Team Wiki - User contributions [en]

Active Supervision

2026-09-28T19:37:56Z

MandiSue:

= Brookline Sprouts Active Supervision Policy =

Active Supervision keeps every child safe through intentional environment setup, strategic staff positioning, continuous scanning and counting, listening for cues, anticipating behavior, and engaging/redirection. This policy applies to all staff, volunteers, and administrators when functioning as teaching staff.

== Ratios (Minimum, always met or better; volunteers and outside agency members to not count) ==

'''Preschool Age:''' 1:10 or better

'''School Age:''' 1:12 or better

Ratios are monitored in real time and with the assistance of Brightwheel.

Ratios may double during nap/rest time ONLY if all, or all but 1, child is off of their nap equipment. There must be another staff member nearby/closely available to provide regular ratios in case more than one child becomes off of their cot/mat/nap equipment.

== Core Practices ==

=== 1. Set up the Environment ===

Keep pathways decluttered for quick movement.

Maintain clear sightlines in spite of building structure obstacles. This includes maintaining sight to areas such as the alcoves in the upstairs classroom, as well as in the three stall bathroom blind spots.

Pillars throughout the facility require staff movement and strategic cooperative placement of staff to see around obstructions.

Staff check the ground/equipment prior to allowing children to play.

=== 2. Position Staff ===

'''Spread Out in Classrooms:''' Staff should spread out and ensure sight lines around corners such as the above-mentioned alcoves and the 3 stall bathroom. They can also position one staff member on each side of a pillar to maintain sight lines.

'''Playground:''' Staff post on both sides of the yard to see all zones and equipment. At least one staff member remains on the fence side of the playground to provide easy access to the gates.

'''Transitions:''' One adult leads (front), one adult anchors (end), extra staff/volunteers in the center to maintain cohesion.

=== 3. Scan & Count (Name-to-Face) ===

Name-to-Face counts are performed at every room transition and frequently throughout the day.

Care Group tags (child photo, birthdate, etc.) assign children to primary staff; staff visually point to each child in their group this is in addition to numeric headcounts. Brightwheel should also be consulted for overall classroom totals.

Use continuous scanning (look, listen, move) especially near pillars, corners, bathrooms, and play structures.

=== 4. Listen & Anticipate ===

Staff stay within line-of-voice for bathroom use; investigate unusual sounds and concerning silence. Door stoppers are utilized in preschool areas so that full doors can be closed enough to allow privacy, but will not latch. Emergency lock override keys for bathroom doors are kept next to bathrooms.

Identify children with elevated risk (younger children, children with a history of attempted elopement, etc.) and keep them close with a teacher, especially during transitions (i.e. holding a staff or volunteer member’s hand).

Prevent potential issues by relocating materials, reducing crowding, and increasing proximity.

Step in early around climbing, throwing, or congestion zones to keep the tone calm and provide active safe practices coaching.

Staff ensure all children are observable and monitor children for safe swallowing to prevent choking.

=== 6. Nap/Rest Supervision ===

Staff ensure faces are visible and not covered at all times, conducting regular visual breathing checks (rise-and-fall) with increased frequency for children with health concerns.

Staff ensure no misuse of toys and other materials on cots.

Staff are not permitted to lie down on the floor or position themselves in a manner that could reasonably lead to falling asleep while supervising children during nap/rest time.

Staff must remain awake, alert, and actively supervising children throughout the entire nap/rest period. Staff should regularly walk throughout the room to visually check each child and ensure that all children are safe and observable.

Staff may sit beside a child for a few moments to provide comfort, such as gently patting the child's back to help the child settle. After providing brief comfort, the staff member must resume moving throughout the room and actively supervising all children.

Remaining beside one child for an extended period, lying next to a child, or otherwise remaining stationary in a position that limits supervision of the entire group is not permitted.

=== 11. Emergency Support ===

From any phone, staff may call the Emergency Float number for immediate backup when ratios or supervision needs change suddenly (behavior spike, injury, bathroom queue, etc.).

Food Quantity Requirements Procedure (CACFP)

2026-07-22T01:28:44Z

MandiSue:

{{DISPLAYTITLE:Food Quantity Requirements Procedure and Meal Components (CACFP)}}
[[File:Food quantity requirements pro.pdf|thumb]]
The procedure for menu creation and ensuring that only creditable foods are used is the following, as of July 2026.

[[File:PDE-05184 SP05-2025 CACFP04-2025 SFSP02-2025os - Guidance for Accepting Processed Product Documentation.docx (2).pdf|thumb]]
Additionally, This is the official guidance for determining whether a commercially prepared product is creditable or not.

[[File:Meal component procedure.pdf|thumb]]

Food Quantity Requirements Procedure (CACFP)

2026-07-22T01:27:43Z

MandiSue:

[[File:Food quantity requirements pro.pdf|thumb]]
The procedure for menu creation and ensuring that only creditable foods are used is the following, as of July 2026.

[[File:PDE-05184 SP05-2025 CACFP04-2025 SFSP02-2025os - Guidance for Accepting Processed Product Documentation.docx (2).pdf|thumb]]
Additionally, This is the official guidance for determining whether a commercially prepared product is creditable or not.

[[File:Meal component procedure.pdf|thumb]]

File:Food quantity requirements pro.pdf

2026-07-22T01:27:37Z

MandiSue:

Food Quantity Requirements Procedure

Food Quantity Requirements Procedure (CACFP)

2026-07-21T22:51:58Z

MandiSue:

The procedure for menu creation and ensuring that only creditable foods are used is the following, as of July 2026.

[[File:PDE-05184 SP05-2025 CACFP04-2025 SFSP02-2025os - Guidance for Accepting Processed Product Documentation.docx (2).pdf|thumb]]
Additionally, This is the official guidance for determining whether a commercially prepared product is creditable or not.

[[File:Meal component procedure.pdf|thumb]]

File:PDE-05184 SP05-2025 CACFP04-2025 SFSP02-2025os - Guidance for Accepting Processed Product Documentation.docx (2).pdf

2026-07-21T22:51:51Z

MandiSue:

UDSA Memo

Food Quantity Requirements Procedure (CACFP)

2026-07-21T22:49:34Z

MandiSue: Created page with "The procedure for menu creation and ensuring that only creditable foods are used is the following, as of July 2026. thumb"

The procedure for menu creation and ensuring that only creditable foods are used is the following, as of July 2026.

[[File:Meal component procedure.pdf|thumb]]

File:Meal component procedure.pdf

2026-07-21T22:49:23Z

MandiSue:

Meal component procedure

Overview of CACFP Monthly Consolidation and Edit Checks Procedures For Submitting Claims

2026-07-21T21:57:19Z

MandiSue:

CACFP Monthly Consolidation and Edit Checks Procedures.

* [https://drive.google.com/file/d/1wZJj6po7RUs-CGAKfwjg_UokZJXEGfT_/view?usp=drive_link Child and Adult Care Food Program (CACFP) Sponsor Procedure Enrollment, Operating Days and Attendance Reported to the State Agency]

* [https://drive.google.com/file/d/1Jgy5Y-9gywK4LS8E43KcOXc5VoKMFd-x/view?usp=drive_link Child and Adult Care Food Program (CACFP) Sponsor Procedure Edit Checks]

* Pull all [https://schools.mybrightwheel.com/reports/meals Brighwheel] reports of attendance, meal types, and meals served for the entire month. Also pull True and Accurate reports for records.
* Check for accuracy in attendance and meals served.
** Check that meals are served during approved times in [https://www.pears.pa.gov/snp/Splash.aspx Pears]. Disregard any meals served before or after these times listed below. Make a note on the corresponding weekly counts, initial and date.
** Make sure that each child is correctly identified as Free, Reduced or Paid. You can reference IEF’s and brightwheel.
** Double Check that no child is served more than 2 meals and 1 snack.
* After adjustments are made, rerun the report, if necessary.
* Enter totals into the [https://docs.google.com/spreadsheets/d/1VWlyBn8bv1b093JzPqXIoE6chmQP2i79_awSq9gM5ZI/edit?usp=sharing End of Month Counts Spreadsheet]. Please note, if you use this link to access spreadsheet to make a copy before you make edits to the spreadsheet.
* The Director will then multiply the number of operating days by the total participants in care and compare to the total meals claimed by the facility for the month. Discrepancies will be subject to a more thorough review to determine if the claim is accurate.
* The Director will also include the calculation of the number of free, reduced, and paid enrolled categories times the number of operating days. Meals by meal type and category that exceed the number of free, reduced, or paid enrolled participants times the number of operating days, will not be claimed for reimbursement.

* After the Director has been satisfied with the same totals as the Kitchen Manager, they will sign and date the End of Month Counts Spreadsheet.
* The Kitchen Manager will then submit the claims for payment in PEARS.
* In the case that the Kitchen Manager and the Director do not agree on the total meals for the month claiming the Director of Operations will conduct a third edit check to find where the discrepancies are and assists with correcting the claims for the month.
*
* UPDATED JULY 2026: The following Edit Check Document was updated in July 2026 and modified the responsible parties for edit checks. The above procedure is being absorbed into the roles and responsibilities of the Director rather than the Kitchen Manager at this time. Also, the End of Month Consolidation Sheet has been updated and can be found in the USDA Shared Drive. [[File:Edit check procedure.pdf|thumb]]

[[Category:Usda]]
[[Category:Kitchen]]

Overview of CACFP Monthly Consolidation and Edit Checks Procedures For Submitting Claims

2026-07-21T21:57:02Z

MandiSue:

CACFP Monthly Consolidation and Edit Checks Procedures.

* [https://drive.google.com/file/d/1wZJj6po7RUs-CGAKfwjg_UokZJXEGfT_/view?usp=drive_link Child and Adult Care Food Program (CACFP) Sponsor Procedure Enrollment, Operating Days and Attendance Reported to the State Agency]

* [https://drive.google.com/file/d/1Jgy5Y-9gywK4LS8E43KcOXc5VoKMFd-x/view?usp=drive_link Child and Adult Care Food Program (CACFP) Sponsor Procedure Edit Checks]

* Pull all [https://schools.mybrightwheel.com/reports/meals Brighwheel] reports of attendance, meal types, and meals served for the entire month. Also pull True and Accurate reports for records.
* Check for accuracy in attendance and meals served.
** Check that meals are served during approved times in [https://www.pears.pa.gov/snp/Splash.aspx Pears]. Disregard any meals served before or after these times listed below. Make a note on the corresponding weekly counts, initial and date.
** Make sure that each child is correctly identified as Free, Reduced or Paid. You can reference IEF’s and brightwheel.
** Double Check that no child is served more than 2 meals and 1 snack.
* After adjustments are made, rerun the report, if necessary.
* Enter totals into the [https://docs.google.com/spreadsheets/d/1VWlyBn8bv1b093JzPqXIoE6chmQP2i79_awSq9gM5ZI/edit?usp=sharing End of Month Counts Spreadsheet]. Please note, if you use this link to access spreadsheet to make a copy before you make edits to the spreadsheet.
* The Director will then multiply the number of operating days by the total participants in care and compare to the total meals claimed by the facility for the month. Discrepancies will be subject to a more thorough review to determine if the claim is accurate.
* The Director will also include the calculation of the number of free, reduced, and paid enrolled categories times the number of operating days. Meals by meal type and category that exceed the number of free, reduced, or paid enrolled participants times the number of operating days, will not be claimed for reimbursement.

* After the Director has been satisfied with the same totals as the Kitchen Manager, they will sign and date the End of Month Counts Spreadsheet.
* The Kitchen Manager will then submit the claims for payment in PEARS.
* In the case that the Kitchen Manager and the Director do not agree on the total meals for the month claiming the Director of Operations will conduct a third edit check to find where the discrepancies are and assists with correcting the claims for the month. UPDATED JULY 2026: The following Edit Check Document was updated in July 2026 and modified the responsible parties for edit checks. The above procedure is being absorbed into the roles and responsibilities of the Director rather than the Kitchen Manager at this time. Also, the End of Month Consolidation Sheet has been updated and can be found in the USDA Shared Drive. [[File:Edit check procedure.pdf|thumb]]

[[Category:Usda]]
[[Category:Kitchen]]

File:Edit check procedure.pdf

2026-07-21T21:56:30Z

MandiSue:

Edit Check Procedure 2026

Meal Count Roster Procedure (CACFP)

2026-07-21T21:27:54Z

MandiSue: Created page with "thumb Please see the attached PDF for the Meal Count Roster Procedure/Policy as of July 2026."

[[File:Meal count roster procedure.pdf|thumb]]
Please see the attached PDF for the Meal Count Roster Procedure/Policy as of July 2026.

