pray—but you can.
* Ask questions, don’t outsource answers. Use AI to help you think, not to think for you.

----

=== Conclusion: A Tool, Not a Crutch ===
AI can support your work, but it should never replace the heart behind it.

Your creativity, compassion, and care are irreplaceable.

Let AI serve the mission—but never steer it.

Policy on the Use of Generative AI in the Workplace

2025-04-14T17:41:03Z

Serenity152102: /* AI Content Frequency: */

=== Vision: The Role of AI in Our Work ===
Generative AI, including tools like ChatGPT, can be a powerful creative partner—an enhancer of ideas, a productivity booster, and a brainstorming assistant. It is a tool to '''enhance''' your God given gifts, not '''replace''' your God given gifts.

We value authenticity, vision, and the human touch. AI should never be used to mask our voice, our values, or our responsibility. It should be invisible in its support. Its influence should elevate your work without drawing attention to itself.

=== Scope & Definitions ===
This policy applies to '''all organizational use of generative AI tools''' for any work created, posted, printed, or published on behalf of Tree of Life Open Bible Church, including but not limited to:

* Text-based AI systems (e.g., ChatGPT, Claude, Gemini)
* Image generators (e.g., Midjourney, DALL·E, Canva’s AI tools)
* Video generators (e.g., Sora, Synthesia, Pictory)
* Audio/speech generators (e.g., ElevenLabs, Lovo, text-to-speech tools)

“Generative AI” refers to any tool that produces new content (text, image, video, audio, etc.) based on user input.
----

=== Core Principle: Supplemental, Not Replacement ===
AI is a '''supplement''' to your voice, not a '''substitute''' for your voice.

Use it to:

* Enhance clarity
* Spark ideas
* Reframe content for a specific audience
* Edit, summarize, or outline concepts

Do '''not''' use it to:

* Generate unedited, generic content for distribution
* Replace your theological study, reflection, or prayer life
* Take over human creativity or connection

----

=== Limits and Responsibilities ===
Generative AI is a tool—'''not an authority, not a source of truth''', and not an excuse to disengage from the work. You must:

* '''Fact-check''' all AI-generated content
* '''Personalize and adapt''' anything produced by AI before sharing it
* '''Use discernment:''' AI can introduce biases or false information (“hallucinations”) without warning
* '''Be cautious with tone:''' If the voice feels robotic or “too polished,” revise it until it feels natural and true to our community
* You take '''ownership and responsibility''' for whatever AI content you have generated.

----

=== Prohibited Uses of Generative AI ===
Do not use AI to:

* '''Quote or paraphrase the Bible'''. Look up Scripture yourself. If AI provides a reference, verify it (and use tools like BibleGateway.com to confirm).
* '''Translate or interpret the Bible,''' Hebrew, or Greek. Use trusted resources and engage with pastoral or scholarly support when needed.
* '''Act as a theological authority'''. AI is not a substitute for study, community discernment, or spiritual leadership.
* '''Personify God or write as if from God’s voice'''. This includes AI-generated prophetic words, letters from God, or personified responses.
* '''Write prayers you will personally pray or lead'''. AI can help explore prayer themes or structures, but personal prayer must come from personal connection.
* '''Impersonate real people''' Do not use AI to mimic another individual’s voice, likeness, writing style, or identity without their consent.

----

=== Other Specific Limitations ===

==== Voiced Content: ====

* Use of AI-generated speech should be extremely limited, regardless of how lifelike or realistic they may seem. Human connection matters more than polish.

==== Image Use: ====

* '''Photo-realistic images''' should be used only for abstract or background art, not as the primary visual focal point.
* AI images should never be used to portray '''boosted audience''';
* AI should never be used to '''represent a real person''' who attended an event.
* AI-generated '''Biblical characters''' should be used sparingly and thoughtfully.
* '''Images of God or Jesus should be rarely, if ever,''' used to maintain reverence and theological integrity. AI images of God should never be used to invoke adoration or worship.
* '''Citing AI Art:''' AI-generated images should be clearly labeled or cited when used, to maintain transparency and preserve the authenticity of our visual brand.

=== AI Content Frequency: ===
Be mindful of the volume of AI-generated content. There should be a balance between AI-enhanced and human-created work to keep our voice and presence grounded, relational, and real.

=== AI Best Practices ===

* Own your voice. If AI starts the idea, you should finish it.
* Don’t paste and post. Rewrite, contextualize, and make it yours.
* Use AI for structure, not soul. It can’t feel, reflect, or pray—but you can.
* Ask questions, don’t outsource answers. Use AI to help you think, not to think for you.

----

=== Conclusion: A Tool, Not a Crutch ===
AI can support your work, but it should never replace the heart behind it.

Your creativity, compassion, and care are irreplaceable.

Let AI serve the mission—but never steer it.

Education Reimbursement Policy

2025-02-24T19:34:55Z

Serenity152102: /* Timing of Reimbursements in comparison to finish dates */

[[Category: Staff]]

=== Objective ===
Tree of Life Open Bible Church (the “Company”)supports employees who wish to continue their education to further develop in his/her professional careers. In keeping with this philosophy, the Company has established a reimbursement program for expenses incurred for approved courses. If you are a regular, full-time employee and have completed your introductory period, you are eligible to participate in this program.

The Company will reimburse up to a maximum of $1250.00 per calendar year. The company will provide reimbursement for tuition, including required course fees, and books, for all passing grades up to $1,250 per year for employees that work on average 35 hours or more per week and $625 per year for all other employees. (Effective 1/1/2023)

For the purposes of this policy, a passing grade is defined as an “A,” “B,” or “C” for undergraduate classes, and at least a “B” for graduate classes. If the course is a “Pass/Fail,” a “Pass” is acceptable.

Expenses must be validated by receipts, and a copy of the final grade card or certification must be presented to show hours or certification received.