File:Meal count roster procedure.pdf

2026-07-21T21:27:34Z

MandiSue:

Meal Count Roster Procedure

Sprouts New Hire Orientation

2026-07-14T19:44:37Z

MandiSue:

STAFF MEMBER: ___________________________________________

Person Orienting: ___________________________________________

Date started: _____________________ Date Complete:_______________

# BEFORE 1ST DAY (Refer [https://team.godlovesbrookline.com/mw/index.php?title=Sprouts_Employee_Requirements_(Checks_and_Training) HERE] for details):
## FBI Fingerprinting (sent)
## State Police Check (sent)
## Child Abuse Check (sent)
## NSOR Check
##Disclosure Statement
## Health Report
## TB Negative Result (may be part of Health Report)
## Proof of Age
## 2 Non-Family References
## Employee Portal
##I9 and direct deposit
# Employee Portal
## How to use web site
## Schedules
## Time Off Requests
## Preferences
# Paperwork Check (DHS)
## Other paperwork checks (refer to list [https://team.godlovesbrookline.com/mw/index.php?title=Sprouts_Employee_Requirements_(Checks_and_Training) HERE])
# Clocking and Availability
## School Calendar and event days
## Request off blackouts
## Brightwheel Clocking In/Out (or other time tracking)
## Use Training
# Tree of Life Orientation
## Overview of church programs
## Basic History of prek
## Walk building
## Get key/key card/key tag/code
## Aflac information
# Slack
## Set up Login
## Overview of Slack
## Expectations
## TEAM WIKI LINK - wiki reference overview
# Brightwheel, App
## Get Login
## Basic Use
## Attendance
## Documentation Expectations
## Messaging
# Overview of Brightwheel, Desktop - ADMIN ONLY
## Reports (Attendance, Meals, Activities, etc.)
## Billing
# Meals/Snacks
## Briefly Discuss CACFP/SFSP (program importance, meal patterns, documenting)
## Meal Policy (authoritative feeding, timing, etc.)
## CACFP Documentation
##Open vs Closed Site for At Risk Afterschool and SFSP
## Kitchen and Servsafe
# Orient to Physical Classroom Space (ID cards, computer, meds, EC binder, schedule, etc)
## Downstairs Room
## Upstairs Room
# Orient to other spaces (teacher’s office, cafeteria, playground, storage, etc.)
## Where is emergency binders/go bags
## Miscellaneous teacher materials (Attendance Binder, Progress Notes, etc.)
## Doors and other points of entry/exit
# Overview of Classroom Routines/Daily Schedule
## Downstairs Room
## Upstairs Room
#Miscellaneous Classroom
##Note writing and communication tips and expectations
##Use of Decision Ladder
##Frog Street Overview
##Conscious Discipline
##CCEI for Continuing Education Units
# Goldfinch Assessment Tool
## Get Login
## App use/working with children
## Desktop (Reports, schedule, etc.)
##Act Early Screener used before Goldfinch complete
# Keystone Stars (Overview)
## Purpose of program
## Required training
## PaKeys login, career pathway, etc.
# Trainings
## Civil Rights
## Stars Required
## UDSA Required (Civil Rights Etc.)
## CPR/First Aid
## Fire Safety
## Mandated Reporter
## Get Started With Center-Based Care
# Funding and Policies
## Early Learning Resource Center
## Greater Pittsburgh Community Food Bank
## Keystone STARS
## Miscellaneous Grants
# Emergency Plan
## Indoor AND Outdoor
## Fire System (extinguishers, pull stations, etc.)
## Go-Bag Backpacks
## Drills and other Safety Checks
# Shadowing Shifts in Classroom
## Date: _________________
## Date: _________________
##OPTIONAL Date: _____________
# Use of Classroom Technology
## Wifi
##Tablets (Brightwheel, CTB, doorbell, slack, etc)
## Televisions
## Youtube
## Frog Street Portal
## Doorbell/Buzzer
##Printer/Copier
# Personal Technology
## Log in to work email and review use (if applicable)
## Overview of Google Suite programs
## Shared Drives
## Check permissions
## Wifi on personal devices
#Additional Administrative
##GoTo and Phone Extension
##Pelican Login
##Doorbell Private Login
##Personal Laptop Setup
##PEARS login for USDA
Last Updated: 7/14/2026
[[Category:Sprouts]]
[[Category:Administration]]

Billing Plan Practices

2026-07-02T17:05:37Z

MandiSue:

When creating billing plans for Sprouts Families, there are multiple practices and routines.

For each child’s billing plan, you must verify:

# The invoice is set to post weekly, due Monday, and post 1 day before it is due.
# Billing items are appropriate for attendance
## Example: If a child attends 3 days/week from 8–1, the plan reflects a charge for 3 days a week, preschool only.
# Rates align with current posted rates. (If you believe that a child is at a lower rate due to their longstanding enrollment, this must be verified by the Director.)
# Dates of service are listed and correct as part of the plan. They are not missing or included as a comment in the plan. Dates of service should reflect Monday - Friday following the Sunday of the posted invoice.
## Example: An invoice due March 9 (posted on March 8) would have a dates of service March 9-15.
# There is no end date listed, unless a second billing plan is already in place to start when the old one ends. This transition should be verified in "upcoming invoices" to ensure that there is a seamless transition.
# Sibling names are included in the comments of each charge and sibling discount(s) are correctly applied when applicable.
# Tuition forgiveness is correctly applied for subsidized families. Rates can be found [https://docs.google.com/spreadsheets/d/1xBbc1nx4kbGqSTq4jVj4eprX6qdgdHV_O7xwD3gjHxc/edit?usp=sharing HERE.]

Billing Plan Practices

2026-07-02T17:03:59Z

MandiSue:

Vendors and Approved Vendor List

2026-06-09T14:08:51Z

MandiSue:

{| class="wikitable"
|+PREFERRED VENDORS
|-
|FACILITIES
|-
|
|Michael Poremski Plumbing
|
|(412) 885-9042
|-
|
|Shawn’s Landscaping
|
|(412) 344-8607
|-
|
|Summit Pest & Wildlife Control
|Rep: Dean
Office: Amy
|Dean [[Tel:7176795355|(717) 679-5355]]
Amy - (412) 585-2918
|-
|
|Schultheis Brothers Heating & Cooling
|
|(412) 793-8000
|-
|
|Celedonia Organ Service
|
|(412) 787-5788
|-
|
|Bean Electric
|
|(412) 882-8624
|-
|
|LeFrenie Trash service
|
|412-670-6267
|-
| rowspan="2" |
|JaniKing, Janitorial Services
|Sales: Glenn Bertha
<nowiki>*</nowiki>Sherry is main contact
|Office: (412) 921.2881; Mobile: (412) 728.7087
[/cdn-cgi/l/email-protection <nowiki>[email protected]</nowiki>]
|-
|
|Operations & QC:
Sherry Nolan
|Office: 412-921-2881; Cell: 412-475-7174
[/cdn-cgi/l/email-protection <nowiki>[email protected]</nowiki>]
|-
|
|Brotherhood Mutual Insurance
|Customer Service 1-800-380-5474
|Claims - 1-800-333-3371
|-
|
|Fire Fighter Sales and Services
|Phone: (724) 720-6000
|Toll Free: (888) 412-FIRE
|-
|
|SSA (Security Systems of America)
|Office: 412-244-4900
|Gen Customer Service: 1-800-544-5003
|-
|UTILITIES
|
|
|
|-
| rowspan="2" |Gas
|People's Gas
|Customer Service 1-800-764-0111
|Emergencies - 1-800-400-4271
|-
|Synder Brothers
|
|724-548-8101
|-
|Electric
|Duquense Light
|
|412-393-7300
|-
|
|
|
|
|-
|REPAIRS
|-
|
|Copier Parts
|G.M. Supplies Ltd. 350 Corporate Woods Pkwy. Vernon Hills IL 60061
|800-537-1005 www.gmsupplies.com
|-
|
|Paul Martello
|private, Yamaha keyboard repairs
works at Main Street Music in Irwin
|412-996-5572
|-
|Equipment
|-
|
|NGW Copiers - John
|401Venture Dr.
Lewis Center OH Ste E
|614-899-7714
614-888-5015

Fax 614-839-6714

[/cdn-cgi/l/email-protection <nowiki>[email protected]</nowiki>]
|-
|
|Stove Repair & Warranty
|Safeware
|consult Sprouts Login file for details
|-
|SPROUTS
|-
|
|ELRC - Region 5
|(412) 350 - 3577 - Main Number
|Payments/ Invoices - 412-885-6831
|-
|
|
|James Carter (412) 287-9075
james.elrc5@alleghenycounty.us
|Sierra (412) 287-9104
|-
|
|Keystone STARs/Quality Coach
|Lisa Martinac: (412) 295-9551
|
|-
|
|Brookline PreK - 8
|Various - See File
|[https://team.godlovesbrookline.com/mw/index.php?title=Brookline_PreK_-_8_Contacts List of Contacts]
|-
|
|Touch A Truck - Donna
|Donna.Harper@Pittsburghpa.gov
|412-255-2863
|-
|
|Officer Bobbie- School Safety Programs
|bobbie.bertalan@alleghenycounty.us
|(412) 370-0979
|-
|
|EMS - Touch A Truck - Jennifer McDermott-Grubb
|jennifer.grubb@pittsburghpa.gov
|412-622-6930
|-
|
|Rapid Response Team
|Deysi Keegan
|c (412) 206-1178, main 412-785-6338
|-
|
|Carmalt School School Pantry
|Kristie L Dodds [[Mailto:kdodds1@pghschools.org|kdodds1@pghschools.org]]
|
|-
|
|Scholastic Books
|
|1-800-724-6527
|-
|
|Midland Fundraising
|
|1-800-624-3050
|-
|
|CPR/First Aid
|Josh Gelman
|412-657-9765
|-
|
|Speech & Hearing Screenings - University of Pittsburgh
|Ashley Krieger
|AAK95@pitt.edu
|-
|
|ACCM
|Kayla
|Kayla.Baker@alleghenycounty.us
|-
|
|Achieva Coach
|April Loughner
|724-217-2049; aloughner@achieva.info
|-
|FOOD PROGRAMS
|-
|
|PEARS Tech Help
|
|1-888-877-1306
|-
|
|CACFP - Application Packet
|Christy Nemeth
|717-783-3512
|-
|
|CACFP - Reviews and Questions
|Julie Curry
|717.579-8278
|-
|
|SFSP - Application Packet
|Mary Romburg
|717-783-6501
|-
|
|Greater Pittsburgh Community Food Bank
|Child Nutrition/Main Contact
Valerie x579 (School Pantry)

Hitch (Onsite)
|412-460-3663
|-
|
|
|Delivery Cancel or Rescheduling: Ed Marco x544
|
|-
|
|
|Produce: Cori Beck x740
|
|-
|
|Meals on Wheels (St. Marks)
|412-531-2925
|
|-
|OPEN BIBLE
|-
|
|Open Bible East
|
|(937)898-2864
|-
|
|Open Bible National Office
|
|
|-
|EMPLOYMENT
|-
|
|Aflac
|Daimian Foster
|412.657.5684 Cell
412.323.8855 Office Fax: 1-801-459-2262
|-
|MISC
|-
|
|Chase
|
|1-800-93599935
|-
|
|Debor Funeral Home
|
|(412) 228-3320
|-
|
|CCLI
|
|
|-
|
|Brookline Together
|
|[/cdn-cgi/l/email-protection <nowiki>[email protected]</nowiki>]
|-
|
|Pittsburgh Historic Landmark Foundation
|
|Phone: 412-471-5808 Fax: 412-471-1633
|-
|
|Tyler Mountain Water
|Jim Vitale
|412-795-9290 X346
jvitale@aquafilterfresh.com
|-
|
|WB Mason
|
|1-888-WBMASON
|-
|
|Aplos
|Support & Customer Service
|(888) 274-1316
|-
|
|East Liberty Family Health Care Center - (Covid Shots)
|Stephanie Clemm
|(412) 661-2802
|-
|
|Party Cake Bakery
|
|(412) 531-5322
|-
|
|Potomac Bakery
|
|(412) 531-5066
|-
|
|Dormont Florist
|
|(412) 561-9070
|-
|
|Edible Arrangements
|see Kris to order/coupon
|www.fruitbouquets.com
|-
|
|Hammermill Store
|
|[https://www.hammermill.com/products/premium-color-copy-cover-100-bright paper for EDDM]
|-
|
|Rowdy BBQ
|
|(412) 882-4290
|-
|
|Texas Roadhouse (salad and rolls donation)
|Troy Ferguson
[/cdn-cgi/l/email-protection <nowiki>[email protected]</nowiki>]
|412-655-7427
|-
|
|3C Signs
|Charlie Serna
|412-779-7202 (Cell)
https://stores.inksoft.com/tree_of_life_/shop/home
|-
|}
[[Category:Manual]]

End of Day Documentation for School Age Lead

2026-04-17T15:49:39Z

MandiSue:

This list is designed to be a checklist/guide for the School Age teaching lead to ensure all paperwork and documentation is completed during end of day admin time. If any items are not completed by end of day, this must be clearly communicated promptly via slack to Administration. This is the exhaustive list for during the school year. Summer policies may differ.

Please note: Daily Requirements would be the only documentation expected to be completed by others in your absence unless otherwise communicated/planned (such as an extended absence). It will also be your responsibility to check that paperwork was completed upon your return within 1 business day, and that Administration is notified if follow up with coworkers is needed.

==== Daily Requirements (To be completed by the end of each day) ====
USDA Paperwork completed per their requirements:

* Menu/Attendance Sheet fully completed and returned to the At Risk binder
* Tick Sheets completed:
** One for supper (or lunch on half days)
** One for evening snack
* Production Records completed:
** One for supper (or lunch on half days)
** One for evening snack
* [https://docs.google.com/forms/d/e/1FAIpQLSdVxvG_I15Khk3lBZUNb6jG6ZZRxDEXzK4_G0xAGlMzDNOfVQ/viewform?usp=header Google Form with meal counts] submitted accurately, ensuring that unclaimed AM breakfasts are included
Reference sheets regarding meal patterns etc. are located in the At Risk Binder and can be reprinted by any Administrator with USDA portal access (PEARS). Additional trainings can be found on the Child Nutrition Toolbox web site.

Academic Documentation:

* Daily Progress Notes for all children who were present in the designated binder on how the children performed during the daily activity per STARs requirements
* Behavior Notes in Brightwheel for unsafe behaviors, repeated redirection, other behavioral concerns, demonstration of new milestone achievement, etc. per STARs requirements and Suspension policies
* Messages with tags to coworkers about missing notes (if needed)
**If something happened and was not witnessed by the lead or needs a second note for corroboration, the child's feed will be checked. If a note was not yet completed, a polite message with a tag of the coworker should be posted as a reminder in the class channel.

==== Weekly Requirements ====

* Lesson Plan for following week ready for approval by Wednesdays at 4pm for Administration (a Group Supervisor) to approve per DHS requirements
*Lesson Plan for the upcoming week shared and posted in the Front Classroom, bulletin board, and in the binder by Friday afternoon per STARs and DHS Requirements
* Checking that the menu for the upcoming week has been posted in classrooms, and sending a Slack message with appropriate tags if it has not been done per DHS requirements

==== Monthly Requirements ====

* Lesson/Learning Reflection Sheet completed and archived in the back of the Progress Notes Binder per STARs requirements

==== Ongoing / As Needed ====

* Screeners completed within required timelines per STARs and DHS requirements
* Assessments completed within required timelines per STARs and DHS requirements
* Family Meeting Notes (including Parent-Teacher Conferences) documented promptly per STARs and DHS requirements
**Please note, this is completing documentation and is not the meetings themselves that are conducted at other times
* At least 10 Rainy Day Lessons prepared and accessible in the designated binder
* Reviewing paperwork completed by coworkers in your absence within 1 business day of your return

End of Day Documentation for School Age Lead

2026-04-15T18:24:33Z

MandiSue:

This list is designed to be a checklist/guide for the School Age teaching lead to ensure all paperwork and documentation is completed during end of day admin time. If any items are not completed by end of day, this must be clearly communicated promptly via slack to Administration. This is the exhaustive list for during the school year. Summer policies may differ.

Please note: Daily Requirements would be the only documentation expected to be completed by others in your absence unless otherwise communicated/planned (such as an extended absence). It will also be your responsibility to check that paperwork was completed upon your return within 1 business day, and that Administration is notified if follow up with coworkers is needed.

==== Daily Requirements (To be completed by the end of each day) ====
USDA Paperwork completed per their requirements:

* Menu/Attendance Sheet fully completed and returned to the At Risk binder
* Tick Sheets completed:
** One for supper (or lunch on half days)
** One for evening snack
* Production Records completed:
** One for supper (or lunch on half days)
** One for evening snack
* [https://docs.google.com/forms/d/e/1FAIpQLSdVxvG_I15Khk3lBZUNb6jG6ZZRxDEXzK4_G0xAGlMzDNOfVQ/viewform?usp=header Google Form with meal counts] submitted accurately, ensuring that unclaimed AM breakfasts are included
Reference sheets regarding meal patterns etc. are located in the At Risk Binder and can be reprinted by any Administrator with USDA portal access (PEARS). Additional trainings can be found on the Child Nutrition Toolbox web site.

Academic Documentation:

* Daily Progress Notes for all children who were present in the designated binder on how the children performed during the daily activity per STARs requirements
* Behavior Notes in Brightwheel for unsafe behaviors, repeated redirection, other behavioral concerns, demonstration of new milestone achievement, etc. per STARs requirements and Suspension policies
* Messages with tags to coworkers about missing notes (if needed)
**If something happened and was not witnessed by the lead or needs a second note for corroboration, the child's feed will be checked. If a note was not yet completed, a polite message with a tag of the coworker should be posted as a reminder in the class channel.

==== Weekly Requirements ====

* Lesson Plan for following week ready for approval by Wednesdays at 4pm for Administration (a Group Supervisor) to approve per DHS requirements
*Lesson Plan for the upcoming week shared and posted in the Front Classroom, bulletin board, and in the binder by Friday afternoon per STARs and DHS Requirements
* Checking that the menu for the upcoming week has been posted in classrooms, and sending a Slack message with appropriate tags if it has not been done per DHS requirements

==== Monthly Requirements ====

* Lesson/Learning Reflection Sheet completed and archived in the back of the Progress Notes Binder per STARs requirements

==== Ongoing / As Needed ====

* Screeners completed within required timelines per STARs and DHS requirements
* Assessments completed within required timelines per STARs and DHS requirements
* Family Meeting Notes (including Parent-Teacher Conferences) documented promptly per STARs and DHS requirements
**Please note, this is completing documentation and is not the meetings themselves that are conducted at other times
* At lease 5 Rainy Day Lessons prepared and accessible in the designated binder
* Reviewing paperwork completed by coworkers in your absence within 1 business day of your return

End of Day Documentation for School Age Lead

2026-04-15T15:43:18Z

MandiSue:

This list is designed to be a checklist/guide for the School Age teaching lead to ensure all paperwork and documentation is completed during end of day admin time. If any items are not completed by end of day, this must be clearly communicated promptly via slack to Administration. This is the exhaustive list for during the school year. Summer policies may differ.

Please note: Daily Requirements would be the only documentation expected to be completed by others in your absence unless otherwise communicated/planned (such as an extended absence). It will also be your responsibility to check that paperwork was completed upon your return within 1 business day, and that Administration is notified if follow up with coworkers is needed.

==== Daily Requirements (To be completed by the end of each day) ====
USDA Paperwork:

* Menu/Attendance Sheet fully completed (According to USDA Standards and outlined in the Child Nutrition Toolbox trainings) and returned to the At Risk binder
* Tick Sheets completed:
** One for supper
** One for snack
* Production Records completed:
** One for supper
** One for snack
* [https://docs.google.com/forms/d/e/1FAIpQLSdVxvG_I15Khk3lBZUNb6jG6ZZRxDEXzK4_G0xAGlMzDNOfVQ/viewform?usp=header Google Form with meal counts] submitted accurately, ensuring that unclaimed AM breakfasts are included
Reference sheets regarding meal patterns etc. are located in the At Risk Binder and can be reprinted by any Administrator with USDA portal access (PEARS).

Academic Documentation:

* Daily Progress Notes for all children who were present in the designated binder on how the children performed during the daily activity
* Behavior Notes in Brightwheel for unsafe behaviors, repeated redirection, other behavioral concerns, demonstration of new milestone acheivement, etc.
* Messages with tags to coworkers about missing notes (if needed)
**If something happened and was not witnessed by the lead or needs a second note for corroboration, the child's feed will be checked. If a note was not yet completed, a polite message with a tag of the coworker should be posted as a reminder in the class channel.

==== Weekly Requirements ====

* Lesson Plan for following week ready for approval by Wednesdays at 4pm for Administration to approve
*Lesson Plan for the upcoming week shared and posted in the Front Classroom, bulletin board, and in the binder by Friday afternoon
* Checking that the menu for the upcoming week has been posted in classrooms, and sending a Slack message with appropriate tags if it has not been done

==== Monthly Requirements ====

* Lesson/Learning Reflection Sheet completed and archived in the back of the Progress Notes Binder

==== Ongoing / As Needed ====

* Screeners completed within required timelines per STARs and DHS requirements
* Assessments completed within required timelines per STARs and DHS requirements
* Family Meeting Notes (including Parent-Teacher Conferences) documented promptly per STARs and DHS requirements
**Please note, this is completing documentation and is not the meetings themselves that are conducted at other times
* At lease 5 Rainy Day Lessons prepared and accessible in the designated binder
* Reviewing paperwork completed by coworkers in your absence within 1 business day of your return

End of Day Documentation for School Age Lead

2026-04-15T15:24:43Z

MandiSue: Created page with " This list is designed to be a checklist/guide for the School Age teaching lead to ensure all paperwork and documentation is completed during end of day admin time. If any items are not completed by end of day, this must be clearly communicated promptly via slack to Administration. # Academic Paperwork: ## Progress Notes - the paper binder located in the classroom to document how the children performed during the daily activity ## Behavior Notes in Brightwheel - unsafe..."

This list is designed to be a checklist/guide for the School Age teaching lead to ensure all paperwork and documentation is completed during end of day admin time. If any items are not completed by end of day, this must be clearly communicated promptly via slack to Administration.

# Academic Paperwork:
## Progress Notes - the paper binder located in the classroom to document how the children performed during the daily activity
## Behavior Notes in Brightwheel - unsafe behaviors, repeated redirection, other behavioral concerns, demonstration of new milestone acheivement, etc.
## Messages with tags to coworkers about missing notes (if needed) - If something happened and was not witness by the lead or needs a second note for corroboration, the child's feed will be checked. If a note was not yet completed, a polite message with a tag of the coworker should be posted as a reminder in the class channel.

Other Paperwork:

# Monthly - Lesson/Learning Reflection Sheet
# Lesson Plan for the upcoming week shared and posted in the Front Classroom, bulletin board, and in the binder by Friday afternoon
# Weekly - Hang Menu for next week Fridays
# Over Time/As Needed:
## Screeners
## Assessments
## Family Meeting notes (Parent Teacher Conference and Other)
## Rainy Day Lessons

Checking that the menu for the upcoming week has been posted in classrooms, and sending a Slack message with appropriate tags if it has not been done

Please note: Daily Requirements would be the only documentation expected to be completed by others in your absence unless otherwise communicated/planned (such as an extended absence). It will also be your responsibility to check that paperwork was completed upon your return, and that Administration is notified if follow up with coworkers is needed.

==== Daily Requirements (To be completed by the end of each day) ====
USDA Paperwork:

* Menu/Attendance Sheet fully completed
* Tick Sheets completed:
** One for supper
** One for snack
* Production Records completed:
** One for supper
** One for snack
* [https://docs.google.com/forms/d/e/1FAIpQLSdVxvG_I15Khk3lBZUNb6jG6ZZRxDEXzK4_G0xAGlMzDNOfVQ/viewform?usp=header Google Form with meal counts] submitted accurately, ensuring that unclaimed AM breakfasts are included

Academic Documentation:

* Daily Progress Notes completed for all children who were present
* Behavior Notes entered in Brightwheel as applicable
* Slack messages sent (with appropriate tags) to coworkers regarding any missing notes or required follow-up

----

==== Weekly Requirements ====

* Lesson Plan for the upcoming week shared and posted in the Front Classroom, bulletin board, and in the binder by Friday afternoon
* Checking that the menu for the upcoming week has been posted in classrooms, and sending a Slack message with appropriate tags if it has not been done

----

==== Monthly Requirements ====

* Lesson/Learning Reflection Sheet completed and archived in the back of the Progress Notes Binder

----

==== Ongoing / As Needed ====

* Screeners completed within required timelines
* Assessments completed within required timelines
* Family Meeting Notes (including Parent-Teacher Conferences) documented promptly
* Rainy Day Lessons prepared and accessible
* Reviewing paperwork completed by coworkers in your absence within 1 business day of your return

Further clarification can be found on the staff wiki.

Wise Stamp

2026-04-10T22:01:28Z

MandiSue:

If your account is activated in Wise Stamp, you can log in at https://hub.wisestamp.com/ to adjust your email signatures.

If it asks, always select "Wise Stamp for Teams" and make sure you use your authenticated Google Login.
[[Category:Staff]]

Wise Stamp

2026-04-10T22:00:08Z

MandiSue:

If your account is activated in Wise Stamp, you can log in at [https://hub.wisestamp.com/ gapp.wisestamp.com/login] to adjust your email signatures.

If it asks, always select "Wise Stamp for Teams" and make sure you use your authenticated Google Login.
[[Category:Staff]]

Fire System Panel

2026-04-08T12:38:57Z

MandiSue:

The main control for the fire alarm system is located in the entryway (by the ramp door). This is where alerts can be seen and cleared, a fire drill can be run, etc. The buttons on the panel are disabled unless the key is inserted and turned. There is a key kept on top of the panel itself, as well as in the Sprouts Director's Office.

If you have an alert for something like a low battery, and even after it has been replaced the alert remains, utilize the following procedure.

# Unlock panel with key
# Press COMMAND a few times until it says MENU
# Choose YES via the softkey
# Enter pin <found on ToL Login Page>, then COMMAND to confirm
# Pres COMMAND 2 more times until you see SENSOR RESET
# Press any softkey
# It should say SENSORS OFF, then - without touching anything - it should change to SENSORS ON after a few seconds
# After that, press the back key (arrow pointing to the left hand side) until you are at the main screen
# Alerts should now be gone, and only show the day of the week and time

CONGRATS!

If you are trying to figure out an error and it refers to a specific smoke detector, you can reference the location of the detector according to its number [https://www.brooklinesprouts.com/wp-content/uploads/2026/04/SKM_C454e24052213170-3.pdf here.]
[[Category:Sprouts]]
[[Category:Administration]]

Vendors and Approved Vendor List

2026-02-16T14:52:16Z

MandiSue:

{| class="wikitable"
|+PREFERRED VENDORS
|-
|FACILITIES
|-
|
|Michael Poremski Plumbing
|
|(412) 885-9042
|-
|
|Shawn’s Landscaping
|
|(412) 344-8607
|-
|
|Terminix
|Rep: Willian Zalin
|(412) 566-7653
|-
|
|Schultheis Brothers Heating & Cooling
|
|(412) 793-8000
|-
|
|Celedonia Organ Service
|
|(412) 787-5788
|-
|
|Bean Electric
|
|(412) 882-8624
|-
|
|LeFrenie Trash service
|
|412-670-6267
|-
| rowspan="2" |
|JaniKing, Janitorial Services
|Sales: Glenn Bertha
<nowiki>*</nowiki>Sherry is main contact
|Office: (412) 921.2881; Mobile: (412) 728.7087
[/cdn-cgi/l/email-protection <nowiki>[email protected]</nowiki>]
|-
|
|Operations & QC:
Sherry Nolan
|Office: 412-921-2881; Cell: 412-475-7174
[/cdn-cgi/l/email-protection <nowiki>[email protected]</nowiki>]
|-
|
|Brotherhood Mutual Insurance
|Customer Service 1-800-380-5474
|Claims - 1-800-333-3371
|-
|
|Fire Fighter Sales and Services
|Phone: (724) 720-6000
|Toll Free: (888) 412-FIRE
|-
|
|SSA (Security Systems of America)
|Office: 412-244-4900
|Gen Customer Service: 1-800-544-5003
|-
|UTILITIES
|
|
|
|-
| rowspan="2" |Gas
|People's Gas
|Customer Service 1-800-764-0111
|Emergencies - 1-800-400-4271
|-
|Synder Brothers
|
|724-548-8101
|-
|Electric
|Duquense Light
|
|412-393-7300
|-
|
|
|
|
|-
|REPAIRS
|-
|
|Copier Parts
|G.M. Supplies Ltd. 350 Corporate Woods Pkwy. Vernon Hills IL 60061
|800-537-1005 www.gmsupplies.com
|-
|
|Paul Martello
|private, Yamaha keyboard repairs
works at Main Street Music in Irwin
|412-996-5572
|-
|Equipment
|-
|
|NGW Copiers - John
|401Venture Dr.
Lewis Center OH Ste E
|614-899-7714