=== Procedures ===
To receive tuition reimbursement, employees should follow the procedures listed here:

* The employee must provide his/her manager with information about the course for which he/she would like to receive reimbursement.
* The employee must request approval in writing prior to enrollment and all the appropriate approvals obtained prior to enrollment.
* Management and employees are responsible for maintaining record of the approved and/or denied education reimbursement request form.
* Once the request for reimbursement is approved, employees can then enroll in the course.
* After completion of the course, the employee should resubmit the original tuition reimbursement form with the reimbursement section filled out, including appropriate signatures, as well as receipts and evidence of a passing grade or certification attached.
* Management will then coordinate the reimbursement with the Company’s normal payroll procedures.

Employees who separate from the Company less than twelve (12) months after being reimbursed for any course(s) have an obligation to pay back the Company in the amount that was reimbursed.

Employees who transfer to another Open Bible Church will not be responsible for repayment of the amount that was reimbursed.

Any questions or comments should be directed to your manager.

=== Timing of Reimbursements in comparison to finish dates ===

To ensure the efficient processing of education reimbursement requests and to maintain the currency of the courses, employees are expected to submit their reimbursement requests within specific time limits.
* Submission within the same Calendar Year: Employees must submit their reimbursement requests for educational expenses incurred within the limits of the calendar year the class was finished.
* Courses Spanning Over the Year: In cases where a course spans over two fiscal years, employees are responsible for making prior arrangements before the end of the fiscal year if they need reimbursement to be on the earlier year. This ensures that the course will be appropriately applied to the correct year's reimbursement. Employees should communicate with their manager to clarify the process and seek approval for reimbursement spanning across different years.
* Calendar Limits and Payouts: The time limits are also considered in the context of when classes are paid out. Payouts for approved reimbursement requests must be submitted no greater than 90 days of the date when a grade is posted or a certificate is issued.
It is crucial that employees adhere to these time limits to facilitate the smooth operation of the education reimbursement program. Failure to submit reimbursement requests within the specified timeframe may result in delays or exclusion from the current year's reimbursement cycle.

By maintaining these time limits, we can streamline the reimbursement process, promote the currency of the knowledge gained, and allocate resources effectively. Employees are encouraged to plan their education reimbursement requests accordingly and ensure timely submission to maximize the benefits of this program.

Employee Termination Checklist

2025-02-21T19:29:09Z

Serenity152102: updated

When an employee is leaving the organization's employment, the following must be considered:

* Disable the employee's work email account.
* Remove the employee from private Slack channels.
* Disable the employee's key fob and/or door codes.
*Return company credit card and any outstanding reciepts.
* Collect all company-provided electronics, such as laptops, tablets, and phones.
* Ensure the resignation letter is received and properly filed.
* Conduct an exit interview to gather feedback and insights.
* Announce the departure to Sprouts families, if applicable.
* Retrieve any company-owned physical property, including paperwork, manuals, or other items.
* Transfer all work-related documents from the employee’s Google Drive to shared team drives.
* Terminate the employee in TriNet or the HR program used.
*Alert Aflac dental and/or Accident/STD program to remove them from the program.
* '''Disable or remove access to the following logins:'''
** GoTo
** UniFi
** Brightwheel
** PEARS (including removing them from the contact list)
** GPCFB
** Shared Google Drive folders and documents

[[Category:Administration]]

Private Pay After School Transfer

2025-02-12T19:27:29Z

Serenity152102: Updates

=== Instructions for Completing the Private Pay After School Transfer ===

# '''Log in to Brightwheel:'''
#* Go to [https://schools.mybrightwheel.com/ Brightwheel].
#* Log in using your staff credentials.
# '''Access Reporting:'''
#* Once logged in, navigate to the left-hand side of the page.
#* Click on "Reporting".
# '''Generate the Deposits Report:'''
#* Open "Reports".
#* Under "Billing Reports", select "Deposits".
#* Set the start date to the first of the month and the end date to the last day of the month.
#* Click "Apply Filters".
#* Export the report as a .csv file.
# '''Open the Report in Google Sheets:'''
#* From your email, open the downloaded .csv file as a Google Sheet.
#* Sort the sheet by Student Name in ascending order (A to Z).
# '''Prepare the Private Pay After School Transfer Template:'''
#* Open the [https://docs.google.com/spreadsheets/d/1SrAYDlBwkDAF1KPO84jNi-QIDbKCfjR9YDXjiy1bAuo/edit?gid=1527616025#gid=1527616025 Private Pay School Age Transfer Template].
#* Click on the most recent tab.
# '''Compare and Categorize Students:'''
#* Compare the names from the newly downloaded .csv with those on the Private Pay After School Transfer Template.
#* In Column G, indicate "PreK" (Preschool) or "AS" (After School) for each student.
#** If a student is not on the previous list from the Private Pay After School Transfer Template, go to Brightwheel and search for the student to determine if they are a PreK or After School child.
# '''Duplicate the Tab:'''
#* Duplicate the most recent tab on the Private Pay School Age Transfer Template.
#* Rename the duplicated tab to "Deposit Report [yyyy-mm-dd]" with the current date.
# '''Update the New Tab with Categorized Data:'''
#* Once Column G is completed for all children on the newly downloaded .csv, copy and paste all the information into the duplicated tab in the Private Pay After School Transfer Template.
#* Ensure you paste the data starting from the same cell range as in the original tab.
# '''Check Calculations:'''
#* Verify that the formulas at the bottom of the sheet, located under columns C & D, which calculate the After School, PreK, and Total amounts, were not overwritten by the imported data.
#* If they were, copy those cells from the previous tab and paste them into the bottom of the newest tab.
# '''Verify Totals:'''
#* Verify that the total of Column E matches the total in the calculation box.
#* If the totals do not match, ensure every line in Column G has either "PreK" or "AS" spelled correctly
# '''Create a Journal Entry in Aplos:'''
#*Log into Aplos
#** Go to "Fund Accounting".
#*** Click on "Transactions".
#*** Select "Journal Entry".
#*** Set the date as the last day of the month.
#*** In the Memo field, enter: <code>School Age Private Pay Transfer [Month Year]</code>.
#*** For the first entry:
#**** Account: <code>4005 - Sprouts Tuition</code>
#**** Fund: <code>3000 - General</code>
#**** Debit: <code>[School Age Amount]</code>
#**** Department: <code>100.6 - Pre K School Year</code>
#*** For the second entry:
#**** Account: <code>4005 - Sprouts Tuition</code>
#**** Fund: <code>3000 - General</code>
#**** Credit: <code>[School Age Amount]</code>
#**** Department: <code>100.4 - School Age</code>
#*** Click "Post".