Fax 614-839-6714

[/cdn-cgi/l/email-protection <nowiki>[email protected]</nowiki>]
|-
|
|Stove Repair & Warranty
|Safeware
|consult Sprouts Login file for details
|-
|SPROUTS
|-
|
|ELRC - Region 5
|(412) 350 - 3577 - Main Number
|Payments/ Invoices - 412-885-6831
|-
|
|
|James Carter (412) 287-9075
james.elrc5@alleghenycounty.us
|Sierra (412) 287-9104
|-
|
|Keystone STARs/Quality Coach
|Lisa Martinac: (412) 295-9551
|
|-
|
|Brookline PreK - 8
|Various - See File
|[https://team.godlovesbrookline.com/mw/index.php?title=Brookline_PreK_-_8_Contacts List of Contacts]
|-
|
|Touch A Truck - Donna
|Donna.Harper@Pittsburghpa.gov
|412-255-2863
|-
|
|Officer Bobbie- School Safety Programs
|bobbie.bertalan@alleghenycounty.us
|(412) 370-0979
|-
|
|EMS - Touch A Truck - Jennifer McDermott-Grubb
|jennifer.grubb@pittsburghpa.gov
|412-622-6930
|-
|
|Rapid Response Team
|Deysi Keegan
|c (412) 206-1178, main 412-785-6338
|-
|
|Carmalt School School Pantry
|Kristie L Dodds [[Mailto:kdodds1@pghschools.org|kdodds1@pghschools.org]]
|
|-
|
|Scholastic Books
|
|1-800-724-6527
|-
|
|Midland Fundraising
|
|1-800-624-3050
|-
|
|CPR/First Aid
|Josh Gelman
|412-657-9765
|-
|
|Speech & Hearing Screenings - University of Pittsburgh
|Ashley Krieger
|AAK95@pitt.edu
|-
|
|ACCM
|Kayla
|Kayla.Baker@alleghenycounty.us
|-
|
|Achieva Coach
|April Loughner
|724-217-2049; aloughner@achieva.info
|-
|FOOD PROGRAMS
|-
|
|PEARS Tech Help
|
|1-888-877-1306
|-
|
|CACFP - Application Packet
|Christy Nemeth
|717-783-3512
|-
|
|CACFP - Reviews and Questions
|Julie Curry
|717.579-8278
|-
|
|SFSP - Application Packet
|Mary Romburg
|717-783-6501
|-
|
|Greater Pittsburgh Community Food Bank
|Child Nutrition/Main Contact
Valerie x579 (School Pantry)

Hitch (Onsite)
|412-460-3663
|-
|
|
|Delivery Cancel or Rescheduling: Ed Marco x544
|
|-
|
|
|Produce: Cori Beck x740
|
|-
|OPEN BIBLE
|-
|
|Open Bible East
|
|(937)898-2864
|-
|
|Open Bible National Office
|
|
|-
|EMPLOYMENT
|-
|
|Aflac
|Daimian Foster
|412.657.5684 Cell
412.323.8855 Office Fax: 1-801-459-2262
|-
|MISC
|-
|
|Chase
|
|1-800-93599935
|-
|
|Debor Funeral Home
|
|(412) 228-3320
|-
|
|CCLI
|
|
|-
|
|Brookline Together
|
|[/cdn-cgi/l/email-protection <nowiki>[email protected]</nowiki>]
|-
|
|Pittsburgh Historic Landmark Foundation
|
|Phone: 412-471-5808 Fax: 412-471-1633
|-
|
|Tyler Mountain Water
|Jim Vitale
|412-795-9290 X346
jvitale@aquafilterfresh.com
|-
|
|WB Mason
|
|1-888-WBMASON
|-
|
|Aplos
|Support & Customer Service
|(888) 274-1316
|-
|
|East Liberty Family Health Care Center - (Covid Shots)
|Stephanie Clemm
|(412) 661-2802
|-
|
|Party Cake Bakery
|
|(412) 531-5322
|-
|
|Potomac Bakery
|
|(412) 531-5066
|-
|
|Dormont Florist
|
|(412) 561-9070
|-
|
|Edible Arrangements
|see Kris to order/coupon
|www.fruitbouquets.com
|-
|
|Hammermill Store
|
|[https://www.hammermill.com/products/premium-color-copy-cover-100-bright paper for EDDM]
|-
|
|Rowdy BBQ
|
|(412) 882-4290
|-
|
|Texas Roadhouse (salad and rolls donation)
|Troy Ferguson
[/cdn-cgi/l/email-protection <nowiki>[email protected]</nowiki>]
|412-655-7427
|-
|
|3C Signs
|Charlie Serna
|412-779-7202 (Cell)
https://stores.inksoft.com/tree_of_life_/shop/home
|-
|}
[[Category:Manual]]

Employee Termination Checklist

2026-02-09T02:20:04Z

MandiSue:

When an employee is leaving the organization's employment, the following must be considered:

*☐ Disable the employee's work email account.
*☐ Remove the employee from private Slack channels.
*☐ Disable the employee's key fob and/or door codes.
*☐ Return company credit card and any outstanding reciepts.
*☐ Collect all company-provided electronics, such as laptops, tablets, and phones.
*☐ Ensure the resignation letter is received and properly filed.
*☐ Conduct an exit interview to gather feedback and insights.
*☐ Announce the departure to Sprouts families, if applicable.
*☐ Retrieve any company-owned physical property, including paperwork, manuals, or other items.
*☐ Transfer all work-related documents from the employee’s Google Drive to shared team drives.
*☐ Terminate the employee in TriNet or the HR program used.
*☐Alert Aflac dental and/or Accident/STD program to remove them from the program.
*☐Remove from call list for Fire System/SSA
* '''Disable or remove access to the following logins:'''
** ☐ GoTo
** ☐ UniFi
** ☐ Brightwheel
** ☐ PEARS (including removing them from the contact list)
** ☐ GPCFB
**☐ Canva
** ☐ Shared Google Drive folders and documents
**Facebook and other Social Media
**CCEI
**Seminary Now

[[Category:Administration]]

SFSP Annual Training Procedure and Topics

2026-02-09T02:00:28Z

MandiSue: Created page with "Brookline Tree of Life Open Bible Church - Acorns SFSP ( Summer Food Service Programming) Training Program Every administrator, staff member and volunteer related to the SFSP will complete this training course before their first day of service. We used the PDE SFSP-09005 form to ensure that all topics are covered. We will cover the following topics: * Purpose of Program * Site Eligibility * Record Keeping * Site Operations * Meal Pattern Requirements * Duties o..."

Brookline Tree of Life Open Bible Church - Acorns SFSP ( Summer Food Service Programming) Training Program

Every administrator, staff member and volunteer related to the SFSP will complete this training course before their first day of service. We used the PDE SFSP-09005 form to ensure that all topics are covered. We will cover the following topics:

* Purpose of Program
* Site Eligibility
* Record Keeping
* Site Operations
* Meal Pattern Requirements
* Duties of Monitor
* Cartewheel
* Civil Rights
* Fire Safety and Emergency Procedures

Each staff member will sign in for each training using the PDE SFSP-09004 form. These forms will be kept separately with the SFSP administrative paperwork for 3 years plus the current fiscal year. This will be conducted by the Kitchen Manager.

Handwashing Signs

2026-02-09T01:50:14Z

MandiSue:

[[File:Sprouts Wash Hands Sign.jpg|thumb]]
Due to Child Care Center and Health Department Regulations, handwashing signs must be posted in various areas throughout the building.

At a minimum, all toilets must have handwashing signs posted above/near them. Text may be painted/written directly on the walls. All sinks must have a sign if it is a child care space. All other spaces need at least one in the bathroom reminding staff they must wash their hands before returning to work.

Signs detailing proper handwashing procedures should be posted at kitchen handwashing sinks. They are encouraged in other areas.

Simple handwashing signs can be the graphic here, printed business card size and laminated.
[[Category:Sprouts]]
[[Category:Kitchen]]

File:Sprouts Wash Hands Sign.jpg

2026-02-09T01:49:51Z

MandiSue:

Simple handwashing graphic sign that is kid-friendly.

Handwashing Signs

2026-02-09T01:48:01Z

MandiSue: Created page with "Due to Child Care Center and Health Department Regulations, handwashing signs must be posted in various areas throughout the building. At a minimum, all toilets must have handwashing signs posted above/near them. Text may be painted/written directly on the walls. All sinks must have a sign if it is a child care space. All other spaces need at least one in the bathroom reminding staff they must wash their hands before returning to work. Signs detailing proper handwashi..."

Due to Child Care Center and Health Department Regulations, handwashing signs must be posted in various areas throughout the building.

At a minimum, all toilets must have handwashing signs posted above/near them. Text may be painted/written directly on the walls. All sinks must have a sign if it is a child care space. All other spaces need at least one in the bathroom reminding staff they must wash their hands before returning to work.

Signs detailing proper handwashing procedures should be posted at kitchen handwashing sinks. They are encouraged in other areas.

Simple handwashing signs can be the graphic here, printed business card size and laminated.

USDA Meal Logging Audit Procedure

2026-02-09T01:37:15Z

MandiSue: Created page with "# The Kitchen Manager shall perform an audit monthly for the electronic records created by Teaching Staff in Brightwheel. This will be done during the meal consolidation and reporting. # The Kitchen Manager will utilize the Brightwheel Administrator web site to check the “Room Feed” for the selected day in each room. ## The following will be checked: # The Kitchen Manager will note on the End of Month google sheet that the check was completed, and which day and mea..."

# The Kitchen Manager shall perform an audit monthly for the electronic records created by Teaching Staff in Brightwheel. This will be done during the meal consolidation and reporting.
# The Kitchen Manager will utilize the Brightwheel Administrator web site to check the “Room Feed” for the selected day in each room.
## The following will be checked:
# The Kitchen Manager will note on the End of Month google sheet that the check was completed, and which day and meal were audited.
# Any discrepancies will be disallowed, and staff re-training will be completed if necessary.

Sprouts Staff Meetings

2026-01-28T20:14:00Z

MandiSue:

Mandatory staff meetings are held approximately monthly for Sprouts teaching staff. Any staff member who cannot attend a staff meeting must schedule a separate meeting with the Sprouts Director or Assistant Director in order to review the agenda items from the missed meeting. Topics of meetings include but are not limited to best practices, quality topics, CACFP compliance, professional development, policy updates or changes, as well as upcoming events and family engagement opportunities.

Staff meeting hours will be listed on employee schedules under meetings.

2025 Staff Meeting Dates can be found [https://docs.google.com/document/d/1gPD6VZ3IkKRz7U2dP1Sge0JXy8VaXdaNZoEMvPVyhMg/edit?usp=sharing HERE].

.
[[Category:Sprouts]]
[[Category:Meetings]]

Sprouts Employee Requirements (Checks and Training) New Hire

2026-01-27T21:02:07Z

MandiSue:

The following list outlines all required paperwork for checks, trainings, etc. for any volunteer/employee through a Sprouts direct care employee. Administrative assistants, facility persons, etc. will have varying requirements depending on their job description and level of exposure to the children.

PLEASE NOTE: Unless otherwise stated, a staff member must complete the trainings, checks, etc. of ALL PREVIOUS SECTIONS in addition to their own. For example, a classroom aide must complete everything from their section, PLUS that of kitchen staff and facility persons.

=== '''Facility Persons''' (with or without regular direct child contact, in the building during child care open hours): ===
#Tax Paperwork (I9 etc.) - this is most often completed in Trinet once an invitation is sent.
#[https://epatch.pa.gov/TandCRce State Police Check]
# [https://www.compass.state.pa.us/cwis/public/home Child Abuse:] You need to make a login first if you don't have one. If you have previously done this type of background check, you can use the same login, just make sure you chose the one for EMPLOYMENT for the new check. This is required even for volunteers in a child care center.
# [https://uenroll.identogo.com/ FBI Fingerprinting:] You register and set up an appointment, then go get fingerprints. You are being fingerprinted under code: 1KG738
# [https://www.dhs.pa.gov/KeepKidsSafe/Clearances/Pages/National-Sex-Offender-Registry.aspx NSOR:] The pdf application is a little ways down the page, and directions for emailing it in are on the form itself. They will NOT accept an electronic signature - so even if you fill out all of the information digitally, you have to print it to sign it. We can print it here for you if you do not have access to a printer.
# We need 2 non-family reference letters, which includes contact information on the person who wrote it. The letter should speak about how long they have known you, your character, and how you interact with children if they have seen it.
# Proof of Age: This can be a copy of an ID, driver's license, birth certificate, etc.
#[https://www.pa.gov/agencies/dhs/resources/keep-kids-safe/child-abuse-clearances.html Disclosure Statement]: This has to have a witness. Typically this is done the first day worked in-person. Scroll down to the bottom and it is the one for "Child Care Employment."
#Home address: This can just be written on a piece of paper or on an ID/Driver's License.
#Those determined to be "Non-Instructional Sprouts Staff" by their supervisor:
##They will need to create a PA Keys Account and complete the Self Assessment, PD Plan, and Career Pathway as described in the Direct Care Staff section below. They may need to complete additional courses and profile sections as determined by their supervisor.
##They will need to complete "Non-instructional Staff: Create a Positive Climate for Children" course found in Better Kid Care. They will need to create a Better Kid Care Account as described in the Direct Care Staff section below to complete this.

=== '''Kitchen Staff''' (with or without direct child contact): ===
# [https://www.dhs.pa.gov/docs/For-Providers/Documents/Child%20Care%20Forms/CD-322%20-%20Staff%20Health%20Assessment.pdf Health Report with TB test:] This can be done with your PCP, Med Express, or anywhere that says they do "work physicals." TB test and can physical can technically be done separately, but sometimes doctors refuse to sign off on the physical without the TB first.
# General food safety training with administration (with signed record), or [https://www.alleghenycounty.us/Services/Health-Department/Food-Safety/Food-Protection-Manager-Certification Servsafe Food Handler or Manager Certification], as applicable.
# USDA Trainings as applicable to the programs they serve (CACFP, At Risk, SFSP, school pantry, etc.) This may be in person trainings with the Kitchen Manager or Administration, or specific courses found at [https://childnutritiontoolbox.com/login/index.php Child Nutrition Toolbox]. You will have to make a login first when completing online courses.
#Civil Rights Training: This is a printed, 2-part, slide deck with a signature page attesting that it has been reviewed. The slides are the required training for GPCFB and the USDA.
#Emergency Plan Training: This is completed with an administrator (with a signature page attesting it has been reviewed), or via a Google Form.
# [https://www.reportabusepa.pitt.edu/ Mandated Reporter Training:] You need to make a login first if you don't have one. If you have previously done this training, you can use the same login.

=== '''All direct care staff members''' (Sprouts Administrators, Aides, AGS, and GS): ===
# "PA Required Health and Safety for Centers-Group Child Care Part 1" and "PA Required Health and Safety for Centers-Group Child Care Part 2" There are 2 courses that must be completed on [https://od.bkc.psu.edu/user/sign_in Better Kid Care]. You will need to create a login. It will ask many questions about our center. Answers to those questions can be found [https://team.godlovesbrookline.com/mw/index.php?title=Sprouts_Training_Login_Questions here].
#High School Diploma/GED, or highest level of education if more than high school. This can be unofficial transcripts or a diploma. Incomplete degrees should also be collected (such as a few college credits).
#Hours worked with children. This is different based on education level and college credits earned in ECE/social sciences. It will be 0-2500 hours and can be a total among multiple sources.
##Hours documentation for volunteering or with no access to pay stubs should be completed on [https://www.dhs.pa.gov/docs/For-Providers/Documents/Child%20Care%20Forms/Child%20Care%20Employment%20Verification%20Form.pdf this form.] PLEASE NOTE: Sometimes the form may need adjusted for instances such as hours at a large one-time event. The most important information is the date(s), number of hours worked with children, and signature/contact person verifying.
#Create a [https://identity.newworldnow.com/account/login?returnUrl=%2Fconnect%2Fauthorize%2Fcallback%3Fclient_id%3DSW5zaWdodCBSZWdpc3RyeSBQQSBWNiAoUHJvZCk%253D%26redirect_uri%3Dhttps%253A%252F%252Fwww.papdregistry.org%252Fsignin-oidc%26response_mode%3Dform_post%26response_type%3Dcode%2520id_token%2520token%26scope%3Dopenid%2520role%2520email%2520profile%2520nwn.insight.elearning.webapi%2520nwn.insight.webapi%2520nwn.insight.identity.webapi%2520offline_access%26state%3DOpenIdConnect.AuthenticationProperties%253DfSpqp-TDfN7epYsn3-fj6plELLEX2DudFn6Lju1rv-fsLZBrqLLF7lhnCrDk-TERfVacswlRp2VnY1McU7opCZhXRc8GG7anyvqys7biYcx8LjrN2YwF5u9Q73ftCjmmITvpIyhK-pWr9Z0ozZIwJsnHkkSEGdNfUw5cZrbk8HexhcvItFcRpXGpMJarhuq8I3tg9ntRo4g2a7fLkBtO0no6qlFK16fynpnzc3kS12YFKxo4AIMCEIFUlABsn1ulkwNrxuUptIbxOsP_qnYe97ytwMp9xG97kh06hoHKXxErlP4oQEw8rR8BV91El-QviLhR7VV3gB7F9UIvDH1mvlihUb7kURi3ZifSzQGt8JKUwEmxh0ja6x9OLSYLeHMSK4XO76y39nTKcONAMs1txg%26nonce%3D638070625164456384.YjIyYzViOGUtOGJlMi00MzE5LTg2NjAtNjYzNWVmMDBiMjc3YjAzOTc3NGUtY2NmYy00MTgwLWI0NDEtNzU2NDBhODI0MmY5%26ui_locales%3Deng PA Keys] account and complete the following:
##Verify employment with Sprouts/Tree of Life
##Take the self-assessment
##Enter at least one goal in the PD Plan area
##Apply for the career pathway
#"Overview of Keystone STARS: Pennsylvania's Quality Rating and Improvement System (QRIS)" must be completed on PA Keys. You will need to create a login (as mentioned in another requirement).
#Fire Safety course must be completed. This can be in person (sometimes in conjunction with CPR/First Aid), or online via PA Keys.
#CPR/First Aid that is titled Pediatric (NOT Adult/Child/Infant) and conducted by a PQAS instructor. It can be blended or in person, but canNOT be virtual only.
#Continuing education credits:
##Every 3 years they need to be in designated categories according to STARS requirements.
##CEUs of any kind totaling 12 must be completed annually after the first year of employment.
##Vendor Training on the current curriculum, screener tool, and assessment tool.

#

'''Other considerations:'''

# There must be proof that background checks have been SENT before the first day. Final result is due before 60 days.
# All checks, reports, etc. must be less than 12 months old at time of first day.
#If you have had legal residence outside of the state of PA in the past 5 years, additional checks for previous states will be required. Administration retains a master list for all 50 states regarding the required checks.
# Renewal Intervals:
## All background checks must be renewed every 5 years. (FBI, Police, Child Abuse, NSOR, Disclosure Statement)
## Mandated Reporter Training must be renewed every 5 years.
## Emergency Plan and Civil Rights must be reviewed annually.
## Health Report must be renewed every 2 years, BUT the TB test is only required the first time.
#Many direct care requirements are at 60 and 90 days of employment, but the employee must be treated as an aide until they are complete.
#Staff may utilize [https://team.godlovesbrookline.com/mw/index.php?title=Sprouts_Required_Logins_and_Web_Sites this reference sheet] when orienting and completing trainings for which web site/portal to go to for various requirements.

[[Category:Sprouts]]
[[Category:Administration]]

Sprouts Employee Requirements (Checks and Training) New Hire

2026-01-23T20:05:20Z

MandiSue:

The following list outlines all required paperwork for checks, trainings, etc. for any volunteer/employee through a Sprouts direct care employee. Administrative assistants, facility persons, etc. will have varying requirements depending on their job description and level of exposure to the children.

PLEASE NOTE: Unless otherwise stated, a staff member must complete the trainings, checks, etc. of ALL PREVIOUS SECTIONS in addition to their own. For example, a classroom aide must complete everything from their section, PLUS that of kitchen staff and facility persons.

=== '''Facility Persons''' (with or without regular direct child contact, in the building during child care open hours): ===
#Tax Paperwork (I9 etc.) - this is most often completed in Trinet once an invitation is sent.
#[https://epatch.pa.gov/TandCRce State Police Check]
# [https://www.compass.state.pa.us/cwis/public/home Child Abuse:] You need to make a login first if you don't have one. If you have previously done this type of background check, you can use the same login, just make sure you chose the one for EMPLOYMENT for the new check. This is required even for volunteers in a child care center.
# [https://uenroll.identogo.com/ FBI Fingerprinting:] You register and set up an appointment, then go get fingerprints. You are being fingerprinted under code: 1KG738
# [https://www.dhs.pa.gov/KeepKidsSafe/Clearances/Pages/National-Sex-Offender-Registry.aspx NSOR:] The pdf application is a little ways down the page, and directions for emailing it in are on the form itself. They will NOT accept an electronic signature - so even if you fill out all of the information digitally, you have to print it to sign it. We can print it here for you if you do not have access to a printer.
# We need 2 non-family reference letters, which includes contact information on the person who wrote it. The letter should speak about how long they have known you, your character, and how you interact with children if they have seen it.
# Proof of Age: This can be a copy of an ID, driver's license, birth certificate, etc.
#[https://www.pa.gov/agencies/dhs/resources/keep-kids-safe/child-abuse-clearances.html Disclosure Statement]: This has to have a witness. Typically this is done the first day worked in-person. Scroll down to the bottom and it is the one for "Child Care Employment."
#Home address: This can just be written on a piece of paper or on an ID/Driver's License.

=== '''Kitchen Staff''' (with or without direct child contact): ===
# [https://www.dhs.pa.gov/docs/For-Providers/Documents/Child%20Care%20Forms/CD-322%20-%20Staff%20Health%20Assessment.pdf Health Report with TB test:] This can be done with your PCP, Med Express, or anywhere that says they do "work physicals." TB test and can physical can technically be done separately, but sometimes doctors refuse to sign off on the physical without the TB first.
# General food safety training with administration (with signed record), or [https://www.alleghenycounty.us/Services/Health-Department/Food-Safety/Food-Protection-Manager-Certification Servsafe Food Handler or Manager Certification], as applicable.
# USDA Trainings as applicable to the programs they serve (CACFP, At Risk, SFSP, school pantry, etc.) This may be in person trainings with the Kitchen Manager or Administration, or specific courses found at [https://childnutritiontoolbox.com/login/index.php Child Nutrition Toolbox]. You will have to make a login first when completing online courses.
#Civil Rights Training: This is a printed, 2-part, slide deck with a signature page attesting that it has been reviewed. The slides are the required training for GPCFB and the USDA.
#Emergency Plan Training: This is completed with an administrator (with a signature page attesting it has been reviewed), or via a Google Form.
# [https://www.reportabusepa.pitt.edu/ Mandated Reporter Training:] You need to make a login first if you don't have one. If you have previously done this training, you can use the same login.

=== '''All direct care staff members''' (Sprouts Administrators, Aides, AGS, and GS): ===
# "PA Required Health and Safety for Centers-Group Child Care Part 1" and "PA Required Health and Safety for Centers-Group Child Care Part 2" There are 2 courses that must be completed on [https://od.bkc.psu.edu/user/sign_in Better Kid Care]. You will need to create a login. It will ask many questions about our center. Answers to those questions can be found [https://team.godlovesbrookline.com/mw/index.php?title=Sprouts_Training_Login_Questions here].
#High School Diploma/GED, or highest level of education if more than high school. This can be unofficial transcripts or a diploma. Incomplete degrees should also be collected (such as a few college credits).
#Hours worked with children. This is different based on education level and college credits earned in ECE/social sciences. It will be 0-2500 hours and can be a total among multiple sources.
##Hours documentation for volunteering or with no access to pay stubs should be completed on [https://www.dhs.pa.gov/docs/For-Providers/Documents/Child%20Care%20Forms/Child%20Care%20Employment%20Verification%20Form.pdf this form.] PLEASE NOTE: Sometimes the form may need adjusted for instances such as hours at a large one-time event. The most important information is the date(s), number of hours worked with children, and signature/contact person verifying.
#Create a [https://identity.newworldnow.com/account/login?returnUrl=%2Fconnect%2Fauthorize%2Fcallback%3Fclient_id%3DSW5zaWdodCBSZWdpc3RyeSBQQSBWNiAoUHJvZCk%253D%26redirect_uri%3Dhttps%253A%252F%252Fwww.papdregistry.org%252Fsignin-oidc%26response_mode%3Dform_post%26response_type%3Dcode%2520id_token%2520token%26scope%3Dopenid%2520role%2520email%2520profile%2520nwn.insight.elearning.webapi%2520nwn.insight.webapi%2520nwn.insight.identity.webapi%2520offline_access%26state%3DOpenIdConnect.AuthenticationProperties%253DfSpqp-TDfN7epYsn3-fj6plELLEX2DudFn6Lju1rv-fsLZBrqLLF7lhnCrDk-TERfVacswlRp2VnY1McU7opCZhXRc8GG7anyvqys7biYcx8LjrN2YwF5u9Q73ftCjmmITvpIyhK-pWr9Z0ozZIwJsnHkkSEGdNfUw5cZrbk8HexhcvItFcRpXGpMJarhuq8I3tg9ntRo4g2a7fLkBtO0no6qlFK16fynpnzc3kS12YFKxo4AIMCEIFUlABsn1ulkwNrxuUptIbxOsP_qnYe97ytwMp9xG97kh06hoHKXxErlP4oQEw8rR8BV91El-QviLhR7VV3gB7F9UIvDH1mvlihUb7kURi3ZifSzQGt8JKUwEmxh0ja6x9OLSYLeHMSK4XO76y39nTKcONAMs1txg%26nonce%3D638070625164456384.YjIyYzViOGUtOGJlMi00MzE5LTg2NjAtNjYzNWVmMDBiMjc3YjAzOTc3NGUtY2NmYy00MTgwLWI0NDEtNzU2NDBhODI0MmY5%26ui_locales%3Deng PA Keys] account and complete the following:
##Verify employment with Sprouts/Tree of Life
##Take the self-assessment
##Enter at least one goal in the PD Plan area
##Apply for the career pathway
#"Overview of Keystone STARS: Pennsylvania's Quality Rating and Improvement System (QRIS)" must be completed on PA Keys. You will need to create a login (as mentioned in another requirement).
#Fire Safety course must be completed. This can be in person (sometimes in conjunction with CPR/First Aid), or online via PA Keys.
#CPR/First Aid that is titled Pediatric (NOT Adult/Child/Infant) and conducted by a PQAS instructor. It can be blended or in person, but canNOT be virtual only.
#Continuing education credits:
##Every 3 years they need to be in designated categories according to STARS requirements.
##CEUs of any kind totaling 12 must be completed annually after the first year of employment.
##Vendor Training on the current curriculum, screener tool, and assessment tool.

#

'''Other considerations:'''

# There must be proof that background checks have been SENT before the first day. Final result is due before 60 days.
# All checks, reports, etc. must be less than 12 months old at time of first day.
#If you have had legal residence outside of the state of PA in the past 5 years, additional checks for previous states will be required. Administration retains a master list for all 50 states regarding the required checks.
# Renewal Intervals:
## All background checks must be renewed every 5 years. (FBI, Police, Child Abuse, NSOR, Disclosure Statement)
## Mandated Reporter Training must be renewed every 5 years.
## Emergency Plan and Civil Rights must be reviewed annually.
## Health Report must be renewed every 2 years, BUT the TB test is only required the first time.
#Many direct care requirements are at 60 and 90 days of employment, but the employee must be treated as an aide until they are complete.
#Staff may utilize [https://team.godlovesbrookline.com/mw/index.php?title=Sprouts_Required_Logins_and_Web_Sites this reference sheet] when orienting and completing trainings for which web site/portal to go to for various requirements.

[[Category:Sprouts]]
[[Category:Administration]]

Sprouts Employee Requirements (Checks and Training) New Hire

2026-01-23T20:00:52Z

MandiSue:

The following list outlines all required paperwork for checks, trainings, etc. for any volunteer/employee through a Sprouts direct care employee. Administrative assistants, facility persons, etc. will have varying requirements depending on their job description and level of exposure to the children.

PLEASE NOTE: Unless otherwise stated, a staff member must complete the trainings, checks, etc. of ALL PREVIOUS SECTIONS in addition to their own. For example, a classroom aide must complete everything from their section, PLUS that of kitchen staff and facility persons.