Retirement Payments

2025-02-03T20:34:34Z

Serenity152102: Updated

Step 1:

On pay day - open the Retirement report and Total Cost report, received via email, from payroll.

Open the [https://docs.google.com/spreadsheets/d/1tDV6HZqjGL_NZ2LQCdvbKEufYxwgMut-IdaH0qZdR-k/edit#gid=831324843 Deductions and Deposits] sheet and go to the "Retirement Deductions" tab

Enter the information from the Retirement report into A2 (Employee Deduction) and B2 (Company Contribution)

Enter the Minister's tithe information from the Total Cost Report in C2 (Minister's tithe)

D2 (Total) will calculate automatically

Below, look for the row for the pay day you are on and copy the Amount Sent (D2), Retirement Amount (sum of A2 and B2) and Minister's tithe (C2).

Step 2:

Log into the [https://banking.fnb-onlinebankingcenter.com/FNBPA/login.aspx/ bank account]

Go to the Bill Pay tab

Look for "Open Bible Churches" with a subtitle: Retirement

Enter the amount from D2 and take note of the "Deliver by" date

Step 3:

Log into your email

Send Jenny Longcor ([[Mailto:Julie@openbible.org|Julie@openbible.org]]) and Emily ([[Mailto:Jenny@openbible.org|Jenny@openbible.org]]) an email stating the amount of the check, when it is expected to arrive to them (the "Deliver by" date) and attach the retirement report from payroll breakdown for them.

EXAMPLE EMAIL:

To: Emily[http://Emily@openbible.org]], Jenny [[Mailto:Jenny@openbible.org|Jenny@openbible.org]]

Subject Line: Retirement Check for payroll 3.4.2022

Hello ladies!

You should receive a $662.09 check on 3.11.2021.

Attached is the retirement breakdown and $X.XX is for [insert name]'s minister's tithe.

After Event Report

2025-01-08T14:50:15Z

Serenity152102: Created

After each event, a director and their supervisor will complete the [https://forms.gle/A8LegCGV3M67Trcj9 After Event Report.]

This report must be completed within 1 week of the event.

Once reports are completed, administration may schedule a follow up meeting to discuss the feedback.

The feedback from these reports will be reviewed for recurring events in order to better prepare.

Admin Staff Meeting

2024-12-30T17:53:55Z

Serenity152102:

Invited: All Staff Directors

Chair: Director of Operations

Frequency: Weekly, unless removed from the calendar

Billable: Director's Department

The Admin Staff Meeting serves as a platform for staff directors to come together and discuss important matters related to the overall administration of the church. The meeting covers staff announcements, policy changes, and general topics that require staff input and discussion.
[[Category:Meetings]]

Vendors and Approved Vendor List

2024-11-04T17:26:12Z

Serenity152102:

{| class="wikitable"
|+PREFERRED VENDORS
|-
|FACILITIES
|-
|
|Michael Poremski Plumbing
|
|(412) 885-9042
|-
|
|Shawn’s Landscaping
|
|(412) 344-8607
|-
|
|Terminix
|Rep: Dean
|(412) 577-8009
|-
|
|Schultheis Brothers Heating & Cooling
|
|(412) 793-8000
|-
|
|Celedonia Organ Service
|
|(412) 787-5788
|-
|
|Bean Electric
|
|(412) 882-8624
|-
|
|LeFrenie Trash service
|
|412-670-6267
|-
| rowspan="2" |
|JaniKing, Janitorial Services
|Sales: Glenn Bertha
<nowiki>*</nowiki>Sherry is main contact
|Office: (412) 921.2881; Mobile: (412) 728.7087
[/cdn-cgi/l/email-protection <nowiki>[email protected]</nowiki>]
|-
|
|Operations & QC:
Sherry Nolan
|Office: 412-921-2881; Cell: 412-475-7174
[/cdn-cgi/l/email-protection <nowiki>[email protected]</nowiki>]
|-
|
|Brotherhood Mutual Insurance
|Customer Service 1-800-380-5474
|Claims - 1-800-333-3371
|-
|
|Fire Fighter Sales and Services
|Phone: (724) 720-6000
|Toll Free: (888) 412-FIRE
|-
|
|SSA (Security Systems of America)
|Office: 412-244-4900
|Gen Customer Service: 1-800-544-5003
|-
|UTILITIES
|
|
|
|-
| rowspan="2" |Gas
|People's Gas
|Customer Service 1-800-764-0111
|Emergencies - 1-800-400-4271
|-
|Synder Brothers
|
|724-548-8101
|-
|Electric
|Duquense Light
|
|412-393-7300
|-
|
|
|
|
|-
|
|
|
|
|-
|REPAIRS
|-
|
|Copier Parts
|G.M. Supplies Ltd. 350 Corporate Woods Pkwy. Vernon Hills IL 60061
|800-537-1005 www.gmsupplies.com
|-
|Equipment
|-
|
|NGW Copiers - John
|401Venture Dr.
Lewis Center OH Ste E
|614-899-7714