=== '''Facility Persons''' (with or without regular direct child contact, in the building during child care open hours): ===
#Tax Paperwork (I9 etc.) - this is most often completed in Trinet once an invitation is sent.
#[https://epatch.pa.gov/TandCRce State Police Check]
# [https://www.compass.state.pa.us/cwis/public/home Child Abuse:] You need to make a login first if you don't have one. If you have previously done this type of background check, you can use the same login, just make sure you chose the one for EMPLOYMENT for the new check. This is required even for volunteers in a child care center.
# [https://uenroll.identogo.com/ FBI Fingerprinting:] You register and set up an appointment, then go get fingerprints. You are being fingerprinted under code: 1KG738
# [https://www.dhs.pa.gov/KeepKidsSafe/Clearances/Pages/National-Sex-Offender-Registry.aspx NSOR:] The pdf application is a little ways down the page, and directions for emailing it in are on the form itself. They will NOT accept an electronic signature - so even if you fill out all of the information digitally, you have to print it to sign it. We can print it here for you if you do not have access to a printer.
# We need 2 non-family reference letters, which includes contact information on the person who wrote it. The letter should speak about how long they have known you, your character, and how you interact with children if they have seen it.
# Proof of Age: This can be a copy of an ID, driver's license, birth certificate, etc.
#[https://www.pa.gov/agencies/dhs/resources/keep-kids-safe/child-abuse-clearances.html Disclosure Statement]: This has to have a witness. Typically this is done the first day worked in-person. Scroll down to the bottom and it is the one for "Child Care Employment."
#Home address: This can just be written on a piece of paper or on an ID/Driver's License.

=== '''Kitchen Staff''' (with or without direct child contact): ===
# [https://www.dhs.pa.gov/docs/For-Providers/Documents/Child%20Care%20Forms/CD-322%20-%20Staff%20Health%20Assessment.pdf Health Report with TB test:] This can be done with your PCP, Med Express, or anywhere that says they do "work physicals." TB test and can physical can technically be done separately, but sometimes doctors refuse to sign off on the physical without the TB first.
# General food safety training with administration (with signed record), or [https://www.alleghenycounty.us/Services/Health-Department/Food-Safety/Food-Protection-Manager-Certification Servsafe Food Handler or Manager Certification], as applicable.
# USDA Trainings as applicable to the programs they serve (CACFP, At Risk, SFSP, school pantry, etc.) This may be in person trainings with the Kitchen Manager or Administration, or specific courses found at [https://childnutritiontoolbox.com/login/index.php Child Nutrition Toolbox]. You will have to make a login first when completing online courses.
#Civil Rights Training: This is a printed, 2-part, slide deck with a signature page attesting that it has been reviewed. The slides are the required training for GPCFB and the USDA.
#Emergency Plan Training: This is completed with an administrator (with a signature page attesting it has been reviewed), or via a Google Form.
# [https://www.reportabusepa.pitt.edu/ Mandated Reporter Training:] You need to make a login first if you don't have one. If you have previously done this training, you can use the same login.

=== '''All direct care staff members''' (Sprouts Administrators, Aides, AGS, and GS): ===
# "PA Required Health and Safety for Centers-Group Child Care Part 1" and "PA Required Health and Safety for Centers-Group Child Care Part 2" There are 2 courses that must be completed on [https://od.bkc.psu.edu/user/sign_in Better Kid Care]. You will need to create a login. It will ask many questions about our center. Answers to those questions can be found [https://team.godlovesbrookline.com/mw/index.php?title=Sprouts_Training_Login_Questions here].
#High School Diploma/GED, or highest level of education if more than high school. This can be unofficial transcripts or a diploma. Incomplete degrees should also be collected (such as a few college credits).
#Hours worked with children. This is different based on education level and college credits earned in ECE/social sciences. It will be 0-2500 hours and can be a total among multiple sources.
##Hours documentation for volunteering or with no access to pay stubs should be completed on [https://www.dhs.pa.gov/docs/For-Providers/Documents/Child%20Care%20Forms/Child%20Care%20Employment%20Verification%20Form.pdf this form.] PLEASE NOTE: Sometimes the form may need adjusted for instances such as hours at a large one-time event. The most important information is the date(s), number of hours worked with children, and signature/contact person verifying.
#Create a [https://identity.newworldnow.com/account/login?returnUrl=%2Fconnect%2Fauthorize%2Fcallback%3Fclient_id%3DSW5zaWdodCBSZWdpc3RyeSBQQSBWNiAoUHJvZCk%253D%26redirect_uri%3Dhttps%253A%252F%252Fwww.papdregistry.org%252Fsignin-oidc%26response_mode%3Dform_post%26response_type%3Dcode%2520id_token%2520token%26scope%3Dopenid%2520role%2520email%2520profile%2520nwn.insight.elearning.webapi%2520nwn.insight.webapi%2520nwn.insight.identity.webapi%2520offline_access%26state%3DOpenIdConnect.AuthenticationProperties%253DfSpqp-TDfN7epYsn3-fj6plELLEX2DudFn6Lju1rv-fsLZBrqLLF7lhnCrDk-TERfVacswlRp2VnY1McU7opCZhXRc8GG7anyvqys7biYcx8LjrN2YwF5u9Q73ftCjmmITvpIyhK-pWr9Z0ozZIwJsnHkkSEGdNfUw5cZrbk8HexhcvItFcRpXGpMJarhuq8I3tg9ntRo4g2a7fLkBtO0no6qlFK16fynpnzc3kS12YFKxo4AIMCEIFUlABsn1ulkwNrxuUptIbxOsP_qnYe97ytwMp9xG97kh06hoHKXxErlP4oQEw8rR8BV91El-QviLhR7VV3gB7F9UIvDH1mvlihUb7kURi3ZifSzQGt8JKUwEmxh0ja6x9OLSYLeHMSK4XO76y39nTKcONAMs1txg%26nonce%3D638070625164456384.YjIyYzViOGUtOGJlMi00MzE5LTg2NjAtNjYzNWVmMDBiMjc3YjAzOTc3NGUtY2NmYy00MTgwLWI0NDEtNzU2NDBhODI0MmY5%26ui_locales%3Deng PA Keys] account and complete the following:
##Verify employment with Sprouts/Tree of Life
##Take the self-assessment
##Enter at least one goal in the PD Plan area
##Apply for the career pathway
#"Overview of Keystone STARS: Pennsylvania's Quality Rating and Improvement System (QRIS)" must be completed on PA Keys. You will need to create a login (as mentioned in another requirement).
#Fire Safety course must be completed. This can be in person (sometimes in conjunction with CPR/First Aid), or online via PA Keys.
#CPR/First Aid that i conducted by a PQAS instructor. It can be blended or in person, but canNOT be virtual only.
#Continuing education credits:
##Every 3 years they need to be in designated categories according to STARS requirements.
##CEUs of any kind totaling 12 must be completed annually after the first year of employment.

#

'''Other considerations:'''

# There must be proof that background checks have been SENT before the first day. Final result is due before 60 days.
# All checks, reports, etc. must be less than 12 months old at time of first day.
#If you have had legal residence outside of the state of PA in the past 5 years, additional checks for previous states will be required. Administration retains a master list for all 50 states regarding the required checks.
# Renewal Intervals:
## All background checks must be renewed every 5 years. (FBI, Police, Child Abuse, NSOR, Disclosure Statement)
## Mandated Reporter Training must be renewed every 5 years.
## Emergency Plan and Civil Rights must be reviewed annually.
## Health Report must be renewed every 2 years, BUT the TB test is only required the first time.
#Many direct care requirements are at 60 and 90 days of employment, but the employee must be treated as an aide until they are complete.
#Staff may utilize [https://team.godlovesbrookline.com/mw/index.php?title=Sprouts_Required_Logins_and_Web_Sites this reference sheet] when orienting and completing trainings for which web site/portal to go to for various requirements.

[[Category:Sprouts]]
[[Category:Administration]]

Slack

2026-01-14T18:17:35Z

MandiSue:

[[Category: Sprouts]]
[[Category: Staff]]
[[Category: Technology]]
[[Category: Volunteer]]

Upon hire, you will be given access to our Sprouts channels in Slack, as well as other channels as appropriate. At Brookline Sprouts, we encourage frequent communication via Slack. This online platform allows our team to communicate successes and opportunities within the program to maintain the quality of the program. Parent engagement, student behaviors, facility needs, curriculum, and more can be discussed and implemented via this online platform. It is expected that every employee check Slack at least once per shift or week, whichever is more frequent, but we encourage daily use.

All Sprouts staff should be members of the following:

# admin-clockingadjustments
# admin-staff-all
# facilities
# general
# sprouts-announcements
# sprouts-class-schoolage
# sprouts-class-up-prek
# sprouts-class-down-prek
#sprouts-team-kitchen
# sprouts-team-staff-volunteers
# supplies
# tech-requests

Other channels may be required based on position, such as a teaching leads channel.

Employee Termination Checklist

2026-01-11T23:24:00Z

MandiSue:

No Photo Release Sprouts Children

2025-12-28T12:15:12Z

MandiSue: Created page with "While we have a photo release included in our enrollment packet, there are some families who opted out of this for personal or legal reasons (such as fostering). [https://docs.google.com/document/d/1baHZvnC4ivJowuh3w3cjxp-VNMCovQJ6qS-hUSRJ1Wo/edit?tab=t.0 This document] shows a list of the faces of the children who should not be include din social media or other public photos. If you do not have access to this document and believe that you should, you may request access..."

While we have a photo release included in our enrollment packet, there are some families who opted out of this for personal or legal reasons (such as fostering). [https://docs.google.com/document/d/1baHZvnC4ivJowuh3w3cjxp-VNMCovQJ6qS-hUSRJ1Wo/edit?tab=t.0 This document] shows a list of the faces of the children who should not be include din social media or other public photos. If you do not have access to this document and believe that you should, you may request access through the google docs prompt or reach out to the Sprouts Director.

Organization Operated Social Media Accounts

2025-12-19T18:15:12Z

MandiSue:

=Organization Operated Social Media Accounts=
==Ownership==
The Organization maintains ownership of all social media accounts managed by the name of or brands operated within the church. Listed below are the official social media pages of the church:
*'''Facebook Pages:'''
**[https://www.facebook.com/pittsburghrevival Pittsburgh Revival]
**[https://www.facebook.com/brooklinesprouts Brookline Sprouts]
**[https://www.facebook.com/SPOAC412 SPOAC412]
**[https://www.facebook.com/RecoveryChurchOrchard Recovery Church Orchard]
*'''Linked In:'''
**SPOAC
*'''Indeed:'''
**Indeed Link
*Instagram
**[https://www.instagram.com/brooklinesprouts/ Brookline Sprouts]
*Next Door
**link
*TikTok
**link

==Administrators==
*It is required that the '''Senior Pastor''' and the '''Director of Operations''' have administrative privileges on all social media accounts.
*Staff members are not permitted to create other social media accounts without the explicit permission of the Senior Pastor.
==Publishing Policies==
*In order to maintain a cohesive marketing message across all platforms, specific publishing policy requirements may be established for different brands operated by the church.

Sprouts Employee Requirements (Checks and Training) New Hire

2025-12-18T22:23:28Z

MandiSue:

The following list outlines all required paperwork for checks, trainings, etc. for any volunteer/employee through a Sprouts direct care employee. Administrative assistants, facility persons, etc. will have varying requirements depending on their job description and level of exposure to the children.

PLEASE NOTE: Unless otherwise stated, a staff member must complete the trainings, checks, etc. of ALL PREVIOUS SECTIONS in addition to their own. For example, a classroom aide must complete everything from their section, PLUS that of kitchen staff and facility persons.

=== '''Facility Persons''' (with or without regular direct child contact, in the building during child care open hours): ===
#Tax Paperwork (I9 etc.) - this is most often completed in Trinet once an invitation is sent.
#[https://epatch.pa.gov/TandCRce State Police Check]
# [https://www.compass.state.pa.us/cwis/public/home Child Abuse:] You need to make a login first if you don't have one. If you have previously done this type of background check, you can use the same login, just make sure you chose the one for EMPLOYMENT for the new check. This is required even for volunteers in a child care center.
# [https://uenroll.identogo.com/ FBI Fingerprinting:] You register and set up an appointment, then go get fingerprints. You are being fingerprinted under code: 1KG738
# [https://www.dhs.pa.gov/KeepKidsSafe/Clearances/Pages/National-Sex-Offender-Registry.aspx NSOR:] The pdf application is a little ways down the page, and directions for emailing it in are on the form itself.
# We need 2 non-family reference letters, which includes contact information on the person who wrote it. The letter should speak about how long they have known you, your character, and how you interact with children if they have seen it.
# Proof of Age: This can be a copy of an ID, driver's license, birth certificate, etc.
#[https://www.pa.gov/agencies/dhs/resources/keep-kids-safe/child-abuse-clearances.html Disclosure Statement]: This has to have a witness. Typically this is done the first day worked in-person. Scroll down to the bottom and it is the one for "Child Care Employment."
#Home address: This can just be written on a piece of paper or on an ID/Driver's License.

=== '''Kitchen Staff''' (with or without direct child contact): ===
# [https://www.dhs.pa.gov/docs/For-Providers/Documents/Child%20Care%20Forms/CD-322%20-%20Staff%20Health%20Assessment.pdf Health Report with TB test:] This can be done with your PCP, Med Express, or anywhere that says they do "work physicals." TB test and can physical can technically be done separately, but sometimes doctors refuse to sign off on the physical without the TB first.
# General food safety training with administration (with signed record), or [https://www.alleghenycounty.us/Services/Health-Department/Food-Safety/Food-Protection-Manager-Certification Servsafe Food Handler or Manager Certification], as applicable.
# USDA Trainings as applicable to the programs they serve (CACFP, At Risk, SFSP, school pantry, etc.) This may be in person trainings with the Kitchen Manager or Administration, or specific courses found at [https://childnutritiontoolbox.com/login/index.php Child Nutrition Toolbox]. You will have to make a login first when completing online courses.
#Civil Rights Training: This is a printed, 2-part, slide deck with a signature page attesting that it has been reviewed. The slides are the required training for GPCFB and the USDA.
#Emergency Plan Training: This is completed with an administrator (with a signature page attesting it has been reviewed), or via a Google Form.
# [https://www.reportabusepa.pitt.edu/ Mandated Reporter Training:] You need to make a login first if you don't have one. If you have previously done this training, you can use the same login.

=== '''All direct care staff members''' (Sprouts Administrators, Aides, AGS, and GS): ===
# "PA Required Health and Safety for Centers-Group Child Care Part 1" and "PA Required Health and Safety for Centers-Group Child Care Part 2" There are 2 courses that must be completed on [https://od.bkc.psu.edu/user/sign_in Better Kid Care]. You will need to create a login. It will ask many questions about our center. Answers to those questions can be found [https://team.godlovesbrookline.com/mw/index.php?title=Sprouts_Training_Login_Questions here].
#High School Diploma/GED, or highest level of education if more than high school. This can be unofficial transcripts or a diploma. Incomplete degrees should also be collected (such as a few college credits).
#Hours worked with children. This is different based on education level and college credits earned in ECE/social sciences. It will be 0-2500 hours and can be a total among multiple sources.
##Hours documentation for volunteering or with no access to pay stubs should be completed on [https://www.dhs.pa.gov/docs/For-Providers/Documents/Child%20Care%20Forms/Child%20Care%20Employment%20Verification%20Form.pdf this form.] PLEASE NOTE: Sometimes the form may need adjusted for instances such as hours at a large one-time event. The most important information is the date(s), number of hours worked with children, and signature/contact person verifying.
#Create a [https://identity.newworldnow.com/account/login?returnUrl=%2Fconnect%2Fauthorize%2Fcallback%3Fclient_id%3DSW5zaWdodCBSZWdpc3RyeSBQQSBWNiAoUHJvZCk%253D%26redirect_uri%3Dhttps%253A%252F%252Fwww.papdregistry.org%252Fsignin-oidc%26response_mode%3Dform_post%26response_type%3Dcode%2520id_token%2520token%26scope%3Dopenid%2520role%2520email%2520profile%2520nwn.insight.elearning.webapi%2520nwn.insight.webapi%2520nwn.insight.identity.webapi%2520offline_access%26state%3DOpenIdConnect.AuthenticationProperties%253DfSpqp-TDfN7epYsn3-fj6plELLEX2DudFn6Lju1rv-fsLZBrqLLF7lhnCrDk-TERfVacswlRp2VnY1McU7opCZhXRc8GG7anyvqys7biYcx8LjrN2YwF5u9Q73ftCjmmITvpIyhK-pWr9Z0ozZIwJsnHkkSEGdNfUw5cZrbk8HexhcvItFcRpXGpMJarhuq8I3tg9ntRo4g2a7fLkBtO0no6qlFK16fynpnzc3kS12YFKxo4AIMCEIFUlABsn1ulkwNrxuUptIbxOsP_qnYe97ytwMp9xG97kh06hoHKXxErlP4oQEw8rR8BV91El-QviLhR7VV3gB7F9UIvDH1mvlihUb7kURi3ZifSzQGt8JKUwEmxh0ja6x9OLSYLeHMSK4XO76y39nTKcONAMs1txg%26nonce%3D638070625164456384.YjIyYzViOGUtOGJlMi00MzE5LTg2NjAtNjYzNWVmMDBiMjc3YjAzOTc3NGUtY2NmYy00MTgwLWI0NDEtNzU2NDBhODI0MmY5%26ui_locales%3Deng PA Keys] account and complete the following:
##Verify employment with Sprouts/Tree of Life
##Take the self-assessment
##Enter at least one goal in the PD Plan area
##Apply for the career pathway
#"Overview of Keystone STARS: Pennsylvania's Quality Rating and Improvement System (QRIS)" must be completed on PA Keys. You will need to create a login (as mentioned in another requirement).
#Fire Safety course must be completed. This can be in person (sometimes in conjunction with CPR/First Aid), or online via PA Keys.
#CPR/First Aid that i conducted by a PQAS instructor. It can be blended or in person, but canNOT be virtual only.
#Continuing education credits:
##Every 3 years they need to be in designated categories according to STARS requirements.
##CEUs of any kind totaling 12 must be completed annually after the first year of employment.

#

'''Other considerations:'''

# There must be proof that background checks have been SENT before the first day. Final result is due before 60 days.
# All checks, reports, etc. must be less than 12 months old at time of first day.
#If you have had legal residence outside of the state of PA in the past 5 years, additional checks for previous states will be required. Administration retains a master list for all 50 states regarding the required checks.
# Renewal Intervals:
## All background checks must be renewed every 5 years. (FBI, Police, Child Abuse, NSOR, Disclosure Statement)
## Mandated Reporter Training must be renewed every 5 years.
## Emergency Plan and Civil Rights must be reviewed annually.
## Health Report must be renewed every 2 years, BUT the TB test is only required the first time.
#Many direct care requirements are at 60 and 90 days of employment, but the employee must be treated as an aide until they are complete.
#Staff may utilize [https://team.godlovesbrookline.com/mw/index.php?title=Sprouts_Required_Logins_and_Web_Sites this reference sheet] when orienting and completing trainings for which web site/portal to go to for various requirements.

[[Category:Sprouts]]
[[Category:Administration]]

Food During Classroom Shifts

2025-12-12T16:14:48Z

MandiSue:

=== Purpose ===
The purpose of this policy is to create a fair, professional, and safe classroom environment by setting clear expectations around staff eating while caring for children. Limiting food consumption in the classroom helps:

* Reduce feelings of inequity when children see adults eating food they cannot have. (And avoid favoritism among children if some can eat it and some cannot.)
* Minimize conflict between staff related to outside food and meal orders.
* Support cleanliness and reduce pests or spills.
* Limit liability related to food allergies and other health concerns.
* Promote professionalism and healthy modeling for children by eating during designated meal and break times.

Teachers, volunteers, and other staff are expected to model healthy habits and professionalism by eating during designated meal and break times only.

=== Scope ===
This policy applies to all staff members (teachers, assistants, floaters, volunteers, and any other adults) who are in direct care of children in a classroom while children are present.

=== General Policy ===
When children are present in the classroom, staff may not eat personal food, including but not limited to:

* Snacks (chips, candy, pastries, etc.).
* Takeout or delivery food (e.g., DoorDash, Uber Eats, Grubhub).
* Leftovers brought from home.
* Full meals of any kind.

Food is to be eaten:

* During scheduled staff breaks in the designated break room or another approved non-classroom space.
* During staff meal times as defined in the [[Break and Meal Policy]].
* During program-approved classroom meal or snack times provided for children.
*During nap time as long as it is not a disruption.

During program-approved classroom meal or snack times:

* Staff may eat their own meal or snack while seated with children, as long as they continue to actively supervise and support the children.
* Staff may '''not''' share any of their personal food or drink with children. This includes both "enrolled" children and "neighborhood" children during open site programming.
* All food and drink served to children must come from approved meals, snacks, or family-provided items according to the meal and allergy policies. If staff would like to share food with the children, it is subject to all of the policies that a family would be related to birthday cupcakes, ordering pizza to go with lunch, etc. This includes aspects such as coordinating with the kitchen manager and ensuring that items are store-bought.

Gum and mints are permitted for staff and do not fall under this restriction as long as they do not create a disruption or safety concern.

Nonalcoholic hot or cold drinks are permitted in the classroom while staff are supervising children, provided they are in lidded containers and left on surfaces to avoid spills, safety concerns, and distractions.

=== Medical Exceptions ===
We recognize that some staff may have medical needs that occasionally require food intake outside of scheduled break or meal times.

* Staff with medically relevant needs may keep small, appropriate food items accessible (for example, for blood sugar management).
* These items may be eaten while supervising children if medically necessary.
* Staff are encouraged to be as discreet as reasonably possible to reduce confusion or feelings of unfairness among children.
* No doctor’s note is required; staff should, however, communicate ongoing medical needs to their supervisor so that appropriate support and coverage can be arranged when needed.

In urgent situations (e.g., sudden dizziness, low blood sugar), staff may take a quick, necessary bite of a medically relevant snack or step out briefly if coverage is available, consistent with all safety and ratio policies.

=== Outside Food Orders ===
Staff may place personal food delivery orders (e.g., Door Dash, Uber Eats, Grub Hub, etc.) under the following conditions:

* It is inappropriate to step out of the classroom to receive a delivery while responsible for children.
* Food from deliveries must not be opened or eaten in the classroom while children are present, except during program-approved classroom meal or snack times as described above.
* Staff should time deliveries so that orders arrive during their scheduled break or meal time.

All outside food brought in for staff use remains subject to this policy and the broader meal service and allergy policies.

=== Roles and Responsibilities ===

* '''All classroom staff''' are responsible for following this policy and planning their meals and snacks around scheduled breaks and meal times.
* '''Any staff member''' may gently remind another staff member of this policy if they observe eating in the classroom during non-designated times.
* '''Lead teachers, supervisors, and administrators''' are responsible for coaching, clarifying expectations, and helping staff problem-solve if they are struggling to manage food needs within the policy.

This is a coaching-oriented policy. The goal is to support staff and maintain a healthy environment, not to punish. Concerns will typically be addressed through conversation, reminders, and collaborative problem-solving.

=== Communication ===
This policy should be:

* Reviewed with all new hires during orientation.
* Discussed in staff meetings as needed, especially when questions or patterns arise.
* Available in written form on the staff wiki and linked alongside the [[Break and Meal Policy]] and meal service guidelines.

Questions or concerns about how to apply this policy in specific situations should be directed to a supervisor or administrator.

=== See Also ===

[[Break and Meal Policy]]
[[Category:Sprouts]]
[[Category:Staff]]

Food During Classroom Shifts

2025-12-10T22:10:13Z

MandiSue: /* Purpose */

=== Purpose ===
The purpose of this policy is to create a fair, professional, and safe classroom environment by setting clear expectations around staff eating while caring for children. Limiting food consumption in the classroom helps:

* Reduce feelings of inequity when children see adults eating food they cannot have.
* Minimize conflict between staff related to outside food and meal orders.
* Support cleanliness and reduce pests or spills.
* Limit liability related to food allergies and other health concerns.
* Promote professionalism and healthy modeling for children by eating during designated meal and break times.

Teachers, volunteers, and other staff are expected to model healthy habits and professionalism by eating during designated meal and break times only.

=== Scope ===
This policy applies to all staff members (teachers, assistants, floaters, volunteers, and any other adults) who are in direct care of children in a classroom while children are present.

=== General Policy ===
When children are present in the classroom, staff may not eat personal food, including but not limited to:

* Snacks (chips, candy, pastries, etc.).
* Takeout or delivery food (e.g., DoorDash, Uber Eats, Grubhub).
* Leftovers brought from home.
* Full meals of any kind.

Food is to be eaten:

* During scheduled staff breaks in the designated break room or another approved non-classroom space.
* During staff meal times as defined in the [[Break and Meal Policy]].
* During program-approved classroom meal or snack times provided for children.
*During nap time as long as it is not a disruption.

During program-approved classroom meal or snack times:

* Staff may eat their own meal or snack while seated with children, as long as they continue to actively supervise and support the children.
* Staff may '''not''' share any of their personal food or drink with children. This includes both "enrolled" children and "neighborhood" children during open site programming.
* All food and drink served to children must come from approved meals, snacks, or family-provided items according to the meal and allergy policies. If staff would like to share food with the children, it is subject to all of the policies that a family would be related to birthday cupcakes, ordering pizza to go with lunch, etc. This includes aspects such as coordinating with the kitchen manager and ensuring that items are store-bought.

Gum and mints are permitted for staff and do not fall under this restriction as long as they do not create a disruption or safety concern.

Nonalcoholic hot or cold drinks are permitted in the classroom while staff are supervising children, provided they are in lidded containers and left on surfaces to avoid spills, safety concerns, and distractions.

=== Medical Exceptions ===
We recognize that some staff may have medical needs that occasionally require food intake outside of scheduled break or meal times.

* Staff with medically relevant needs may keep small, appropriate food items accessible (for example, for blood sugar management).
* These items may be eaten while supervising children if medically necessary.
* Staff are encouraged to be as discreet as reasonably possible to reduce confusion or feelings of unfairness among children.
* No doctor’s note is required; staff should, however, communicate ongoing medical needs to their supervisor so that appropriate support and coverage can be arranged when needed.

In urgent situations (e.g., sudden dizziness, low blood sugar), staff may take a quick, necessary bite of a medically relevant snack or step out briefly if coverage is available, consistent with all safety and ratio policies.

=== Outside Food Orders ===
Staff may place personal food delivery orders (e.g., Door Dash, Uber Eats, Grub Hub, etc.) under the following conditions:

* It is inappropriate to step out of the classroom to receive a delivery while responsible for children. Coverage must be arranged through normal procedures if a staff member needs to step away for any reason.
*Food from deliveries must not be opened or eaten in the classroom while children are present, except during program-approved classroom meal or snack times as described above.
* Staff should time deliveries so that orders arrive during their scheduled break or meal time.
* Staff are encouraged to coordinate group orders, when desired, in a way that supports team unity and occurs on break times, not during active classroom supervision.

All outside food brought in for staff use remains subject to this policy and the broader meal service and allergy policies.

=== Equity, Cleanliness, and Liability ===
To protect children and staff:

* Staff should avoid eating in ways that highlight differences between what adults can have and what children are allowed to have, in order to reduce feelings of unfairness.
* Staff may not share personal food or drink with children at any time.
* Food consumption in non-designated times and places can contribute to pests, spills, and sanitation issues and is therefore discouraged outside meal/break times.
* Staff must remain mindful that outside food can introduce untracked allergens into the classroom environment.

These expectations are intended to promote a fair, predictable, and safe environment for all students and staff.

=== Roles and Responsibilities ===

* '''All classroom staff''' are responsible for following this policy and planning their meals and snacks around scheduled breaks and meal times.
* '''Any staff member''' may gently remind another staff member of this policy if they observe eating in the classroom during non-designated times.
* '''Lead teachers, supervisors, and administrators''' are responsible for coaching, clarifying expectations, and helping staff problem-solve if they are struggling to manage food needs within the policy.

This is a coaching-oriented policy. The goal is to support staff and maintain a healthy environment, not to punish. Concerns will typically be addressed through conversation, reminders, and collaborative problem-solving.