Fax 614-839-6714

[/cdn-cgi/l/email-protection <nowiki>[email protected]</nowiki>]
|-
|SPROUTS
|-
|
|ELRC - Region 5
|(412) 350 - 3577 - Main Number
|Payments/ Invoices - 412-885-6831
|-
|
|
|Lisa Hall: (412) 287-9095
|Sierra (412) 287-9104
|-
|
|Keystone STARs/Quality Coach
|Lisa Martinac: (412) 295-9551
|
|-
|
|Melissa Distel Photography
|melissadistelphotography@gmail.com
|(412) 728-4102
|-
|
|Touch A Truck - Donna
|Donna.Harper@Pittsburghpa.gov
|412-255-2863
|-
|
|Officer Bobbie- School Safety Programs
|bobbie.bertalan@alleghenycounty.us
|(412) 370-0979
|-
|
|EMS - Touch A Truck - Jennifer McDermott-Grubb
|jennifer.grubb@pittsburghpa.gov
|412-622-6930
|-
|
|Rapid Response Team
|Deysi Keegan
|c (412) 206-1178, main 412-785-6338
|-
|
|Brookline Elementary Backpack Program
|Erica (412) 913- 0020
|School - (412) 529-7380
|-
|
|Scholastic Books
|
|1-800-724-6527
|-
|
|Midland Fundraising
|
|1-800-624-3050
|-
|
|CPR/First Aid
|Josh Gelman
|412-657-9765
|-
|FOOD PROGRAMS
|-
|
|PEARS Tech Help
|
|1-888-877-1306
|-
|
|CACFP - Application Packet
|Christy Nemeth
|717-783-3512
|-
|
|CACFP - Reviews and Questions
|Julie Curry
|717.579-8278
|-
|
|SFSP - Application Packet
|Mary Romburg
|717-783-6501
|-
|
|Greater Pittsburgh Community Food Bank
|Child Nutrition/Main Contact
Valerie x579
|412-460-3663
|-
|
|
|Delivery Cancel or Rescheduling: Ed Marco x544
|
|-
|
|
|Produce: Cori Beck x740
|
|-
|OPEN BIBLE
|-
|
|Open Bible East
|
|(937)898-2864
|-
|
|Open Bible National Office
|
|
|-
|EMPLOYMENT
|-
|
|Aflac
|Daimian Foster
|412-323-8858 Fax: 1-801-459-2262
|-
|MISC
|-
|
|Chase
|
|1-800-93599935
|-
|
|Debor Funeral Home
|
|(412) 228-3320
|-
|
|CCLI
|
|
|-
|
|Brookline Together
|
|[/cdn-cgi/l/email-protection <nowiki>[email protected]</nowiki>]
|-
|
|Pittsburgh Historic Landmark Foundation
|
|Phone: 412-471-5808 Fax: 412-471-1633
|-
|
|WB Mason
|
|1-888-WBMASON
|-
|
|Aplos
|Support & Customer Service
|(888) 274-1316
|-
|
|East Liberty Family Health Care Center - (Covid Shots)
|Stephanie Clemm
|(412) 661-2802
|-
|
|Party Cake Bakery
|
|(412) 531-5322
|-
|
|Potomac Bakery
|
|(412) 531-5066
|-
|
|Dormont Florist
|
|(412) 561-9070
|-
|
|Edible Arrangements
|see Kris to order/coupon
|www.fruitbouquets.com
|-
|
|Hammermill Store
|
|[https://www.hammermill.com/products/premium-color-copy-cover-100-bright paper for EDDM]
|-
|
|Rowdy BBQ
|
|(412) 882-4290
|-
|
|Texas Roadhouse (salad and rolls donation)
|Troy Ferguson
[/cdn-cgi/l/email-protection <nowiki>[email protected]</nowiki>]
|412-655-7427
|-
|
|3C Signs
|Charlie Serna
|412-779-7202 (Cell)
https://stores.inksoft.com/tree_of_life_/shop/home
|-
|}
[[Category:Manual]]

Scheduling a Meeting with Administration

2024-09-23T17:03:39Z

Serenity152102: /* Meeting Links */ Updated

== Scheduling a Meeting with Administration ==

== Why schedule a Meeting? ==
Meetings with administration are essential for both staff-initiated and administrative matters. Tree of Life Open Bible Church makes scheduling simple with an online tool. Tree of Life Open Bible Church utilizes a scheduling tool to make this simple and easy for people to meet. Administration may request a meeting with a staff member, or a staff member may choose to initiate a meeting on their own.

== Key Points for Scheduling ==
* '''Prioritize Recurring Meetings''': Staff should always aim to schedule recurring meetings whenever possible.
* '''Use Calendly for One-Off Meetings''': If the meeting isn't recurring, staff should use the provided Calendly links to schedule.
* '''Provide Two Options if No Availability''': If no slots are available by your meeting deadline, you must submit two time options to administration for consideration.
* '''Automated Rescheduling''': Employees can reschedule their meetings through the app without requiring permission from the meeting member.

== The Process ==
# '''Go to the scheduling page''': Select the proper type of meeting and duration, and attempt to schedule on your own.
# '''For One-Off Meetings''': Use the available Calendly links provided for each member of administration.
# '''If No Availability''':
If the scheduler does not offer a viable option, provide two dates and times for consideration by reaching out directly with this format:

'''<manager>''' your calendar does not have a meeting time slot for us to meet about '''<important topic>'''. I have availability on '''<option of date 1 with time>''' and '''<option of date 2 with time>'''. Would either of these times work for you?

== Rescheduling a Meeting ==
If an employee needs to change a meeting, they can on their own reschedule through the app, without needing to request anything from the member they are meeting with. The entire process is automated, and an employee does not need to apologize or ask permission to reschedule.

== Discipline for Failing to Report to a Meeting ==
An employee who fails to show up for a scheduled meeting may be disciplined for skipping a meeting with management.

== When the Scheduler Does Not Give a Viable Option ==
If an employee needs a meeting sooner than the scheduler will permit, the employee should reach out to the staff member with two date/time options and ask the staff member to select one. If neither option works, repeat the process until an agreeable solution is found.

== Important Reminders ==
Remember, the calendar system is dynamic and changes for busier employees many times during the day. It may be worth checking again if it’s a new day, as schedules ebb and flow.