=== Communication ===
This policy should be:

* Reviewed with all new hires during orientation.
* Discussed in staff meetings as needed, especially when questions or patterns arise.
* Available in written form on the staff wiki and linked alongside the [[Break and Meal Policy]] and meal service guidelines.

Questions or concerns about how to apply this policy in specific situations should be directed to a supervisor or administrator.

=== See Also ===

[[Break and Meal Policy]]
[[Category:Sprouts]]
[[Category:Staff]]

Sprouts Festival of Trees Staff Policy

2025-12-10T16:52:42Z

MandiSue: /* Overview */

= Purpose =
This policy establishes clear expectations for Sprouts staff participating in the annual Festival of Trees. It outlines how classroom trees are created, decorated, displayed, and how children’s ornaments are personalized and distributed.

= Scope =
This policy applies to:
* All Sprouts classrooms and ancillary programs participating in the Festival of Trees (such as feeding programs).
* All Sprouts teachers, assistant teachers, and classroom support staff.
* Any other staff or volunteers assisting with Sprouts trees.

= Overview =
Each Sprouts classroom is assigned one tree to decorate for the Festival of Trees.
* Tree ornaments are made by the children in that classroom.
* Teachers and staff are responsible for helping children create ornaments and for building excitement about the tree and the event.
* Sprouts trees will be included in the public Festival of Trees event and then moved to the community room for display throughout the season.

= Ornament Guidelines =
All ornaments for Sprouts trees must:
* Be created by or with the participation of the children in the classroom.
**Up to 20% of ornaments may be created by staff members/adults (such as 3d printed name ornaments, standard ball ornaments) as "filler."
* Include a clear personalization element representing each enrolled child so it is obvious which child the ornament belongs to. Acceptable personalization may include:
** A photo of the child.
** A handprint, footprint, or similar unique mark.
** The child’s name clearly written (preferably in their own hand).
** Another simple, identifiable marker approved by Sprouts Administration.

Additional expectations:
* Ornaments should be age-appropriate and safe for children to create and handle.
* Ornaments should be durable enough to hang on the tree and be transported home.
* Whenever possible, ornaments should reflect the theme (if any) decided by the teaching lead and/or Sprouts Administration.
*Ornaments should be started at least 2 weeks before the event to allow enough time for all children to participate. Ornaments should be complete by 4 days before the event. If a child has not completed at least 1 ornament by that date, the lead teacher will notify Sprouts Administration who and why (such as extended illness or late drop offs).

= Distribution of Ornaments =
Each child’s ornament will be kept on the tree at least until the end of the festival period.

Ornaments may be distributed:
* On the last day of school before Winter Break
*On a child's last day before they will be gone over Winter Break (such as planned absence to go out of town)
* At the Winter Concert for Preschool

Whichever option best serves the children and families and is determined by Sprouts leadership in consultation with the Festival of Trees Committee should be utilized.

The lead teacher is responsible for:
* Ensuring that each ornament is returned to the correct child.
* Communicating with families about when ornaments will be sent home.

= Tree Design and Layout =
* The lead teacher after collecting the input of the rest of the classroom staff, in consultation with Administration, will determine the overall design and layout of the classroom tree. Tree theme and general ornament design should be determined by 4 weeks before the event.
* Teachers are encouraged to:
** Involve children in age-appropriate decisions
** Keep the design welcoming, festive, and appropriate for a family-friendly setting

= Tree Setup and Tear-Down =
* The tree will be set up and decorated by the lead teacher, with optional assistance from classroom staff and children, as appropriate for the age group. The tree decorating should be complete at least 24 hours before the first day of the festival, if not sooner.
* Teachers may include the children in setup and decorating as a learning and community-building activity.
* The teacher (with classroom staff support) is responsible for:
** Ensuring the tree is fully decorated by the deadline set by the Festival of Trees Committee.
** Ensuring the area around the tree is safe, tidy, and accessible.
** Assisting with the removal of ornaments and the tear-down of the tree after the display period is over.

= Display Timeline and Location =
* Sprouts trees will be part of the main Festival of Trees event.
* After the event, Sprouts classroom trees will be moved to the community room for ongoing display throughout the season, according to the schedule determined by the Festival of Trees Committee and Sprouts leadership. Ancillary program trees may or may not be moved to the community room.
* Any changes to display location or timeline will be communicated to staff by Sprouts leadership.

= Program Book Submissions =
Information, photos, or descriptions for the Festival of Trees program book (or similar printed/digital materials) must be submitted by the deadlines set by the Festival of Trees Committee. Lead teachers are responsible for submitting their tree descriptions related to the chosen theme. Sprouts Administration will provide additional promotional text to be placed at the end of their description.

= Communication and Questions =
* Questions about this policy or the Festival of Trees process should be directed to Sprouts leadership or the Festival of Trees Committee.
* Any exceptions to this policy must be approved in advance by Sprouts leadership.

[[Category:Festival of Trees]]
[[Category:Staff]]
[[Category:Sprouts]]

Employee Termination Checklist

2025-12-03T16:42:39Z

MandiSue:

When an employee is leaving the organization's employment, the following must be considered:

*☐ Disable the employee's work email account.
*☐ Remove the employee from private Slack channels.
*☐ Disable the employee's key fob and/or door codes.
*☐ Return company credit card and any outstanding reciepts.
*☐ Collect all company-provided electronics, such as laptops, tablets, and phones.
*☐ Ensure the resignation letter is received and properly filed.
*☐ Conduct an exit interview to gather feedback and insights.
*☐ Announce the departure to Sprouts families, if applicable.
*☐ Retrieve any company-owned physical property, including paperwork, manuals, or other items.
*☐ Transfer all work-related documents from the employee’s Google Drive to shared team drives.
*☐ Terminate the employee in TriNet or the HR program used.
*☐Alert Aflac dental and/or Accident/STD program to remove them from the program.
* '''Disable or remove access to the following logins:'''
** ☐ GoTo
** ☐ UniFi
** ☐ Brightwheel
** ☐ PEARS (including removing them from the contact list)
** ☐ GPCFB
**☐ Canva
** ☐ Shared Google Drive folders and documents
**Facebook and other Social Media

[[Category:Administration]]

Sprouts Continuing Education

2025-12-02T19:33:53Z

MandiSue:

Brookline Sprouts is committed to maintaining high-quality programming through ongoing professional development. All staff members are required to complete annual trainings mandated by the Pennsylvania Department of Human Services (DHS) and Keystone STARS, including but not limited to health and safety, child development, emergency preparedness, and all other topics prescribed by regulations. In addition to these required hours, we strongly encourage all employees to pursue lifelong learning, expand their skills, and participate in optional trainings that support best practices, strengthen classroom quality, and contribute to their professional growth.

All classroom staff will also complete necessary vendor training for current curriculum, screeners, and assessment tools.

Non-instructional and support staff are also expected to engage in training that is relevant to their job duties. They will complete at least Non-instructional Staff: Create a Positive Climate for Children training. This may include, but is not limited to, training related to ELRC invoicing, USDA Child and Adult Care Food Program (CACFP) recordkeeping, administrative procedures, customer service, safety practices, or other operational responsibilities. These trainings ensure that all members of our team are equipped with the knowledge and competencies necessary to support the overall functioning of our program.

We also encourage lifelong learning via our Education Reimbursement Policy to help with the financial burden of education.

Index.php?title=Category:Parent Feedback Policy

2025-12-01T20:25:53Z

MandiSue: MandiSue moved page Index.php?title=Category:Parent Feedback Policy to Parent Feedback Policy

#REDIRECT [[Parent Feedback Policy]]

Parent Feedback Policy

2025-12-01T20:25:53Z

MandiSue: MandiSue moved page Index.php?title=Category:Parent Feedback Policy to Parent Feedback Policy

At Sprouts, we value parent feedback and input. We believe that parents and our staff are part of a large community-based team, raising our community's children together. To support this, we take communication with parents seriously. We send surveys to parents regularly, and incorporate parent feedback gathered through these surveys into policies and procedures regularly. Further, we do our best to honor parent requests, making reasonable changes and accommodations in accordance with parent requests.

Parents are encouraged to make requests through Brightwheel messaging, although verbal requests may be accepted as well.

When a request has been made, employees should post the request in Slack, wait for approval from an administrator, then implement the request to the best of their abilities after it has been approved by an administrator.

Administrators should post the request in the administrators' channel, then if the request is not deemed unreasonable, administrators should inform staff and parents that the request may be honored. Staff should ensure that the request is honored.

If the request is deemed unreasonable by administrators, a meeting must be set between an administrator and parent to discuss the request and offer reasonable accommodations to fulfill parent wishes to the best of Sprouts' ability.

Common reasonable parent requests that Sprouts has or currently does fulfill include things like: Adding a particular child-friendly song to music and movement time, allowing a child to wear a watch, reminding a child to drink water at regular intervals, hanging extra family pictures in the classroom, and reading particular favorite books during story time.

No requests that violate contracts or requirements dictated by agencies such as DHS, USDA, ACHD, or other regulatory body will be considered a reasonable accommodation. An example of an unreasonable request may be: Not requiring a child to stay on their cots during naptime, not taking a child outside at all, not allowing a child to drink water all day, allowing a child to bring a weapon to the program, etc.

{{DEFAULTSORT:Parent Feedback Policy}}
[[Category:Sprouts]]

Parent Feedback Policy

2025-12-01T19:01:41Z

MandiSue:

At Sprouts, we value parent feedback and input. We believe that parents and our staff are part of a large community-based team, raising our community's children together. To support this, we take communication with parents seriously. We will do our best to honor parent requests, making reasonable changes and accommodations in accordance with parent requests.

Parents are encouraged to make requests through Brightwheel messaging, although verbal requests may be accepted as well.

When a request has been made, employees should post the request in Slack, wait for approval from an administrator, then implement the request to the best of their abilities after it has been approved by an administrator.

Administrators should post the request in the administrators' channel, then if the request is not deemed unreasonable within 24 hours, administrators should inform staff and parents that the request may be honored. Staff should ensure that the request is honored within the week.

If the request is deemed unreasonable by administrators, a meeting must be set between an administrator and parent to discuss the request and offer reasonable accommodations to fulfill parent wishes to the best of Sprouts' ability.

Common reasonable parent requests that Sprouts has or currently does fulfill include things like: Adding a particular child-friendly song to music and movement time, allowing a child to wear a watch, reminding a child to drink water at regular intervals, hanging extra family pictures in the classroom, and reading particular favorite books during story time.

An example of an unreasonable request may be: Not requiring a child to stay on their cots during naptime, not taking a child outside at all, not allowing a child to drink water all day, allowing a child to bring a weapon to the program, etc.

{{DEFAULTSORT:Parent Feedback Policy}}
[[Category:Sprouts]]

Sprouts Continuing Education

2025-12-01T18:27:39Z

MandiSue: Created page with "Brookline Sprouts is committed to maintaining high-quality programming through ongoing professional development. All staff members are required to complete annual trainings mandated by the Pennsylvania Department of Human Services (DHS) and Keystone STARS, including but not limited to health and safety, child development, emergency preparedness, and all other topics prescribed by regulations. In addition to these required hours, we strongly encourage all employees to pur..."

Brookline Sprouts is committed to maintaining high-quality programming through ongoing professional development. All staff members are required to complete annual trainings mandated by the Pennsylvania Department of Human Services (DHS) and Keystone STARS, including but not limited to health and safety, child development, emergency preparedness, and all other topics prescribed by regulations. In addition to these required hours, we strongly encourage all employees to pursue lifelong learning, expand their skills, and participate in optional trainings that support best practices, strengthen classroom quality, and contribute to their professional growth.

All classroom staff will also complete necessary vendor training for current curriculum, screeners, and assessment tools.

Non-instructional and support staff are also expected to engage in training that is relevant to their job duties. This may include, but is not limited to, training related to ELRC invoicing, USDA Child and Adult Care Food Program (CACFP) recordkeeping, administrative procedures, customer service, safety practices, or other operational responsibilities. These trainings ensure that all members of our team are equipped with the knowledge and competencies necessary to support the overall functioning of our program.

We also encourage lifelong learning via our Education Reimbursement Policy to help with the financial burden of education.

Sprouts Administrator on Duty

2025-11-24T16:47:47Z

MandiSue:

== Role Overview ==
The Admin on Duty (AoD) ensures smooth daily operations, provides immediate support to staff and families, and maintains program quality and safety during operating hours. The AoD serves as the primary point of contact for operational needs when other administrative staff are unavailable or assigned to other responsibilities.

'''It is a scheduled, firm shift, comparable to a classroom shift.''' Staff assigned as AoD must be present, on time, and fully available for operational responsibilities for the duration of the shift. The AoD must remain on-site for the entire shift, unless they make arrangements with another Administrator prior to leaving the facility for coverage.

Being the AoD does not mean you are working alone or without support. The AoD may freely communicate with other administrative team members for assistance, input, or guidance at any time during their shift. Collaboration among administrators is expected and encouraged. However, the AoD is the designated first point of contact for staff, families, and operational needs. This means that while the AoD can seek help and escalate decisions when appropriate, they are responsible for responding first, gathering information, and initiating solutions. This role also ensures that at least one Administrator is on site and available during all appropriate times.

In short, the AoD leads the immediate response, but does not work in isolation. Other administrators remain available for consultation, problem solving, and backup as needed.

== Primary Responsibilities ==

* Serve as the first responder for float calls, including:
** Classroom coverage needs
** Break coverage adjustments
** Immediate staff support when ratios are at risk
* Monitor staff attendance, call-offs, early dismissals, or schedule conflicts and adjust staffing plans accordingly.
* Ensure all classrooms remain within DHS-required ratios at all times.

* Act as the main point of contact for parents/guardians during the shift, including responding to Brightwheel messages.
* Address concerns, questions, and routine communication promptly, professionally, and in accordance with center policies for staff and families.

* Maintain availability via phone and slack.
* Communicate any unresolved concerns to the Director/Assistant Director.

At the end of an AoD shift, the Administrator should:

* Check in with oncoming AoD, when applicable, especially regarding any concerns or unresolved issues.
* Verify that ratios, coverage, and scheduled transitions for the remainder of the day are appropriate.
* Log any operational issues that emerged during the shift, including Brightwheel notes for direct float/admin behavioral support given.
* Document and relay any concerns requiring follow-up to the rest of Administration.