== Meeting Links ==

[https://calendly.com/pastorlancerhoades/ Meet with Pastor Lance]

[https://calendar.app.google/Lup9apnRM4xKJUXw6 Meet with Carmen McIntyre (Treasurer and Operations)]

[https://calendly.com/amandarhoades/ Meet with Mandi (Sprouts Related or Otherwise)]

=== Non-Executive Staff ===

[https://calendar.app.google/MbHG1E9qmwFWGKJz7 Meet with Pastor Stephanie Franco (Discipleship)]

[http://tiny.cc/pastorkris Meet with Pastor Kris Rhoades (Worship)]

[https://calendly.com/amandawolfe Meet with Amanda W. (Sprouts Assistant Director)]

[[Category:Staff]]
[[Category:Meetings]]

Private Pay After School Transfer

2024-05-28T17:47:19Z

Serenity152102: links

=== Instructions for Completing the Private Pay After School Transfer ===

# '''Log in to Brightwheel:'''
#* Go to [https://schools.mybrightwheel.com/ Brightwheel].
#* Log in using your staff credentials.
# '''Access Reporting:'''
#* Once logged in, navigate to the left-hand side of the page.
#* Click on "Reporting".
# '''Generate the Deposits Report:'''
#* Open "Reports".
#* Under "Billing Reports", select "Deposits".
#* Set the start date to the first of the month and the end date to the last day of the month.
#* Click "Apply Filters".
#* Export the report as a .csv file.
# '''Open the Report in Google Sheets:'''
#* From your email, open the downloaded .csv file as a Google Sheet.
#* Sort the sheet by Student Name in ascending order (A to Z).
# '''Prepare the Private Pay After School Transfer Template:'''
#* Open the [https://docs.google.com/spreadsheets/d/1nq-MqWhg_OzC0Kmu-7B9oGG_RkwBrbdPjA_MYEgjJqk/edit#gid=1527616025 Private Pay After School Transfer Template].
#* Click on the most recent tab.
# '''Compare and Categorize Students:'''
#* Compare the names from the newly downloaded .csv with those on the Private Pay After School Transfer Template.
#* In Column G, indicate "PreK" (Preschool) or "AS" (After School) for each student.
#** If a student is not on the previous list from the Private Pay After School Transfer Template, go to Brightwheel and search for the student to determine if they are a PreK or After School child.
# '''Duplicate the Tab:'''
#* Duplicate the most recent tab on the Private Pay After School Transfer Template.
#* Rename the duplicated tab to "Deposit Report [yyyy-mm-dd]" with the current date.
# '''Update the New Tab with Categorized Data:'''
#* Once Column G is completed for all children on the newly downloaded .csv, copy and paste all the information into the duplicated tab in the Private Pay After School Transfer Template.
#* Ensure you paste the data starting from the same cell range as in the original tab.
# '''Check Calculations:'''
#* Verify that the formulas at the bottom of the sheet, located under columns C & D, which calculate the After School, PreK, and Total amounts, were not overwritten by the imported data.
#* If they were, copy those cells from the previous tab and paste them into the bottom of the newest tab.
# '''Verify Totals:'''
#* Verify that the total of Column E matches the total in the calculation box.
#* If the totals do not match, ensure every line in Column G has either "PreK" or "AS" spelled correctly
# '''Create a Journal Entry in Aplos:'''
#*Log into Aplos
#** Go to "Fund Accounting".
#*** Click on "Transactions".
#*** Select "Journal Entry".
#*** Set the date as the last day of the month.
#*** In the Memo field, enter: <code>After School Private Pay Transfer [Month Year]</code>.
#*** For the first entry:
#**** Account: <code>4005 - Sprouts Tuition</code>
#**** Fund: <code>3000 - General</code>
#**** Debit: <code>[After School Amount]</code>
#**** Department: <code>100.6 - Pre K School Year</code>
#*** For the second entry:
#**** Account: <code>4005 - Sprouts Tuition</code>
#**** Fund: <code>3000 - General</code>
#**** Credit: <code>[After School Amount]</code>
#**** Department: <code>100.4 - After School</code>
#*** Click "Post".

Private Pay After School Transfer

2024-05-28T17:24:14Z

Serenity152102: correction

=== Instructions for Completing the Private Pay After School Transfer ===

# '''Log in to Brightwheel:'''
#* Go to Brightwheel.
#* Log in using your staff credentials.
# '''Access Reporting:'''
#* Once logged in, navigate to the left-hand side of the page.
#* Click on "Reporting".
# '''Generate the Deposits Report:'''
#* Open "Reports".
#* Under "Billing Reports", select "Deposits".
#* Set the start date to the first of the month and the end date to the last day of the month.
#* Click "Apply Filters".
#* Export the report as a .csv file.
# '''Open the Report in Google Sheets:'''
#* From your email, open the downloaded .csv file as a Google Sheet.
#* Sort the sheet by Student Name in ascending order (A to Z).
# '''Prepare the Private Pay After School Transfer Template:'''
#* Open the Private Pay After School Transfer Template.
#* Click on the most recent tab.
# '''Compare and Categorize Students:'''
#* Compare the names from the newly downloaded .csv with those on the Private Pay After School Transfer Template.
#* In Column G, indicate "PreK" (Preschool) or "AS" (After School) for each student.
#** If a student is not on the previous list from the Private Pay After School Transfer Template, go to Brightwheel and search for the student to determine if they are a PreK or After School child.
# '''Duplicate the Tab:'''
#* Duplicate the most recent tab on the Private Pay After School Transfer Template.
#* Rename the duplicated tab to "Deposit Report [yyyy-mm-dd]" with the current date.
# '''Update the New Tab with Categorized Data:'''
#* Once Column G is completed for all children on the newly downloaded .csv, copy and paste all the information into the duplicated tab in the Private Pay After School Transfer Template.
#* Ensure you paste the data starting from the same cell range as in the original tab.
# '''Check Calculations:'''
#* Verify that the formulas at the bottom of the sheet, located under columns C & D, which calculate the After School, PreK, and Total amounts, were not overwritten by the imported data.
#* If they were, copy those cells from the previous tab and paste them into the bottom of the newest tab.
# '''Verify Totals:'''
#* Verify that the total of Column E matches the total in the calculation box.
#* If the totals do not match, ensure every line in Column G has either "PreK" or "AS" spelled correctly
# '''Create a Journal Entry in Aplos:'''
#*Log into Aplos
#** Go to "Fund Accounting".
#*** Click on "Transactions".
#*** Select "Journal Entry".
#*** Set the date as the last day of the month.
#*** In the Memo field, enter: <code>After School Private Pay Transfer [Month Year]</code>.
#*** For the first entry:
#**** Account: <code>4005 - Sprouts Tuition</code>
#**** Fund: <code>3000 - General</code>
#**** Debit: <code>[After School Amount]</code>
#**** Department: <code>100.6 - Pre K School Year</code>
#*** For the second entry:
#**** Account: <code>4005 - Sprouts Tuition</code>
#**** Fund: <code>3000 - General</code>
#**** Credit: <code>[After School Amount]</code>
#**** Department: <code>100.4 - After School</code>
#*** Click "Post".

Private Pay After School Transfer

2024-05-28T17:20:30Z

Serenity152102: Update

=== Instructions for Completing the Private Pay After School Transfer ===

# '''Log in to Brightwheel:'''
#* Go to Brightwheel.
#* Log in using your staff credentials.
# '''Access Reporting:'''
#* Once logged in, navigate to the left-hand side of the page.
#* Click on "Reporting".
# '''Generate the Deposits Report:'''
#* Open "Reports".
#* Under "Billing Reports", select "Deposits".
#* Set the start date to the first of the month and the end date to the last day of the month.
#* Click "Apply Filters".
#* Export the report as a .csv file.
# '''Open the Report in Google Sheets:'''
#* From your email, open the downloaded .csv file as a Google Sheet.
#* Sort the sheet by Student Name in ascending order (A to Z).
# '''Prepare the Private Pay After School Transfer Template:'''
#* Open the Private Pay After School Transfer Template.
#* Click on the most recent tab.
# '''Compare and Categorize Students:'''
#* Compare the names from the newly downloaded .csv with those on the Private Pay After School Transfer Template.
#* In Column G, indicate "PreK" (Preschool) or "AS" (After School) for each student.
#** If a student is not on the previous list from the Private Pay After School Transfer Template, go to Brightwheel and search for the student to determine if they are a PreK or After School child.
# '''Duplicate the Tab:'''
#* Duplicate the most recent tab on the Private Pay After School Transfer Template.
#* Rename the duplicated tab to "Deposit Report [yyyy-mm-dd]" with the current date.
# '''Update the New Tab with Categorized Data:'''
#* Once Column G is completed for all children on the newly downloaded .csv, copy and paste all the information into the duplicated tab in the Private Pay After School Transfer Template.
#* Ensure you paste the data starting from the same cell range as in the original tab.
# '''Check Calculations:'''
#* Verify that the formulas at the bottom of the sheet, located under columns C & D, which calculate the After School, PreK, and Total amounts, were not overwritten by the imported data.
#* If they were, copy those cells from the previous tab and paste them into the bottom of the newest tab.
# '''Verify Totals:'''
#* Verify that the total of Column E matches the total in the calculation box.
#* If the totals do not match, ensure every line in Column G has either "PreK" or "AS" spelled correctly
# '''Create a Journal Entry in Aplos:'''
#*Log into Aplos
#** Go to "Fund Accounting".
#*** Click on "Transactions".
#*** Select "Journal Entry".
#*** Set the date as the last day of the month.
#*** In the Memo field, enter: <code>After School Private Pay Transfer [Month Year]</code>.
#*** For the first entry:
#**** Account: <code>4005 - Sprouts Tuition</code>
#**** Fund: <code>3146 - Sprouts</code>
#**** Debit: <code>[After School Amount]</code>
#**** Department: <code>100.6 - Pre K School Year</code>
#*** For the second entry:
#**** Account: <code>4005 - Sprouts Tuition</code>
#**** Fund: <code>3146 - Sprouts</code>
#**** Credit: <code>[After School Amount]</code>
#**** Department: <code>100.4 - After School</code>
#*** Click "Post".

Private Pay After School Transfer

2024-05-28T17:07:59Z

Serenity152102: Created

=== Instructions for Completing the Private Pay After School Transfer ===

# '''Log in to Brightwheel:'''
#* Go to Brightwheel.
#* Log in using your staff credentials.
# '''Access Reporting:'''
#* Once logged in, navigate to the left-hand side of the page.
#* Click on "Reporting".
# '''Generate the Deposits Report:'''
#* Open "Reports".
#* Under "Billing Reports", select "Deposits".
#* Set the start date to the first of the month and the end date to the last day of the month.
#* Click "Apply Filters".
#* Export the report as a .csv file.
# '''Open the Report in Google Sheets:'''
#* From your email, open the downloaded .csv file as a Google Sheet.
#* Sort the sheet by Student Name in ascending order (A to Z).
# '''Prepare the Private Pay After School Transfer Template:'''
#* Open the Private Pay After School Transfer Template.
#* Click on the most recent tab.
# '''Compare and Categorize Students:'''
#* Compare the names from the newly downloaded .csv with those on the Private Pay After School Transfer Template.
#* In Column G, indicate "PreK" (Preschool) or "AS" (After School) for each student.
#** If a student is not on the previous list from the Private Pay After School Transfer Template, go to Brightwheel and search for the student to determine if they are a PreK or After School child.
# '''Duplicate the Tab:'''
#* Duplicate the most recent tab on the Private Pay After School Transfer Template.
#* Rename the duplicated tab to "Deposit Report [yyyy-mm-dd]" with the current date.
# '''Update the New Tab with Categorized Data:'''
#* Once Column G is completed for all children on the newly downloaded .csv, copy and paste all the information into the duplicated tab in the Private Pay After School Transfer Template.
#* Ensure you paste the data starting from the same cell range as in the original tab.
# '''Check Calculations:'''
#* Verify that the formulas at the bottom of the sheet, located under columns C & D, which calculate the After School, PreK, and Total amounts, were not overwritten by the imported data.
#* If they were, copy those cells from the previous tab and paste them into the bottom of the newest tab.
# '''Verify Totals:'''
#* Verify that the total of Column E matches the total in the calculation box.
#* If the totals do not match, ensure every line in Column G has either "PreK" or "AS" spelled correctly
# '''Transfer Funds:'''
#* Create a journal entry in Aplos transferring the After School Funds to the After School tag from PreK.

Reimbursement

2024-05-01T15:23:32Z

Serenity152102: Form added

[[Category:Finance]]
Be it resolved the following accountable, business-expense-reimbursement plan shall be followed for all employees and volunteers of the church:
* Only reasonable, ordinary, necessary, and legitimate business expenses shall be reimbursed under this plan.
* Only approved employees and volunteers shall be reimbursed under the terms of this plan.
* Because the reimbursement of an unqualified expense will cause the plan to become non-accountable and all payments made under the plan to be taxable income, only expenses with adequate substantiation, as defined below, shall be reimbursed under the terms of this plan.
** The expenses must be reasonable in amount (under $50 unless prior arrangements have been made)
**The expenses must be documented by amount, date, place, and business purpose on an approved TOL reimbursement request form with receipt attached;
** Expenses shall be presented for payment between 30 -60 days, and no expenses over sixty days old shall be reimbursed under the terms of this plan;
** All receipts and any other documentation necessary for reimbursement shall be retained by the church;
* No expense shall be reimbursed that exceeds $50, or a pre-approved amount, or is not adequately substantiated by proper documentation.
Reimbursement forms can be found in the office in the folder labeled: Non-Education Reimbursement or you can print a copy [https://docs.google.com/spreadsheets/d/1Seh1n9Gfv1VWG0UtCkjjnQOIhp8BnOAm/edit?usp=sharing&ouid=110098576895256786923&rtpof=true&sd=true here].

See Also: [[Education Reimbursement Policy]]

Once a manager has approved a reimbursement, they must complete a reimbursement form and submit that form to the church treasurer.

The reimbursement form is located in the front administrative office. A receipt and any other required documentation must be attached to the reimbursement form.

A completed form will be signed by the employee and their manager

Either the treasurer or Senior Pastor will also sign the reimbursement form

The treasurer will email payroll to request a reimbursement on behalf of the employee

On the reimbursement request form, in the top corner, the date the request was submitted to payroll is written

The request is then logged in the [https://docs.google.com/spreadsheets/d/1tDV6HZqjGL_NZ2LQCdvbKEufYxwgMut-IdaH0qZdR-k/edit#gid=994677339 Deductions and Deposits] sheet in tab "Reimbursements"

Column A: Employee - List the employees name

Column B: Date- the date the reimbursement was submitted to payroll

Column C: Amount- the amount of the reimbursement

Column D: Account- the Account Line in which the reimbursement will be entered in Aplos

Column E: Fund- the Fund in which the reimbursement will be entered in Aplos

Column F: Event- the Event in which the reimbursement will be entered in Aplos (if applicable)

Column G: Fundraiser/Project- the Fundraiser/Project in which the reimbursement will be entered in Aplos (if applicable)

Column H: Department- the Department in which the reimbursement will be entered in Aplos (if applicable)

Upon receiving the next payroll documents, verify that all reimbursements have been appropriately paid on affected employees pay stubs

On the reimbursement request form, in the top corner, write the date of the payroll that the reimbursement was paid out

LoggingVolunteerHours

2024-02-26T19:22:45Z

Serenity152102: Serenity152102 moved page LoggingVolunteerHours to Logging Volunteer Hours

#REDIRECT [[Logging Volunteer Hours]]

Logging Volunteer Hours

2024-02-26T19:22:45Z

Serenity152102: Serenity152102 moved page LoggingVolunteerHours to Logging Volunteer Hours

To post opportunities 1) What task? 2) Who (personality or skills- if important, if not just put "anyone") 3) If Deadline or Continuous

If Community Service: Log Hours Form: <nowiki>https://bit.ly/3zP8pxk</nowiki>

Schedule: <nowiki>https://bit.ly/3gkWSQp</nowiki>

Logging Volunteer Hours

2024-02-26T19:19:39Z

Serenity152102: Created

Greater Pittsburgh Community Food Bank Invoices and Grants

2024-02-21T19:25:45Z

Serenity152102: Updated based on the new Food Pantry System

We have historically been awarded food grants from the Greater Pittsburgh Community Food Bank (GPCFB), such as the Buncher Grant. These grant monies do not pass through Tree of Life, but remain as a credit in the GPCFB system. However, when we utilize this funding, we still need to track the grant income and food expense in our Aplos reports in order to truly reflect our costs.

This should be reconciled as invoices arrive, '''no less''' than once per month.

For Brookline Sprouts: Brookline Sprouts-CN-On-Site

Step 1:
Go to the [https://docs.google.com/spreadsheets/d/1tDV6HZqjGL_NZ2LQCdvbKEufYxwgMut-IdaH0qZdR-k/edit#gid=1959488500 USDA/Food Grants] tab

Step 2: Scroll over to columns N through X

Step 3: In a separate window, open [https://partner.pittsburghfoodbank.org/s/login/?ec=302&startURL=%2Fs%2F&_gl=1*1jah0xd*_gcl_au*MjA1MTc5NDAzMy4xNjg3MzczNzA0*_ga*MTIzMjE0MTQyOS4xNjYwMDU2Mjcx*_ga_8GM9BCSSR0*MTY5NDYxNTQwNC4xMy4xLjE2OTQ2MTU2MDUuNTYuMC4w&_ga=2.135343729.1985861982.1694615403-1232141429.1660056271 Greater Pittsburgh Community Food Bank Partner Log In] - click on Order Food

Step 4: Click "New Order & Program History" on the top of the page

Step 5: Click on "View Program History"

Step 6: Click on "Invoices" on the left hand side

Step 7: Click on the Invoice you want to review

Step 8: Click on "Print" in the upper right hand corner

Step 9: Scroll to the bottom of the invoice for "Grants Applied"

Step 10: Enter the invoice number, grant amount and order date into the USDA/Food Grants sheet in columns N-P.

When you have reviewed all the invoices from the last reviewed, to the most current, you will need to update the "last reviewed" italicized note on the USDA/Food Grant sheet. PLEASE NOTE: You update it based on the most recent invoice you reviewed, NOT the most recent invoice that had an applied grant.

To pay invoices:

After Step 9 from above under the "Grants Applied" look for a Blue box that says "Click to Pay Now ACH"

Click on that box and follow the instructions to pay the invoice.

You should '''never pay''' an invoice '''without''' first '''recording the grants''' applied amount.
----For Brookline Christian Food Pantry

Column V is the Food Pantry account

Since the Food Pantry system update, I am no longer able to view this information
----For School Pantry

Tree of Life Open Bible Church - Brookline -CN-School Pantry

Grants should be recorded in columns R - T

Once you have completed this, you will need to credit Aplos for those grant amounts.

To pay invoices:

Invoices are to be forwarded to Amy (ajones5@pghschools.org) at Brookline Elementary to be paid by the school.

You should '''never send an invoice to be paid''' an invoice '''without''' first '''recording the grants''' applied amount.
----Accounting for the Grant in Aplos

Go to [https://www.aplos.com/aws/login Aplos]

Transactions

Registers

Account Register: 1000- FNB Checking Account

For Sprouts

* Add Deposit/Payment
* Date: [Order date ]
* Payee: Greater Pittsburgh Community Food Bank
* Comment: Grant from GPCFB
* Deposit: $0
* Account: 4200 - Grant | Fund: USDA Feeding Programs Fund | Comment: Grant from GPCFB | Amount: - [Applied Grant] | Department: 100.1 - CACFP & At Risk
** '''*NOTE: The Applied Grant is enter as a NEGATIVE'''
* Click "Split"
* Click "+ Add Another Row"
* Account: 5104 Food | Fund: USDA Feeding Programs | Comment: Grant from GPCFB | Amount: [Applied Grant] | Department: 100.1 - CACFP & At Risk
* Submit

Complete these steps for each Applied Grant amount you added to the USDA/Food Grant sheet

For School Pantry
* Add Deposit/Payment
* Date: [Order date ]
* Payee: Greater Pittsburgh Community Food Bank
* Comment: Grant from GPCFB
* Deposit: $0
* Account: 4200 - Grant | Fund: USDA Feeding Programs Fund | Comment: Grant from GPCFB | Amount: - [Applied Grant] | Department: 100.1 - School Pantry
** '''*NOTE: The Applied Grant is enter as a NEGATIVE'''
* Click "Split"
* Click "+ Add Another Row"
* Account: 5104 Food | Fund: USDA Feeding Programs | Comment: Grant from GPCFB | Amount: [Applied Grant] | Department: 100.1 - School Pantry
* Submit

Complete these steps for each Applied Grant amount you added to the USDA/Food Grant sheet

For Food Pantry
* Add Deposit/Payment
* Date: [Order date ]
* Payee: Greater Pittsburgh Community Food Bank
* Comment: Grant from GPCFB
* Deposit: $0
* Account: 4200 - Grant | Fund: Food Pantry Fund | Comment: Grant from GPCFB | Amount: - [Applied Grant]
** '''*NOTE: The Applied Grant is enter as a NEGATIVE'''
* Click "Split"
* Click "+ Add Another Row"
* Account: 5007.1 - Food Pantry Food | Fund: Food Pantry | Comment: Grant from GPCFB | Amount: [Applied Grant]
* Submit

Complete these steps for each Applied Grant amount you added to the USDA/Food Grant sheet
[[Category:Finance]]

Aplos Bookkeeping

2024-02-13T18:39:57Z

Serenity152102: update

Materials for the previous month's financials need to be submitted to Aplos bookkeeping by the 14th of the month.

Items to be sent are:

[https://client.schwab.com/ Charles Schwab Statement]

[https://banking.fnb-onlinebankingcenter.com/FNBPA/login.aspx/ FNB Statement] for all accounts

Payroll Reports for included in the FNB Statement (These are emailed from payroll):

* Total Cost Report (.pdf)
* Pay Stubs (.pdf)
* Retirement Report (.pdf)
* Payroll Detail Report (in .xls format)

[[Credit Card Expense Reporting|Chase Credit Card Master Report]]

Counting Routine

2024-01-17T15:44:53Z

Serenity152102: updated

'''COUNTING ROUTINE'''

* Collect money from:
** Safe in the sound booth
** Preschool wall drop safe
** Vending Machine
** Safe outside the administrative office on the 2nd floor
**Purple box on top of the refrigerator in the admin wing

* Complete the [https://team.godlovesbrookline.com/mw/index.php?title=Counting_Sheet Count Sheet] (located in a folder hanging on the wall next to the white board)
** Separate the loose plate cash from the checks and enveloped offering.
** Open each envelope
*** Check the envelope to see if it has a name on it. If it does not, you can fill out the envelope if it contains a check. If it contains cash there is no way for you to know who the contributor is so put the cash in with the loose plate cash.
*** Check the amount in the envelope against the amount written on the envelope. Make a correction on the envelope if necessary.
*** As you empty the envelopes, separate the checks from the cash, and further separate the cash by denominations. Put each denomination in the proper denomination basket or pile and the checks in a pile.
**** ''All checks must be stamped with the “Pay to the order of” stamp.''
*** Make sure that envelopes containing Preschool funds have the Sprouts Director’s signature on them. If there is no signature, a picture of the funds with the envelope in which it was received must be taken and immediately sent to the Sprouts Director.
***Verify that the sum of the income on the left-hand side of the counting sheet matches the total of the sum of the cash, coin & check on the right-hand side of the counting sheet
** Big basket loose money goes to the General fund
** Small basket loose money goes to the Benevolence fund
** Be as detailed as possible to ensure donations can be properly accounted for in PCO Giving and Aplos

* Complete a [https://team.godlovesbrookline.com/mw/index.php?title=Deposit_Ticket deposit ticket] (deposit tickets are in the top left hand drawer of the gray metal cabinet behind the desk)
* Place funds and the deposit ticket in a tamper proof bag and seal the bag (tamper proof bags are in the second down left hand drawer of the gray metal cabinet behind the desk)
* Complete the [[Deposit Log|deposit log]] (deposit logs are in the large right hand door, top shelf, of the gray metal cabinet behind the desk in the in the 2024 folder)
* Attach the tamper proof bag receipt to the corresponding monthly sheet (in the 2024 folder in the cabinet next to Carmen’s desk)
* Retain all empty envelopes from counting.
** Collect all empty envelopes from counting
** Write the Sunday date for the deposit on a quarter sheet of paper
** Fold the quarter sheet piece of paper over the envelopes and secure them with a rubber band or paperclip
** File the dated envelopes in the accordion folder in the cabinet next to the desk
* Deposits must be taken to the bank or locked in a safe.